Tender

Provision for the supply of Electronic Point of Sale System

HALESOWEN COLLEGE

This public procurement record has 1 release in its history.

Tender

14 Nov 2017 at 17:45

Tender Notice
Summary of the contracting process

The procurement process is initiated by Halesowen College, which is seeking to replace its existing Electronic Point of Sale System across its retail units and restaurant. This procurement falls under the category of "Point of Sale software package" and is located in the West Midlands, England. The tender was published on 14 November 2017, and the submission deadline is set for 8 December 2017. The contract is valued between £24,000 and £30,000 and will commence on 2 April 2018, lasting until 13 April 2018. The procurement method is open, following an open procedure below threshold.

This tender presents significant opportunities for businesses in the technology and retail sectors, particularly those specialising in point of sale systems, software development, and hardware supply. Small and medium-sized enterprises (SMEs) are encouraged to apply, as the procurement is designed to be accessible for a range of suppliers. Businesses with experience in providing comprehensive EPOS solutions, including hardware and ongoing support, would be particularly well-suited to compete for this contract.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Provision for the supply of Electronic Point of Sale System

Notice Description

The College currently has 4 retail units and 1 Restaurant located over 3 sites within a half mile radius. We are looking to replace out existing system to include functionality relating to our 3 Receptions and Student Services department: Hardware Requirements 12 x Touchscreen Tills 12 x Cash Drawers 8 x Barcode Scanner 8 x MiFare Reader 12 x Thermal Receipt Printer 2 x Remote kitchen / Bar Dispense Printers 2 x Waitress Tablets for order placement 4 x Upgrade existing pay station kiosks Optional 1 x Till Back Display 1 x Self-service Checkout 5000 x Blank MiFare Cards Software Requirements On-site training, system configuration and live support & annual maintenance Application software with access to the back office database to allow the College to run reports in-house. Using live data system (no scheduled tasks). Accessibility for multiple concurrent logins to this system Tribal/EBS Interaction - to include tracking functionality of individual student fee paying etc. Password login to tills Refund facility Printing of VOIDS in real time Unlimited PLU's PLU editing Stock countdown Allocation of bursary allowances, daily, weekly, termly Restaurant system to include - Deposits payment portal Loyalty system using existing college payment cards Store menus and inform stock control Full Table Management Functionality to include table tracking / table plan / order by seat Age verification for alcohol transactions Split bills Customer accounts for marketing purposes Ability to change seamlessly between retail environments, fine dining, fast food etc Training mode with full functionality

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5236b456-53fa-4d67-b54c-0d563af1ff89
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ea1fe19a-9724-4642-b001-07bf4ee408af
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

CPV Codes

30142200 - Cash registers

48110000 - Point of sale (POS) software package

Notice Value(s)

Tender Value
£30,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Nov 20178 years ago
Submission Deadline
8 Dec 2017Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2018 - 13 Apr 2018 30 days
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HALESOWEN COLLEGE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HALESOWEN
Postcode
B63 3NA
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG36 Dudley
Delivery Location
TLG West Midlands (England)
Local Authority
Dudley
Electoral Ward
Belle Vale
Westminster Constituency
Halesowen

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-5236b456-53fa-4d67-b54c-0d563af1ff89-2017-11-14T17:45:17Z",
    "date": "2017-11-14T17:45:17Z",
    "ocid": "ocds-b5fd17-5236b456-53fa-4d67-b54c-0d563af1ff89",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "MT203936",
        "title": "Provision for the supply of Electronic Point of Sale System",
        "description": "The College currently has 4 retail units and 1 Restaurant located over 3 sites within a half mile radius. We are looking to replace out existing system to include functionality relating to our 3 Receptions and Student Services department: Hardware Requirements 12 x Touchscreen Tills 12 x Cash Drawers 8 x Barcode Scanner 8 x MiFare Reader 12 x Thermal Receipt Printer 2 x Remote kitchen / Bar Dispense Printers 2 x Waitress Tablets for order placement 4 x Upgrade existing pay station kiosks Optional 1 x Till Back Display 1 x Self-service Checkout 5000 x Blank MiFare Cards Software Requirements On-site training, system configuration and live support & annual maintenance Application software with access to the back office database to allow the College to run reports in-house. Using live data system (no scheduled tasks). Accessibility for multiple concurrent logins to this system Tribal/EBS Interaction - to include tracking functionality of individual student fee paying etc. Password login to tills Refund facility Printing of VOIDS in real time Unlimited PLU's PLU editing Stock countdown Allocation of bursary allowances, daily, weekly, termly Restaurant system to include - Deposits payment portal Loyalty system using existing college payment cards Store menus and inform stock control Full Table Management Functionality to include table tracking / table plan / order by seat Age verification for alcohol transactions Split bills Customer accounts for marketing purposes Ability to change seamlessly between retail environments, fine dining, fast food etc Training mode with full functionality",
        "datePublished": "2017-11-14T17:45:17Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "48110000",
            "description": "Point of sale (POS) software package"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "30142200",
                "description": "Cash registers"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "West Midlands",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 24000,
            "currency": "GBP"
        },
        "value": {
            "amount": 30000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2017-12-08T23:59:59Z"
        },
        "contractPeriod": {
            "startDate": "2018-04-02T00:00:00+01:00",
            "endDate": "2018-04-13T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "goods",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/ea1fe19a-9724-4642-b001-07bf4ee408af",
                "datePublished": "2017-11-14T17:45:17Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at the link provided.",
                "url": "http://www.mytenders.org/search/show/search_view.aspx?ID=NOV148498"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-72418",
            "name": "Halesowen College",
            "identifier": {
                "legalName": "Halesowen College"
            },
            "address": {
                "streetAddress": "Whittingham Road",
                "locality": "Halesowen",
                "postalCode": "B63 3NA",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Corinne Youren",
                "email": "cyouren@halesowen.ac.uk",
                "telephone": "+44 1216027777"
            },
            "details": {
                "url": "http://www.halesowen.ac.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-72418",
        "name": "Halesowen College"
    }
}