Award

Financial Management System

DERBY CITY COUNCIL

This public procurement record has 2 releases in its history.

Award

09 Mar 2023 at 11:17

Award Notice
Tender

09 Jul 2021 at 12:03

Tender Notice
Summary of the contracting process

The Derby City Council is procuring a Financial Management System for various entities within its jurisdiction, including schools and Derby Homes Limited. The contract period is envisioned to be 5 years, starting in January 2022 and ending in December 2026, with an option to extend up to 10 years based on performance. Organisations interested in bidding must submit their documentation by 09/08/2021 and the deadline for returns is 19/08/2021. The procurement method is selective, with a competitive procedure involving negotiation.

This tender for a Financial Management System by the Derby City Council presents an opportunity for businesses in the business software development and services sector. Companies providing solutions in budgeting, forecasting, accounts management, procurement, and reporting are well-suited to compete. The procurement process is currently at the award stage, offering potential growth prospects for organisations with expertise in financial management software.

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Notice Information

Notice Title

Financial Management System

Notice Description

Derby City Council (the Council) is undertaking this procurement (on behalf of the Council, Derby Homes Limited (the Council's Arm's Length Management Organization), and schools within the Derby City Council's boundaries to establish a contract for a Financial Management System which delivers the following functions: Budget setting and forecasting, Management Accounts and statement of accounts, Capital Accounting, Procurement to Pay, Accounts Receivable and Recovery, Cash Management, and Reporting The process will be as follows. Organisations can make an Expression of Interest (EOI) to become Bidders. All organisations that make an EOI will have access to and submit a response to the Invitation to Submit Initial Tender (ISIT) documents. An examination will be made to establish the completeness of submitted ISIT Bids. The Council reserves the right to disqualify any Bid which is incomplete. Complete ISIT Bids will initially be evaluated to ensure that all the stated essential qualifying criteria will be met. All Bids which meet the essential qualifying criteria will be evaluated in full against the award criteria - this is explained in further detail on the following pages A maximum of 4 shortlisted Bidders, those which scored highest for their ISIT Bids, will be invited to receive a final specification and Invitation to Submit Final Tenders (ISFT) with a period of negotiation, and submit a response An examination will be made to establish the completeness of submitted Bids. The Council reserves the right to disqualify any Bid which is incomplete Complete Bids will be evaluated in full against the award criteria A standstill period will be followed after intention to award to the highest scoring Bid. The initial contract period is 5 years; the contract is estimated to commence January 2022 and expire December 2026. There will be an option to extend the contract by a further period or periods of up to 5 years subject to satisfactory performance and business needs. The maximum contract period is 10 years. Please note, suppliers wishing to express interest and obtain the documentation, must do so by 23:59 on 09/08/2021. It is recommended that you express an interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 10:00 on 19/08/2021. Please visit the Council's e-tendering portal https://www.eastmidstenders.org where you can express interest and obtain the documents. Please note we will only accept expressions of interest through the e-tendering system. Please search for TD1769. Additional information: Please note, suppliers wishing to express interest and obtain the documentation, must do so by 23:59 on 09/08/2021. It is recommended that you express an interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 10:00 on 19/08/2021. Please visit the Council's e-tendering system https://www.eastmidstenders.org where you can express interest and obtain the documents. Please note we will only accept expressions of interest through the e-tendering system. Please search for TD1769.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5338e742-554b-4a17-ac13-0e421e1f4667
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/32592888-ee06-45a9-8754-eb3ef4c79e5b
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation (above threshold)
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48400000 - Business transaction and personal business software package

72212400 - Business transaction and personal business software development services

Notice Value(s)

Tender Value
£3,320,000 £1M-£10M
Lots Value
Not specified
Awards Value
£3,320,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
9 Mar 20232 years ago
Submission Deadline
19 Aug 2021Expired
Future Notice Date
Not specified
Award Date
18 Oct 20214 years ago
Contract Period
3 Jan 2022 - 31 Dec 2026 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBY CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE1 2FS
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
TLF East Midlands (England)
Local Authority
Derby
Electoral Ward
Darley
Westminster Constituency
Derby South

Supplier Information

Number of Suppliers
1
Supplier Name

TECHNOLOGY ONE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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