Award

Multi-Functional Devices

WATER SERVICES REGULATION AUTHORITY

This public procurement record has 1 release in its history.

Award

20 Aug 2018 at 14:52

Award Notice
Summary of the contracting process

The WATER SERVICES REGULATION AUTHORITY is seeking a supplier for its "Multi-Functional Devices" requirement, focused on providing reliable and cost-effective digital networked devices for its offices in Birmingham and London. This tender includes installation, commissioning, training, and ongoing support for a fleet of multi-functional devices. The procurement method is selective, conducted as a call-off from a framework agreement, with a contract period starting from 24 October 2018 and lasting four years. The deadline for submitting tenders was 13 June 2018.

This tender presents significant opportunities for businesses specialising in photocopying services and office equipment solutions. Companies capable of delivering multi-functional devices, associated software, and comprehensive support services are particularly well-suited to compete. The previous engagement involved a well-established supplier, highlighting the need for excellent collaboration skills to work alongside existing contractors. Additionally, small and medium-sized enterprises (SMEs) are encouraged to participate in this process, which can drive growth within the competitive market for office technology solutions.

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Notice Information

Notice Title

Multi-Functional Devices

Notice Description

Requirement of highly reliable and cost effective multi-functional devices (MFD's) solution to meet the office needs. The requirement includes the supply of new digital networked devices and related services to Ofwat's Birmingham and London offices including installation, commissioning, documentation, training, support and maintenance. To achieve network usage, the provision of supporting software products is also required. The solution is for standard office MFD's. In order to achieve a seamless and successful transition the successful bidder will be required to work with the incumbent contractor. The current lease for the provision of multi-functional devices ends on 23 October 2018 and includes a fleet of 8 colour enabled devices with speeds up to 55 ppm (colour). The lease also includes the provision of associated software to assist the management and effective use of the fleet. This software supports the following functions: * Full remote management of the devices over Ofwat's ICT network * Secure pull print for all users * Scanning to email/network * Transaction accounting software In support of the above functions, Ofwat utilises a corporate access control card which is issued to all staff. The card is a Net 2 proximity ISO card, samples of which will be made available to ensure compatibility with devices. Ofwat is seeking a reliable and cost effective solution that will be able to support and continue to expand the technical capabilities of the document reproduction requirements of its staff. The new Lease Agreement Period will commence on 24 October 2018 for a period of four (4) years, with the option of up to a further 12 months as required. Additional information: For further information, please contact: procurement@ofwat.gsi.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-53ba6457-0bf3-491b-9c8f-94d0234289e9
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/9ab08b17-303a-44c3-9a92-bd160a1b9234
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79521000 - Photocopying services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£110,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Aug 20187 years ago
Submission Deadline
13 Jun 2018Expired
Future Notice Date
Not specified
Award Date
8 Jul 20187 years ago
Contract Period
23 Oct 2018 - 23 Oct 2022 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WATER SERVICES REGULATION AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B5 4UA
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England), TLI London
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

KONICA MINOLTA BUSINESS SOLUTIONS (UK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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