Award

To fix the Studio Roof at the Community Centre to prevent further leaks

HOLMES CHAPEL PARISH COUNCIL

This public procurement record has 2 releases in its history.

Award

02 May 2025 at 10:35

Award Notice
Tender

01 May 2024 at 13:25

Tender Notice
Summary of the contracting process

The public procurement process by Holmes Chapel Parish Council sought a solution to repair the roof of the fitness studio at the Holmes Chapel Community Centre, located at Station Road, Holmes Chapel, CW4 8AA. The process, classified under "Repair and maintenance services of building installations" (CPV: 50700000), progressed through an open procurement method. Published on 1st May 2024, the tender reached its completion stage with an award to Mono Roofing (North West) Ltd, a small to medium enterprise (SME), on 5th September 2024. The contract period commenced on 2nd October 2024 and concluded on 31st October 2024. Interested suppliers were required to submit quotations by 2nd July 2024, providing options for fixing the existing roof, with health and safety considerations and compliance with Working at Height Regulations.

This tender presented significant opportunities for businesses specialising in building repair and maintenance, particularly those well-versed in handling complex roofing issues and regulatory compliances. Companies capable of conducting drone surveys and offering innovative waterproofing solutions were encouraged to engage. Given the scope of the task and the necessity for suppliers to ensure minimal disruption to the community centre's daily operations, this opportunity was particularly well-suited to SMEs capable of providing flexible and comprehensive service offerings. This procurement not only allowed for business growth through collaboration with a public sector client but also highlighted the importance of delivering value-driven and sustainable maintenance solutions.

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Notice Information

Notice Title

To fix the Studio Roof at the Community Centre to prevent further leaks

Notice Description

Holmes Chapel Parish Council owns the Holmes Chapel Community Centre which is sited at Station Road, Holmes Chapel CW4 8AA. The centre is operated by Everybody Health & Leisure (EH&L), but the Parish Council, as landlord, is responsible for the fabric of the building. One key part of the Community Centre is a fitness studio, which was formally a badminton court, refurbished with an internal ceiling. There is a significant void in the roof between the ceiling of the studio and the metal roof. In times of prolonged poor weather, this roof is now leaking. The Parish Council is seeking quotations for a solution that will fix the existing roof insitu and prevent further ingress of water. The supplier will need to present to the Council the most suitable option for solving the problem and we require a minimum 10 year guarantee. Requirements 1. The supplier should provide options and costings for a suitable solution to prevent further water ingress from the studio roof. 2. The supplier should detail the proposed solution in the response submitted. 3. The supplier will need to provide a method statement and risk assessment prior to any works being carried out. These will be shared with EH&L. 4. The Community Centre facilities are in use every day and the supplier will be expected to work with the EH&L to agree all Health & Safety aspects to allow users to enter the buildings. It is accepted that traffic flows may need to be temporarily altered during the work. 5. The quotations should include an indication of when the work could commence and how long it will take to complete. 6. It is expected that suppliers will visit the site to provide the quotation and satisfy themselves that they have all the information required. Access to the site must be arranged through the Clerk/Deputy Clerk. By arrangement, either the Clerk/Deputy Clerk and a parish councillor will attend to discuss any questions the supplier may have. 7. Due to the height of the building it is anticipated that an aerial drone survey may be required and suppliers should ensure that they carry the necessary licence and permissions for such a survey. 8. In view of the possibility that suppliers may offer differing or alternative solutions then suppliers may be individually called to a meeting to discuss potential solutions. These will be confidential and any information received will not be shared with other bidders. 9. Suppliers must show compliance and demonstrate they hold the relevant competencies for Working at Height Regulations. Applications must be in writing to the Clerk of Holmes Chapel Parish Council by 12pm on Tuesday 2nd July.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4adb3384-3153-46fd-a4e4-f7ff25e1a77a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4740693c-8fcf-4c19-8e34-4bf772629507
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£13,500 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
2 May 20259 months ago
Submission Deadline
2 Jul 2024Expired
Future Notice Date
Not specified
Award Date
4 Sep 20241 years ago
Contract Period
1 Oct 2024 - 31 Oct 2024 30 days
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HOLMES CHAPEL PARISH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CREWE
Postcode
CW4 7AZ
Post Town
Crewe
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD6 Cheshire
Small Region (ITL 3)
TLD62 Cheshire East
Delivery Location
Not specified
Local Authority
Cheshire East
Electoral Ward
Dane Valley
Westminster Constituency
Congleton

Supplier Information

Number of Suppliers
1
Supplier Name

MONO ROOFING (NORTH WEST

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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