Tender

FIREFIGHTER PENSIONS ADMINISTRATION SYSTEM

WEST MIDLANDS FIRE AND RESCUE AUTHORITY

This public procurement record has 1 release in its history.

Tender

25 Feb 2021 at 15:00

Tender Notice
Summary of the contracting process

The West Midlands Fire and Rescue Authority is conducting a tender for a "Firefighter Pensions Administration System", with a focus on providing licenses and support for a period of five years, starting from November 5, 2021. This procurement, classified under the industry category of business software packages, is currently in the Tender stage, with a deadline for submissions set for March 31, 2021. The estimated value of the contract is £920,000, and it encompasses delivery addresses within the United Kingdom and beyond, including the British Overseas Territories and Europe. The procurement method employed is an Open Procedure, inviting various suppliers to participate in the bidding process.

This tender presents significant opportunities for software vendors, particularly those specialising in pension administration systems and related software support services. Businesses that can offer standard off-the-shelf solutions or innovative Software as a Service models would be well-suited to compete for this contract. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to engage, particularly if they have experience addressing the specific needs of public sector clients. Winning this contract could not only enhance a vendor's portfolio but also establish a long-term partnership with a vital emergency services organisation.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

FIREFIGHTER PENSIONS ADMINISTRATION SYSTEM

Notice Description

West Midlands Fire Service provides Firefighter Pension administration services in house through a dedicated team of three full time staff under the leadership of the Payroll and Pensions Manager. Services are provided to a total membership of 4,439 members. The system is currently used by three members of the Pension section plus the Payroll and Pensions manager on a day to basis. It also provides a view only access to three staff members in the in-house Payroll team. The software for the current system is licenced to the Authority and runs on the Authority's internal hardware. The preferred organisational approach is to move to Software as a Service for all systems. As part of the tender response Bidders are to indicate if and how they could meet this approach or whether they would recommend an alternative method of delivery. This tender is for licences and support of a Firefighter Pensions Administration System for a period of 5 years with options to extend for a further 5 periods of 12 months. The new system must be available for use by the staff of the Pension section from no later than 5 November 2021. Bidders must be able to provide a standard off the shelf Firefighter Pensions Administration System to enable them to tender for this procurement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4e4ac300-1282-4efc-956b-6b6f4b397c7a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/41813a44-ce2f-449d-a90d-55c760570a90
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48400000 - Business transaction and personal business software package

72261000 - Software support services

Notice Value(s)

Tender Value
£920,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Feb 20214 years ago
Submission Deadline
31 Mar 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
5 Nov 2021 - 4 Nov 2026 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST MIDLANDS FIRE AND RESCUE AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B7 4HW
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Nechells
Westminster Constituency
Birmingham Ladywood

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-4e4ac300-1282-4efc-956b-6b6f4b397c7a-2021-02-25T15:00:48Z",
    "date": "2021-02-25T15:00:48Z",
    "ocid": "ocds-b5fd17-4e4ac300-1282-4efc-956b-6b6f4b397c7a",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "20210225150027-34952",
        "title": "FIREFIGHTER PENSIONS ADMINISTRATION SYSTEM",
        "description": "West Midlands Fire Service provides Firefighter Pension administration services in house through a dedicated team of three full time staff under the leadership of the Payroll and Pensions Manager. Services are provided to a total membership of 4,439 members. The system is currently used by three members of the Pension section plus the Payroll and Pensions manager on a day to basis. It also provides a view only access to three staff members in the in-house Payroll team. The software for the current system is licenced to the Authority and runs on the Authority's internal hardware. The preferred organisational approach is to move to Software as a Service for all systems. As part of the tender response Bidders are to indicate if and how they could meet this approach or whether they would recommend an alternative method of delivery. This tender is for licences and support of a Firefighter Pensions Administration System for a period of 5 years with options to extend for a further 5 periods of 12 months. The new system must be available for use by the staff of the Pension section from no later than 5 November 2021. Bidders must be able to provide a standard off the shelf Firefighter Pensions Administration System to enable them to tender for this procurement.",
        "datePublished": "2021-02-25T15:00:48Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "48400000",
            "description": "Business transaction and personal business software package"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "72261000",
                "description": "Software support services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "B7 4HW"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 570000,
            "currency": "GBP"
        },
        "value": {
            "amount": 920000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2021-03-31T16:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2021-11-05T00:00:00Z",
            "endDate": "2026-11-04T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "goods",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/41813a44-ce2f-449d-a90d-55c760570a90",
                "datePublished": "2021-02-25T15:00:48Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "Link",
                "description": "Additional data",
                "url": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=36839&B=BLUELIGHT"
            },
            {
                "id": "3",
                "documentType": "Link",
                "description": "User / Company",
                "url": "https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/34952"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-8603",
            "name": "West Midlands Fire and Rescue Authority",
            "identifier": {
                "legalName": "West Midlands Fire and Rescue Authority"
            },
            "address": {
                "streetAddress": "99 Vauxhall Road, Nechells",
                "locality": "Birmingham",
                "postalCode": "B7 4HW",
                "countryName": "ENG"
            },
            "contactPoint": {
                "name": "Jacky Perkins",
                "email": "Jackie.perkins@wmfs.net",
                "telephone": "+44 1213806176"
            },
            "details": {
                "url": "http://www.wmfs.net"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-8603",
        "name": "West Midlands Fire and Rescue Authority"
    }
}