Tender

Verges Grass Cutting

DIDCOT TOWN COUNCIL

This public procurement record has 1 release in its history.

Tender

03 Jan 2019 at 09:09

Tender Notice
Summary of the contracting process

The Didcot Town Council is currently seeking a contractor for the "Verges Grass Cutting" project, which falls under the grounds maintenance services industry category. The tender process is at the planning stage, with a submission deadline set for 4th February 2019. The contract will commence on 1st April 2019 and will span a period of three years, concluding on 31st March 2023. Interested parties should note that the contract's total value is estimated at £100,000, and bidders must ensure their machinery and operatives meet all safety and training requirements as stipulated by the council.

This tender presents a valuable opportunity for both small and medium-sized enterprises (SMEs) and voluntary community sector enterprises (VCSEs) that specialise in grounds maintenance and landscaping services. Successful bidders will be expected to demonstrate their ability to effectively manage and execute monthly grass cutting operations while adhering to the safety protocols and specifications outlined in the tender. Businesses with experience in local government contracts or a strong understanding of public service requirements will find this project particularly well-suited for their capabilities.

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Notice Information

Notice Title

Verges Grass Cutting

Notice Description

The total grass area currently covered by this contract is 129,362 square metres, this quantity could vary over the duration of the contract due to development in various parts of the town. It is proposed that the grass will be cut monthly between April and October with a further cut the following March making 8 cuts in total. The grass is to be cut using suitable machinery with grass cuttings being left on the sward. Litter picking is to take place before grass cutting and all obstacles are to be cut around using strimmers. All grass cuttings must be cleared from pavement and road areas after cutting. Grass shall be cut to a height of not more than 40mm without scalping. Some verges have spring bulbs planted in them these bulb areas will not be cut until at least 6weeks after flowering has finished. Maps showing all verges are available to view at Didcot Town Council offices, Britwell Road, Didcot, OX11 7HN. All machinery used on the contract must be in good working order with all safety guards in place. Operatives must be trained in the use of the equipment and be supplied with all the necessary PPE. The contractor must supply copies of public liability and employer insurance cover. Minimum public liability cover is PS10 million. The contractor will be liable for any damage caused to vehicles and property during the grass cutting operation. Contract price to be returned to DTC Offices, Britwell Road, Didcot, Oxon, OX11 7HN by noon on Monday 4th February 2019. The contract award will be decided at the councils Environment Committee on Monday 11th February 2019. The contract will start on Monday 1st April 2019. The previous contractor will have completed a cut in March 2019. Invoices will be paid monthly in arrears after a cut has taken place and has been inspected by the councils Outdoor Services Manager. The contractor will be given 5 days to rectify any defaults identified. The contractor will supply a breakdown of resources required to undertake the contract in full. This will include manpower, vehicles, machinery and the local office or depot from which the contract will operate. The contractor will supply a copy of their Health& Safety policy, and a risk assessment and method statement for the works to be carried out. The contractor needs to be aware that on Fridays both waste & recycling bins are collected throughout Didcot and this may cause delays in grass cutting on these days. Any queries on the tender details contact Tony Rudge, Outdoor Services Manager at Didcot Town Council on 01235 812637 or email trudge@didcot.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-57bb4cff-cbc8-4d70-aaba-ccca37b26bbe
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/dbdfe522-3d17-44c4-9104-7c16ba0cf7b5
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Single tender action (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Jan 20197 years ago
Submission Deadline
4 Feb 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2019 - 31 Mar 2023 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DIDCOT TOWN COUNCIL
Contact Name
Tony Rudge
Contact Email
trudge@didcot.gov.uk
Contact Phone
01235750031

Buyer Location

Locality
DIDCOT
Postcode
OX11 7HN
Post Town
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
Not specified
Local Authority
South Oxfordshire
Electoral Ward
Didcot West
Westminster Constituency
Didcot and Wantage

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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