Award

Christmas Lighting Scheme

ARMTHORPE PARISH COUNCIL

This public procurement record has 3 releases in its history.

Award

27 Feb 2025 at 15:29

Award Notice
TenderAmendment

20 Mar 2024 at 10:32

Tender Notice
Tender

11 Mar 2024 at 10:43

Tender Notice
Summary of the contracting process

Armthorpe Parish Council sought a provider for their Christmas Lighting Scheme over a three-year contract period from 2024 to 2026. This project, classified under lighting equipment and electric lamps, involved the provision, installation, testing, maintenance, dismantling, and switching on of Christmas lights and related infrastructure. The application window opened on 11th March 2024, with a closing date on 30th April 2024, and the selection was made by the full council on 14th May 2024. The procurement method used a direct, single tender action below the threshold, and the main procurement category was works. The contract period was defined from 1st June 2024 to 31st January 2027, with the awarded supplier being LITE Ltd.

This tender created substantial opportunities for business growth, particularly for providers in the lighting and electric equipment sector. Small and medium-sized enterprises (SMEs) were especially well-suited to compete for this contract, which offered a fully managed service. Businesses specialising in festive lighting solutions, capable of comprehensive project execution from design to dismantling, stood a significant chance. The contract's stipulation for detailed cost breakdowns, proposed lighting designs, and program of works emphasized the need for thorough and precise submissions, presenting excellent opportunities for businesses to demonstrate their expertise and grow their portfolio through event-based public procurement.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Christmas Lighting Scheme

Notice Description

Armthorpe Parish Council are seeking a provider for their Christmas Lighting scheme for a period of 3 years from 2024 to 2026. The contract will include a fully managed solution for the provision, installation, testing and maintenance, dismantling and switching on of the Christmas lights and associated infrastructure installations. Tender open for applications 11th March 2024 Closing date for applications 30th April 2024 Applications reviewed and selected by Full Council 14th May 2024 The tender should consist of: 1. No more than 6 pages of A4 describing how the submission meets the brief and costs involved. 2. A detailed breakdown of the costs. 3. A set of drawings of the proposed lighting designs. 4. A proposed programme of works. 5. Supporting information such as referees and proof of insurance. Please note that it is the responsibility of the tenderer to check that all costs listed are accurate. Armthorpe Parish Council reserves the right to not to award a contract as a result of this process and is also not bound to accept the lowest bid. Please send enquiries in relation to the tender to: Sarah Youngman, Clerk to Armthorpe Parish Council: clerk@armthorpeparishcouncil.co.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5312fb05-93a9-4195-a6a9-516eb9c152a0
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/93b1f533-af83-45c5-9586-39045e401813
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Direct
Procurement Method Details
Single tender action (below threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

CPV Codes

31500000 - Lighting equipment and electric lamps

Notice Value(s)

Tender Value
£45,000 Under £100K
Lots Value
Not specified
Awards Value
£157,485 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
27 Feb 202512 months ago
Submission Deadline
30 Apr 2024Expired
Future Notice Date
Not specified
Award Date
8 Jul 20241 years ago
Contract Period
31 May 2024 - 31 Jan 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ARMTHORPE PARISH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ARMTHORPE, DONCASTER
Postcode
DN3 3AG
Post Town
Doncaster
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE35 Doncaster
Delivery Location
Not specified
Local Authority
Doncaster
Electoral Ward
Armthorpe
Westminster Constituency
Doncaster Central

Supplier Information

Number of Suppliers
1
Supplier Name

LITE

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-5312fb05-93a9-4195-a6a9-516eb9c152a0-2025-02-27T15:29:14Z",
    "date": "2025-02-27T15:29:14Z",
    "ocid": "ocds-b5fd17-5312fb05-93a9-4195-a6a9-516eb9c152a0",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "APC 01/2024",
        "title": "Christmas Lighting Scheme",
        "description": "Armthorpe Parish Council are seeking a provider for their Christmas Lighting scheme for a period of 3 years from 2024 to 2026. The contract will include a fully managed solution for the provision, installation, testing and maintenance, dismantling and switching on of the Christmas lights and associated infrastructure installations. Tender open for applications 11th March 2024 Closing date for applications 30th April 2024 Applications reviewed and selected by Full Council 14th May 2024 The tender should consist of: 1. No more than 6 pages of A4 describing how the submission meets the brief and costs involved. 2. A detailed breakdown of the costs. 3. A set of drawings of the proposed lighting designs. 4. A proposed programme of works. 5. Supporting information such as referees and proof of insurance. Please note that it is the responsibility of the tenderer to check that all costs listed are accurate. Armthorpe Parish Council reserves the right to not to award a contract as a result of this process and is also not bound to accept the lowest bid. Please send enquiries in relation to the tender to: Sarah Youngman, Clerk to Armthorpe Parish Council: clerk@armthorpeparishcouncil.co.uk",
        "datePublished": "2024-03-11T10:43:00Z",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "31500000",
            "description": "Lighting equipment and electric lamps"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "DN33AG"
                    },
                    {
                        "postalCode": "DN33AG"
                    },
                    {
                        "postalCode": "DN33AG"
                    }
                ]
            }
        ],
        "value": {
            "amount": 45000,
            "currency": "GBP"
        },
        "procurementMethod": "direct",
        "procurementMethodDetails": "Single tender action (below threshold)",
        "tenderPeriod": {
            "endDate": "2024-04-30T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2024-06-01T00:00:00+01:00",
            "endDate": "2027-01-31T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "works",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/0fde78dc-063d-4fcf-8759-b21d14f11bac",
                "datePublished": "2024-03-11T10:43:00Z",
                "format": "text/html",
                "language": "en",
                "dateModified": "2024-03-20T10:32:13Z"
            },
            {
                "id": "2",
                "documentType": "biddingDocuments",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/f5f83d63-bc05-4f66-bb47-d042cef3eb6b",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "3",
                "documentType": "biddingDocuments",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/a3f17695-7931-4410-9494-a7bda43c4861",
                "format": "application/msword"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/gFDY5sbW",
            "name": "Armthorpe Parish Council",
            "identifier": {
                "legalName": "Armthorpe Parish Council",
                "scheme": "GB-SRS",
                "id": "supplierregistration.cabinetoffice.gov.uk/gFDY5sbW"
            },
            "address": {
                "streetAddress": "Armthorpe Community Centre, Welfare Park, Church Street",
                "locality": "Armthorpe, Doncaster",
                "postalCode": "DN33AG",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Sarah Youngman",
                "email": "clerk@armthorpeparishcouncil.co.uk",
                "telephone": "01302830543"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-4246192",
            "name": "LITE Ltd",
            "identifier": {
                "legalName": "LITE Ltd",
                "scheme": "GB-COH",
                "id": "4246192"
            },
            "address": {
                "streetAddress": "Unit 2 Farrington Place Rossendale Road Industrial Estate Burnley Lancashire BB11 5TY"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/gFDY5sbW",
        "name": "Armthorpe Parish Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-5312fb05-93a9-4195-a6a9-516eb9c152a0-1",
            "status": "active",
            "date": "2024-07-09T00:00:00+01:00",
            "datePublished": "2025-02-27T15:29:14Z",
            "value": {
                "amount": 157485,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-4246192",
                    "name": "LITE Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2024-06-01T00:00:00+01:00",
                "endDate": "2027-01-31T23:59:59Z"
            },
            "description": "5 Year contract",
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/93b1f533-af83-45c5-9586-39045e401813",
                    "datePublished": "2025-02-27T15:29:14Z",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "biddingDocuments",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/f5f83d63-bc05-4f66-bb47-d042cef3eb6b",
                    "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
                },
                {
                    "id": "3",
                    "documentType": "biddingDocuments",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/a3f17695-7931-4410-9494-a7bda43c4861",
                    "format": "application/msword"
                }
            ]
        }
    ]
}