Award

Managed Print Services

UNIVERSITY OF SOUTHAMPTON

This public procurement record has 1 release in its history.

Award

25 Apr 2025 at 10:44

Award Notice
Summary of the contracting process

The University of Southampton has concluded the procurement process for its Managed Print Services contract, valued at £2,142,140, with the award made to Apogee Corporation Limited. This contract, procured through a selective method as a call-off from a framework agreement, involves providing printing services across multiple locations in Southampton, with the contract set to commence on 1st August 2025 and conclude on 31st January 2032. The procurement was classified under the industry category of Printing Services, and it is primarily a services procurement. Although the tender period ended on 15th April 2025, the contract status is now marked as complete, following the award on 24th April 2025.

This tender presents significant opportunities for business growth, particularly for SMEs, as the University expressed an interest in partnerships that can handle comprehensive managed print solutions, including installation, support, and maintenance. Businesses proficient in cloud or on-premises management of print services with an ability to incorporate a cost-per-click structure inclusive of maintenance and supplies are well-positioned to excel in this domain. Organisations that align with the service needs of large institutions such as universities, and those capable of offering scalable and cost-effective print management solutions, could benefit from similar upcoming opportunities within educational sectors.

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Notice Information

Notice Title

Managed Print Services

Notice Description

The University wishes to enter into a Managed Print Services contract where the Supplier assumes full responsibility and risk for a fully managed print service for approximately 24000 users spread over a number of locations. The University is willing to consider either a cloud or on-premises option for the management of the print solution. The University would expect maintenance and toner costs are included as part of the cost per click. The Supplier shall be responsible for all facets of the management of the print service to include but not limited to installation, support, service-metering, supplies, billing, equipment moves, and removals.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-53fc57a4-02c2-4de0-b2fd-4e59aadcb521
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5fd1ad56-bdfa-4cda-91e3-0f89b3f56f14
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79810000 - Printing services

Notice Value(s)

Tender Value
£2,142,140 £1M-£10M
Lots Value
Not specified
Awards Value
£2,142,140 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
25 Apr 202510 months ago
Submission Deadline
15 Apr 2025Expired
Future Notice Date
Not specified
Award Date
23 Apr 202510 months ago
Contract Period
31 Jul 2025 - 31 Jan 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTHAMPTON
Contact Name
Hannah Nash
Contact Email
procurement@soton.ac.uk
Contact Phone
02380595000

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO17 1BJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
Not specified
Local Authority
Southampton
Electoral Ward
Portswood
Westminster Constituency
Southampton Test

Supplier Information

Number of Suppliers
1
Supplier Name

APOGEE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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