Tender

Reopening of the Flexible Contracting Agreement for Externally Provided Day Opportunities

BIRMINGHAM CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

29 Aug 2025 at 12:12

Tender Notice
Summary of the contracting process

The Birmingham City Council is inviting suppliers to participate in the re-opening of its Flexible Contracting Agreement (FCA) for Externally Provided Day Opportunities, under a selective procurement method following a restricted procedure above the threshold as per the Public Contracts Regulations 2015. This initiative falls under the health and social work services sector, classified with the CPV code 85000000, and aims to provide daytime support services in the West Midlands, UK. The procurement process is currently at the tender stage, with interested parties required to submit their Request to Participate (RTP) by 12:00 noon on 3rd October 2025. The contract period is set to commence on 27th October 2025 and conclude by 16th August 2030, with a possible extension of two years based on performance and budgetary availability. The total estimated contract value is £56,000,000.

This procurement process presents substantial opportunities for businesses, particularly Small and Medium-sized Enterprises (SMEs) and Voluntary, Community, and Social Enterprises (VCSEs), to engage in providing services that support individuals with various care and support needs. Companies skilled in delivering meaningful activities and respite services for carers will find this tender particularly relevant. With the flexible nature of the contracting arrangement and its basis on a Dynamic Purchasing System, businesses that can offer customised and innovative service solutions are likely to thrive. The process facilitates ongoing supplier engagement and adaptation based on citizen needs and market conditions, offering a dynamic platform for growth and collaboration with Birmingham City Council in the realm of social care services.

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Notice Information

Notice Title

Reopening of the Flexible Contracting Agreement for Externally Provided Day Opportunities

Notice Description

The Council is re-opening its Flexible Contracting Agreement (FCA) established under the Public Contracts Regulations 2015 via light touch regime for Externally Provided Day Opportunities. Day Opportunities, traditionally referred to as day centres, where the services are provided for people with care and support needs and their carers that take place, mainly, over daytime hours which provide vital support in two main ways: * They provide meaningful activities, including learning, stimulation and recreation, promoting independence, supporting the development of skills, preparing for access to employment, making friends and enjoying the company of others. * They provide valuable respite for unpaid carers. Day Opportunities support autistic people, those with a learning disability, physical disabilities, acquired brain injury, older adults including those with dementia, mental health and other assessed support needs. The Flexible Contracting Arrangement (FCA) is based on the principles of a Dynamic Purchasing System. The FCA will re-open on an ad hoc basis as required; this will be at the Council's discretion and based on citizen need and market provision. The FCA is for a period of 5 years from 16 July 2025 with an option to extend for a further period of 2 years, subject to satisfactory performance and budgetary availability. The duration of the call off contracts will be based on the individual requirements i.e. care packages; citizens' care may remain commissioned under these arrangements until such time as the call-off ends and provision will be made for this within the associated contract terms. The RTP application process for the FCA is being issued using the Council's e-tendering portal on Intend www.in-tendhost.co.uk/birminghamcc. All applications must be submitted via the appropriate portal Intend. Use of the e-tendering portal is free throughout the whole procurement process. The system is secure and access to RTPs will only be made available to those employees of the Council and/or their authorised advisors. The original contract notice on the Find a Tender Service Portal relating to this procurement is 2025/S 000-004444. Interested suppliers are required to submit a Request to Participate (RTP) via the e-tendering portal by noon on 3rd October 2025.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-547991a5-0f54-4892-b64f-50f1f7419873
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5c649600-9061-487c-817e-87f2212e30fc
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Dynamic
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85000000 - Health and social work services

Notice Value(s)

Tender Value
£56,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Aug 20255 months ago
Submission Deadline
3 Oct 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
27 Oct 2025 - 16 Aug 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BIRMINGHAM CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B1 1BB
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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