Planning

Soft Market Testing (SMT) - Grants Management System

CITY OF LONDON CORPORATION

This public procurement record has 1 release in its history.

Planning

10 Dec 2021 at 10:31

Market Engagement Notice
Summary of the contracting process

The City of London Corporation is conducting a Soft Market Testing (SMT) exercise for a Grants Management System, targeted at streamlining the management and reporting of grants. This initiative falls under the planning stage of procurement, with an engagement end date set for 27 January 2022. The project is focused on acquiring a Software as a Service (SaaS) solution that enhances operational efficiency across various departments within the City. Interested suppliers can find relevant documents and participate through the electronic tendering system, Capital eSourcing, with submissions due by 12:00 noon on the specified deadline.

This tender presents valuable opportunities for businesses specialising in Customer Relationship Management (CRM) systems and those with expertise in SaaS solutions. As the City aims to improve grant management processes and eliminate reliance on spreadsheets, companies that offer innovative software solutions capable of integrating with existing systems would be well-positioned to compete. Small and Medium-sized Enterprises (SMEs) are encouraged to participate, as this SMT is designed to gather market insight while allowing all suppliers to remain eligible for future procurement activities.

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Notice Information

Notice Title

Soft Market Testing (SMT) - Grants Management System

Notice Description

The City of London Corporation is carrying out a Soft Market Testing (SMT) exercise in relation to the Grants Management System. The City is looking toward a Software as a Service (SaaS) off the shelf solution that can: -Efficiently manage and monitor the lifecycle from how money is received, used and equally how said use is reported, awarded and tracked -Improve grant management process -Improve management of multiple grants -Reduce and / or eliminate the use of spreadsheets -Improve cross department / functional operations -Added functionality to integrate with other software, such as knowledge bases, project management and advanced communications to grantees and other stakeholders -Futureproof the City with alignment to continuous business needs and market innovation Additional information: Please note that this soft market testing (SMT) exercise is being undertaken using the electronic tendering system 'Capital eSourcing' (www.capitalesourcing.com). Participants should register as a supplier on the portal using the aforementioned URL/link (if not already), then search for the opportunity titled using the Reference number stated below. If your organisation would like to participate in this soft market testing exercise, it can do so by downloading, completing and returning the SMT Questionnaire which can be found on the City's eProcurement portal at: www.capitalesourcing.com and use the Reference number: prj_COL_19866 or itt_COL_15346. Organisations must submit their completed SMT Questionnaire via the capital eSourcing portal www.capitalesourcing.com, together with any supporting documents via the system by the return deadline of 12.00 noon on 27 January 2022 in order to participate and registration is free. SMT Questionnaire(s) cannot be uploaded after the return deadline. The City will not be held accountable for any errors made by an organisation in submitting their applicable SMT Questionnaire(s). Participation or non-participation in the SMT shall not prevent any supplier participating in a potential future procurement, nor is it intended that any information supplied as part of the SMT shall place any supplier at an advantage in a potential procurement process. Participants will not be prejudiced by any response or failure to respond to the SMT or failure to attend any follow up interviews that may be arranged at the absolute discretion of the City. Participation in this SMT will be at each organisation's own cost. No expense in responding to this SMT will be reimbursed by the City.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-55f2efc0-397a-4c99-a668-fd198ee11c87
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/436384d0-acd9-486e-805b-288d8bbbf1bd
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48445000 - Customer Relation Management software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Dec 20214 years ago
Submission Deadline
Not specified
Future Notice Date
27 Jan 2022Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CITY OF LONDON CORPORATION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC2P 2EJ
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI43 Haringey and Islington
Delivery Location
TLI London
Local Authority
Islington
Electoral Ward
Clerkenwell
Westminster Constituency
Islington South and Finsbury

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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