Tender

BEIS Shared Services Transition Assurance

BUSINESS ENERGY AND INDUSTRIAL STRATEGY

This public procurement record has 1 release in its history.

Tender

02 Jan 2018 at 14:25

Tender Notice
Summary of the contracting process

The procurement process titled "BEIS Shared Services Transition Assurance" is being conducted by the Department for Business, Energy and Industrial Strategy (BEIS) located in London, England. This project is classified under the industry category of systems and technical consultancy services. Currently at the Tender stage, the submission deadline for proposals is set for 15 January 2018, 2:00 PM. The contract period is anticipated to begin on 23 January 2018 and conclude by 6 February 2018. The procurement follows an open procedure and has a budget range of £10,000 to £20,000.

This tender presents significant opportunities for businesses, especially those specialising in systems consultancy, change management, and stakeholder engagement. The successful bidders are expected to offer expertise in managing transitions of large staff records and advising on project timelines and resource allocations. Organisations that are well-suited to compete for this contract may include larger consultancy firms and specialised service providers with experience in similar transitions. Additionally, voluntary and community sector enterprises (VCSEs) are encouraged to consider participation in this procurement process.

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Notice Information

Notice Title

BEIS Shared Services Transition Assurance

Notice Description

The Department for Business, Energy and Industrial Strategy was created in 2016 following the integration of the Department for Business, Innovation and Skills and the Department for Energy and Climate Change. Both Departments had contracted with external shared service providers for the delivery of HR, Finance and Procurement services. The new Department has continued with these arrangements but the operational inefficiency of using two systems cannot continue. We have a project in place to deliver the transfer of around 1500 staff records plus associated finance and procurement arrangements so that the Department is operating on a single service. We recognise that such a transfer carries significant risk and we are therefore seeking external expertise to advise us on our current proposals, including: * The nature of the technical challenge (is the data sufficiently robust for transfer, what remedial actions will need to be undertaken, what is involved in the detail of the transfer from one system to the other). * The resources we will require to affect the transfer (in terms of resources at our shared services providers, our internal functional teams and user time). * The timelines we should be planning for, to deliver the project. * The nature of the Business Change challenge and the best plan for communicating with and managing our stakeholders and End-users and training our End-users to implement the Business Change. * The costs and benefits of migrating all our users onto a completely new service (rather than the interim solution of moving all users to one of our current services), including an assessment of what work the business would need to undertake to move to a completely new service. The project will take place in January/February 2018. The initial phase will be a review of systems and current plans, intended to highlight the broad challenges and any further detailed work that might be required to fully scope the transfer from one provider to the other. Subsequent phases will therefore be dependent upon outcomes from this initial work identifying where further work should focus on, within the framework set out below. Additional information: How to Apply If you wish to take part in this procurement please see the attached Tender documents attached to this Notice and send your completed Proposal to Greg Chammings at address stipulated in the "Who to Contact" section. Any late submissions will not be considered. BEIS reserves the right to halt the procurement process and to not award a contract. BEIS will not be held liable for recovery of costs from unsuccessful bids if a contract is not awarded. All costs will be borne by the bidding organisations. If a contract is created it will be upon BEIS Standard Terms and Conditions or the Short Form Terms and Conditions, which are available on Contracts Finder with this notice. Completed tender submission must be returned by post to BEIS, address given at the top of this advertisement, by 15/1/18 at 2pm. We require 2 hard copies (one of which must be signed). Electronic versions of your bids are to be sent immediately AFTER the deadline to greg.chammings@beis.gov.uk. After reviewing and evaluating the written proposals, BEIS may decide to hold bid clarification meetings with suppliers. If successful and upon contract signature, the supplier is expected to attend a kick-off meeting taking place on 23/1/18. Project completion is required by 6/2/18.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4af7313f-1e9a-4f10-a67d-3118a70e2197
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/97b24a79-4f36-41bd-8f4c-8504540315d3
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72220000 - Systems and technical consultancy services

Notice Value(s)

Tender Value
£20,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Jan 20188 years ago
Submission Deadline
15 Jan 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
23 Jan 2018 - 6 Feb 2018 30 days
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BUSINESS ENERGY AND INDUSTRIAL STRATEGY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1H 0ET
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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