Award

Replacement of Corporate Document Management System (DMS)

HAMPSHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

AwardUpdate

07 Nov 2025 at 15:22

Award Notice
Award

18 Sep 2024 at 14:16

Award Notice
Summary of the contracting process

In a recent procurement process overseen by Hampshire County Council, a contract has been awarded for the "Replacement of Corporate Document Management System (DMS)" project. This procurement involves the adoption of a cloud-hosted Corporate Electronic Document Management solution, transitioning from the CCube EDRMS to the CCube Cloud EDMS, including document migration and licence transfer. Valued at £188,705, the contract runs from 31 August 2024 to 30 August 2027, and falls under the services category within the system, storage, and content management software industry (CPV code: 48780000). The procurement method utilised was selective, executed through a call-off from a framework agreement, and it was specifically organised for the South East region of the United Kingdom.

The awarded contract presents growth opportunities particularly for SMEs specialising in cloud computing and document management solutions. Companies well-suited to participate in similar tenders include those with expertise in software migration, cloud hosting services, and digital documentation systems. Such tenders are ideal for businesses aiming to expand their footprint in public sector contracts and leverage opportunities in content management services. Engaging in this sector allows companies to showcase and refine their technological solutions while contributing to significant digital transformations in public service infrastructure.

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Notice Information

Notice Title

Replacement of Corporate Document Management System (DMS)

Notice Description

THIS IS A NOTICE ON BEHALF OR ARUN DISTRICT COUNCIL The Authority has awarded a contract for the the provision of a cloud hosted Corporate Electronic Document Management solution, via the NHS SBS SLA reference: RM_031 . The contracts includes an upgrade from CCube EDRMS to CCube Cloud EDMS, transfer of licence & migration of documents. The Contract will be for a period of 3 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-55bdc0b4-20a3-4703-a08a-a90657efdb9a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/11f0f2ff-0df7-49c7-ac34-1d90078e7519
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48780000 - System, storage and content management software package

Notice Value(s)

Tender Value
£188,705 £100K-£500K
Lots Value
Not specified
Awards Value
£188,705 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
7 Nov 20253 months ago
Submission Deadline
29 Mar 2024Expired
Future Notice Date
Not specified
Award Date
29 Aug 20241 years ago
Contract Period
30 Aug 2024 - 30 Aug 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HAMPSHIRE COUNTY COUNCIL
Contact Name
Adam Warden
Contact Email
strategic.procurement@hants.gov.uk
Contact Phone
07481768538

Buyer Location

Locality
WEST SUSSEX
Postcode
BN17 5LF
Post Town
Brighton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ27 West Sussex (South West)
Delivery Location
TLJ South East (England)
Local Authority
Arun
Electoral Ward
River
Westminster Constituency
Bognor Regis and Littlehampton

Supplier Information

Number of Suppliers
2
Supplier Names

CCUBE SOLUTIONS

OITUK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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