Tender

Tender for the Digitisation of Records at Sandwell Register Office

SANDWELL METROPOLITAN BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Tender

14 Jul 2017 at 09:41

Tender Notice
Summary of the contracting process

The Sandwell Metropolitan Borough Council is initiating a tender process titled "Tender for the Digitisation of Records at Sandwell Register Office," aiming to preserve historical registration documents. This project falls under the services category, specifically focusing on software packages and information systems. The procurement process is currently in the Tender stage, with a closing date of 11 August 2017 at 15:00 hrs. The winner will be expected to digitise around 5000 registers over a maximum contract period of three years, commencing on 1st October 2017 and concluding on 30th September 2020. The delivery address for submissions is in the West Midlands, UK.

This tender presents significant opportunities for businesses specialising in digitisation, document management software, or IT services. Companies equipped to handle historical document preservation and data digitisation would be particularly suitable for this contract. The likely scale and duration of the project may attract both established firms and smaller tech providers with relevant expertise, especially those familiar with the In-tend e-Tendering System used by the council for this procurement exercise.

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Notice Information

Notice Title

Tender for the Digitisation of Records at Sandwell Register Office

Notice Description

Tender for the Digitisation of Record at Sandwell Register Office The Sandwell Metropolitan Borough Council has original registration documentation (births, deaths and marriages) dating back to 1837. Many of these documents are in a poor and deteriorating state of repair and we need to ensure their continued preservation. In addition, the records are accessed on a regular basis to provide copy documents to customers, which accelerates the deterioration process and is time-consuming (conducting manual searches). The Council is seeking to digitise this service and is seeking a Supplier to carry out the services specified within this tender document. Tenderers are expected to undertake their own assessment of the scope of the work but, as an estimate, it is expected to involve approximately 5000 registers, not all the registers will be allowed to be taken off-site in one visit. The successful tenderer will be expected to carry out this process in stages. The maximum period allowed for this will be up to 3 years from the Contract Commencement Date. The Contract Commencement Date shall be 1st October 2017 for a period of 3 years until 30th September 2020, unless it is otherwise terminated in accordance with the provisions of the Contract. The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal. From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to the ITT and other related documents. In Order To View the On-Line Questionnaire and Submit a Tender, you will be required to' Opt-In'. Please be mindful that if you are cut and pasting your question responses onto the On-Line Questionnaire that you do so from a notepad document, this is due to the fact that some special characters are not accepted within the On-Line Questionnaire. For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the 'Guidance for Suppliers' section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal. If you require further assistance in respect of the system please contact the In-tend support team on 0844 272 8810. Closing date: Friday 11 August 2017 at 15:00hrs Additional information: Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-50b688ab-0e3c-4eb6-b220-89a451d76c58
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a302beee-e583-4346-9f02-69a3c3c039b5
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48213000 - Operating system enhancement software package

48219000 - Miscellaneous networking software package

48219300 - Administration software package

48310000 - Document creation software package

48311000 - Document management software package

48318000 - Scanner software package

48422000 - Software package suites

48600000 - Database and operating software package

48732000 - Data security software package

48920000 - Office automation software package

48983000 - Development software package

72212517 - IT software development services

72212600 - Database and operating software development services

72212610 - Database software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Jul 20178 years ago
Submission Deadline
11 Aug 2017Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Sep 2017 - 30 Sep 2020 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SANDWELL METROPOLITAN BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST MIDLANDS
Postcode
B69 3DB
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG37 Sandwell
Delivery Location
TLG West Midlands (England)
Local Authority
Sandwell
Electoral Ward
Oldbury
Westminster Constituency
West Bromwich

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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