Tender

CS20149 Supply of Subglacial Lake CECs Sampling Winch Invitation to Quote

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 3 releases in its history.

TenderAmendment

13 Jul 2020 at 14:52

Tender Notice
TenderAmendment

27 Apr 2020 at 10:58

Tender Notice
Tender

22 Apr 2020 at 13:58

Tender Notice
Summary of the contracting process

The UK Shared Business Services Limited (UK SBS) has issued a tender for the 'Supply of Subglacial Lake CECs Sampling Winch' (Tender ID: CS20149). This procurement falls under the goods category, specifically for winches, with an open procedure that allows submissions until 12th May 2020 at 11:00. The contract period is anticipated to start on 15th June 2020 and run until 25th September 2020. This initiative is centred in the UK, with submission responses required through the Delta eSourcing Portal, where all tender documentation must be reviewed carefully.

This tender presents significant opportunities for businesses specialising in winch manufacturing or supply, particularly those that can meet the rigorous environmental conditions expected in Antarctica, where temperatures can plummet to -50°C. Businesses with experience in providing technical equipment for extreme climates or previous contracts in scientific research are well-suited to respond. The tender encourages small and medium-sized enterprises (SMEs) to participate, enhancing competitive opportunities within this niche market.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

CS20149 Supply of Subglacial Lake CECs Sampling Winch Invitation to Quote

Notice Description

***The procurement procedure did not result in a contract award as no suitable offers were made*** The final date and time for the submission of bids is Tuesday 12th May 2020 at 11:00 DO NOT apply directly to the buyer. All tender information MUST be submitted through the Delta eSourcing Portal. Brief Description of Requirement A winch is required as part of a system to collect samples, both sediment cores and water, from a subglacial lake. A borehole, 2.7km through the ice into the lake will be drilled using filtered sterilised hot water. Once the hole to the lake has been drilled the hot water drill will be removed and the sampling winch moved into position. Another use for the winch will be to spool on a coaxial cable which will allow a electro-mechanical ice drill to drill the upper section of the ice. For this reason the winch needs to be able to be unspooled and respooled with the tether or the coaxial cable. Although air temperature at the location of Lake CECs can get down to -50degC, the average temperature in the summer is about -20degC but can occasionally dip below this. We are also hoping to operate the winch in a large tent. UKRI reserves the right, at its sole discretion, to [undertake / witness] a Factory Acceptance Test (FAT) on the selected winch at the Supplier's premises prior to delivery to UKRI. The Parties shall endeavour to agree and document the form that the FAT takes within 10 weeks following contract award. The FAT shall include testing of all functions in the specification (Cable capacity, speeds (low and high), pull force, weight etc.); build quality, and quality of the documentation to be provided. Ability to operate in Antarctic conditions will not be tested as part of the FAT. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal. This contract will be awarded based on the evaluation criteria set out in the Invitation to Quote document. How to Apply UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this procurement. To register on the Delta eSourcing portal please use the link https://uksbs.delta-esourcing.com and follow the instructions to register. If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://uksbs.delta-esourcing.com and the follow the instructions to 'Login' Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: DT62R57N9Q Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control. Additional information: DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered further for this opportunity. As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. The contracting authority expressly reserves the right: i. not to award any contract as a result of the procurement process commenced by publication of this notice;and ii. to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders. About UK Shared Business Services UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise. Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority. Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations. For full details of our partner base please review the following link: http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4f243b6e-d8b9-4b0c-8082-ff586479ab9b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5b184663-6a02-40c6-9cf8-dd6f618981ac
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

CPV Codes

42141410 - Winches

42412120 - Winches for use underground

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Jul 20205 years ago
Submission Deadline
12 May 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
14 Jun 2020 - 25 Sep 2020 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-4f243b6e-d8b9-4b0c-8082-ff586479ab9b-2020-07-13T15:52:30+01:00",
    "date": "2020-07-13T15:52:30+01:00",
    "ocid": "ocds-b5fd17-4f243b6e-d8b9-4b0c-8082-ff586479ab9b",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "CS20149",
        "title": "CS20149 Supply of Subglacial Lake CECs Sampling Winch Invitation to Quote",
        "description": "***The procurement procedure did not result in a contract award as no suitable offers were made*** The final date and time for the submission of bids is Tuesday 12th May 2020 at 11:00 DO NOT apply directly to the buyer. All tender information MUST be submitted through the Delta eSourcing Portal. Brief Description of Requirement A winch is required as part of a system to collect samples, both sediment cores and water, from a subglacial lake. A borehole, 2.7km through the ice into the lake will be drilled using filtered sterilised hot water. Once the hole to the lake has been drilled the hot water drill will be removed and the sampling winch moved into position. Another use for the winch will be to spool on a coaxial cable which will allow a electro-mechanical ice drill to drill the upper section of the ice. For this reason the winch needs to be able to be unspooled and respooled with the tether or the coaxial cable. Although air temperature at the location of Lake CECs can get down to -50degC, the average temperature in the summer is about -20degC but can occasionally dip below this. We are also hoping to operate the winch in a large tent. UKRI reserves the right, at its sole discretion, to [undertake / witness] a Factory Acceptance Test (FAT) on the selected winch at the Supplier's premises prior to delivery to UKRI. The Parties shall endeavour to agree and document the form that the FAT takes within 10 weeks following contract award. The FAT shall include testing of all functions in the specification (Cable capacity, speeds (low and high), pull force, weight etc.); build quality, and quality of the documentation to be provided. Ability to operate in Antarctic conditions will not be tested as part of the FAT. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal. This contract will be awarded based on the evaluation criteria set out in the Invitation to Quote document. How to Apply UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this procurement. To register on the Delta eSourcing portal please use the link https://uksbs.delta-esourcing.com and follow the instructions to register. If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://uksbs.delta-esourcing.com and the follow the instructions to 'Login' Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: DT62R57N9Q Please disregard any content in this notice that requests your organisation \"to apply directly to the buyer\" as this unfortunately a system generated error, that is outside of the Contracting Authorities control. Additional information: DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered further for this opportunity. As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. The contracting authority expressly reserves the right: i. not to award any contract as a result of the procurement process commenced by publication of this notice;and ii. to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders. About UK Shared Business Services UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise. Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority. Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations. For full details of our partner base please review the following link: http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx",
        "datePublished": "2020-04-22T14:58:09+01:00",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "42141410",
            "description": "Winches"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "42412120",
                "description": "Winches for use underground"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "CB3 0ET"
                    },
                    {
                        "postalCode": "CB3 0ET"
                    },
                    {
                        "postalCode": "CB3 0ET"
                    }
                ]
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2020-05-12T23:59:59+01:00"
        },
        "contractPeriod": {
            "startDate": "2020-06-15T00:00:00+01:00",
            "endDate": "2020-09-25T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "goods",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/5b184663-6a02-40c6-9cf8-dd6f618981ac",
                "datePublished": "2020-04-22T14:58:09+01:00",
                "format": "text/html",
                "language": "en",
                "dateModified": "2020-07-13T15:52:30+01:00"
            },
            {
                "id": "2",
                "documentType": "biddingDocuments",
                "description": "FINAL CS20149 - ITQ Invitation to Quote",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/f70ffce1-b7e4-4605-b80c-83ef71180849",
                "format": "application/pdf"
            },
            {
                "id": "3",
                "documentType": "biddingDocuments",
                "description": "AW5.2 Price Schedule Template",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/c14d20b8-5e48-4aa3-bb2c-dea9bc6a29a9",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "4",
                "documentType": "biddingDocuments",
                "description": "AW4.1 UKRI Precedent Supplies Services Contract (Low value)",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/2e8e6938-b109-4b8d-aa5a-8ff2f1737de4",
                "format": "application/pdf"
            },
            {
                "id": "5",
                "documentType": "biddingDocuments",
                "description": "FINAL CS20149 - ITQ Invitation to Quote questions",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/64ab969c-64df-4db4-bbda-f2d5c0dead58",
                "format": "application/pdf"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/dXGP288m",
            "name": "UK SHARED BUSINESS SERVICES LIMITED",
            "identifier": {
                "legalName": "UK SHARED BUSINESS SERVICES LIMITED",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/dXGP288m"
            },
            "address": {
                "streetAddress": "Polaris House",
                "locality": "SWINDON",
                "postalCode": "SN21FF",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Professional Services",
                "email": "professionalservices@uksbs.co.uk",
                "telephone": "01793 867005"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/dXGP288m",
        "name": "UK SHARED BUSINESS SERVICES LIMITED"
    }
}