Tender

Festive Lights Maintenance and Installation

HERTFORD TOWN COUNCIL

This public procurement record has 1 release in its history.

Tender

23 May 2024 at 14:56

Tender Notice
Summary of the contracting process

The Hertford Town Council has issued a tender for the contract titled "Festive Lights Maintenance and Installation" in the category of Other electrical installation work. The procurement stage is an Open procedure (below threshold), with the tender deadline set for 13th June 2024. The contract period is from 1st August 2024 to 31st July 2027. The project location is in Hertford (SG14 1HR). Businesses interested in providing services related to festive lights maintenance, installation, and repair within strict compliance parameters are invited to bid for this opportunity.

This tender from the Hertford Town Council offers opportunities for businesses specializing in electrical installation, repair, and maintenance services. Small and medium-sized enterprises (SMEs) with experience in securing Festive Lighting Licences with County Authorities, providing emergency call-out services, and demonstrating environmental sustainability commitments are well-suited to compete for this contract. Prospective suppliers must be HERS and CFA registered, have skilled engineers, and ensure the secure storage of festive lights when not in use. References from relevant authorities and a detailed breakdown of charges are required for tender submission by 10am on 13th June 2024.

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Notice Information

Notice Title

Festive Lights Maintenance and Installation

Notice Description

Service delivery: - Secure and appropriate storage of all HTC Festive Lights assets when not in use - Installation and removal of lighting - Structural testing including pull testing - Electrical Testing including testing of lighting and power supply locations - Carrying out of any repairs and maintenance of infrastructure and power supplies as necessary - Provision of all necessary paperwork including but not limited to insurances, risk assessments, method statements - Provision of assistance and all relevant paperwork to secure a Festive Lighting Licence with Hertfordshire County Council - Year-round maintenance of HTC Festive Lights assets - 24-hour contact for urgent repairs and emergencies - Emergency call out time within a 4-hour period of notification - Attendance at the annual festive light switch on which takes place on Friday 22 November 2024, Friday 28 November 2025, Friday 27 November 2026 Asset list and installation requirements: Provided on request Contractor should be familiar with applying for Licenses with County Authorities and have all the necessary paperwork for Insurances, Risk Assessments, Method Statements, etc. The Town Council operates within strict parameters set by Hertfordshire County Council Highway Authority and their contractor Ringway and would expect tenderers to show their awareness of these requirements and their ability to comply. The successful contractor will need to take into consideration yearly structural testing is required throughout the town. Evidence of suitable, secure storage of the Festive Lights when they are not in use will be essential to the successful bid. In case of any issues with any of the lights during the Festive period we would expect contractors to provide a 24 hour call out service. Attendance on the scene is expected within 4 hours for any emergencies. Tender documentation should include a full breakdown of charges including emergency call out fees. Tender documentation should include a statement regarding the environmental sustainability commitments of your company in relation to this contract. Tender document should evidence that the company is both HERS and CFA registered and guarantee that ALL engineers are skilled in their job roles and have the right equipment and tools to work safely. The Town Council will require references. Please supply full contact details of at least one relevant authority where you have undertaken this work previously. Your returned tender document must be returned by 10am, 13th June 2024 via email to: steve.catherall@hertford.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4ec55e1d-79cf-4b3b-910f-b767f1676c81
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a499fc86-461c-4ac5-9606-adcdf9f277bf
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

51 - Installation services (except software)

CPV Codes

45317000 - Other electrical installation work

50000000 - Repair and maintenance services

51000000 - Installation services (except software)

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 May 20241 years ago
Submission Deadline
13 Jun 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Jul 2024 - 31 Jul 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HERTFORD TOWN COUNCIL
Contact Name
Steve Catherall
Contact Email
steve.catherall@hertford.gov.uk
Contact Phone
01992552885

Buyer Location

Locality
HERTFORD
Postcode
SG14 1HR
Post Town
Stevenage
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH26 North and East Hertfordshire
Delivery Location
Not specified
Local Authority
East Hertfordshire
Electoral Ward
Hertford Castle
Westminster Constituency
Hertford and Stortford

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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