Award

Electronic Document and Records Management System (EDRMS)

WATER SERVICES REGULATION AUTHORITY

This public procurement record has 2 releases in its history.

AwardUpdate

22 Mar 2017 at 16:17

Award Notice
Award

02 Mar 2017 at 13:50

Award Notice
Summary of the contracting process

The procurement process for an Electronic Document and Records Management System (EDRMS) was initiated by the Water Services Regulation Authority, based in Birmingham, England. This project aims to enhance the management of digital information and records within the organisation. The tender was in the planning stage, with the contract period starting on 5th December 2016 and running until 5th December 2021. The tender period concluded on 17th October 2016, and the project falls under the services category with a classification for records management (CPV code 79996100).

This tender presents significant growth opportunities for businesses specialising in information technology and management services, particularly those experienced in Microsoft SharePoint solutions. Small and medium-sized enterprises (SMEs) could leverage their agility and innovative approaches to deliver the required functionalities, including potential plug-ins and applications that enhance the core system. Given that the contract is on a call-off basis, businesses should be prepared to offer flexible and scalable solutions that meet evolving organisational needs.

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Notice Information

Notice Title

Electronic Document and Records Management System (EDRMS)

Notice Description

1. The delivery of an EDRMS is a goal of the Business Transformation Programme due for completion in March 2017. The purpose of the project is to provide an application that supports the whole organisation in the management of digital information and records. 2. The core application will be based on Microsoft SharePoint online (part of Office 365). 3. Requirements must be met using this application. Where necessary plug-ins, apps and other tools can be recommended to provide required functionality. 4. Where additional applications are considered this must be where SharePoint cannot meet the requirement or where the delivery of the requirement will be significantly enhanced. Where these are considered, they must be costed into the solution. 5. Ofwat is structured into 8 Programmes and 7 Pools and staff are based in office locations in Birmingham and London. 6. Currently electronic files can be stored on files shares within a personal folder, a programme/pool file share or files can be uploaded to a public drive for sharing across the organisation. Ofwat currently hold 3TB worth of data. The intranet 'Bubble' is based on an on-premise SharePoint 2010 platform. Programmes and Pools use SharePoint to various degrees with some areas using it to store and collaborate on all their files whereas other areas use it solely for published documents and work within their file shares. 7. There is a large paper store which Ofwat are looking to review and dispose of files which are no longer required, send files to the National Archives as required and digitise the remaining files. This is being performed under a separate project, which will interface to the capability provided by this solution. Additional information: Please note that this contract is under a call-off terms basis so it is difficult to quantify exact spend.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-51ad2f99-712d-47e1-ad03-be22fcbd0f2e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/546b7e8b-3dcc-41ce-9bc8-bb86c573661b
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79996100 - Records management

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Mar 20178 years ago
Submission Deadline
17 Oct 2016Expired
Future Notice Date
Not specified
Award Date
2 Dec 20169 years ago
Contract Period
5 Dec 2016 - 5 Dec 2021 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WATER SERVICES REGULATION AUTHORITY
Contact Name
Not specified
Contact Email
mailbox@ofwat.gsi.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BIRMINGHAM
Postcode
B5 4UA
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

SOFTCAT

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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