Planning

FM17185 EOI Provision of Cleaning Services CEH

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 2 releases in its history.

Planning

15 Jan 2018 at 07:16

Market Engagement Notice
Planning

12 Jan 2018 at 11:12

Market Engagement Notice
Summary of the contracting process

This procurement process, titled "FM17185 EOI Provision of Cleaning Services CEH", is initiated by UK Shared Business Services Limited, based in Swindon, England. It pertains to the environmental services industry, focusing specifically on cleaning and sanitation services. The procurement is currently in the planning stage, with a key milestone for stakeholder engagement set to conclude on 19 January 2018. Suppliers will have the opportunity to attend a site visit on 17 January 2018, following which the tender is anticipated to be launched in early February. Responses are expected to be received by the end of February 2018, with contract commencement scheduled for the end of April 2018.

This tender presents significant opportunities for growth for businesses in the cleaning and environmental services sectors, particularly those with expertise in providing comprehensive cleaning solutions. Companies capable of demonstrating a thorough understanding of cleanliness standards and operational efficiency in high-traffic environments will be well-suited to compete. The ability to offer flexible staffing solutions and maintain high-quality service delivery, especially within the specified operational hours, will also enhance a bidder's competitiveness for this contract.

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Notice Information

Notice Title

FM17185 EOI Provision of Cleaning Services CEH

Notice Description

1.0 Outline of Requirement CEH Wallingford's cleaning contract ends on the 31st of March 2018, therefore the purpose of this tender is to install either one or two suppliers to fulfil the requirements for the cleanliness of the site for the benefit of the staff who work here and to present CEH Wallingford as a centre of excellence for potential customers, suppliers and partner organisations. 2.0 Scope of Requirements The following requirements are all considered to be essential: Hours of operation: Monday-Friday (excluding bank holidays) 07:30-21:00. These hours can be covered by a reasonable number of operatives in a daytime and an evening shift. CEH expects that 20-30 hours will be required per day in order to ensure our expectations are met Activities: * Daily cleaning of reception area, corridors, meeting rooms, concourse (including upholstered furniture), canteen, toilets (including the replenishment of paper towels and toilet paper as required), stair cases and open plan offices with one thorough clean per week. Desks and paraphernalia to be cleaned weekly or as requested. * Emptying and cleaning waste containers as required. * Spot cleaning of floors and walls in case of spillages or excess mess. * Weekly cleaning of skirting boards, door furnishings and window sills. * Bi-monthly hoovering of extract and supply vents * Cleaning of external entrance areas and doorways as required. * Cleaning of laboratories on a rota basis. Bidders must understand that this may require additional training and assurance. * A designated supervisor must be health and safety and COSHH trained, as suitable for the position. Equipment and Consumables: all equipment and consumables will be provided by CEH. Uniform to be provided by the Contractor with clearly worn identity badge. Desired Outcome: Through the bidding process we are looking for potential vendors to show understanding of how cleanliness will be an important factor in giving a good impression of CEH to prospective customers and visitors and how they will achieve the requirements, whilst maintaining good working relationships with their staff and personnel at CEH. 3.0 Scope for Future Developments CEH is currently undergoing the Gateway 4 process to become a company operating outside of the public sector. Therefore we are only looking for a 12 month contract whilst we transition. Future contracts will not be subject the Procurement and Contracts Regulations. 4.0 Supplier day Interested suppliers will have the opportunity to visit the site on 17th January 2018. To book a site visit please submit a time and names of those that wish to attend through the message function on the Esourcing Portal. 5.0 Timeline The planned schedule is as follows (please note dates are for illustrative purposes only): Mid-January - Supplier Day to be held Early February - Tender to be launched End of February - responses received Early March - Evaluation Complete End of April - Start of Contract Additional information: Latest date/time EOI shall be submitted through Emptoris - 19/01/2018 at 14:00 To register on our e-sourcing portal click on https://gpsesourcing.cabinetoffice.gov.uk and follow the link 'Register for CCS eSourcing'. To express your interest in this oppportunity email ExpressionOfInterest@ccs.gsi.gov.uk . UK Shared Business Services eSourcing As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS can use the CCS eSourcing Suite for future procurements. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk. Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered Bidder; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk : Telephone: 0345 010 3503 Training documents to support Bidders utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4c8ab62f-d387-49f6-852f-b007fc090d86
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c503bb5b-9ae0-4215-afaa-111ed04a5fae
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90700000 - Environmental services

90900000 - Cleaning and sanitation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Jan 20188 years ago
Submission Deadline
Not specified
Future Notice Date
19 Jan 2018Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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