Award

Logistics planning tool (replacement for rostering and mutual aid systems)

ENVIRONMENT AGENCY

This public procurement record has 2 releases in its history.

Award

29 Feb 2024 at 16:02

Award Notice
Award

05 Dec 2023 at 16:33

Award Notice
Summary of the contracting process

The Environment Agency has awarded a contract for a Logistics Planning tool for duty, standby, and incident rostering, mutual aid, and maintenance of a web-based application. The contract, valued at £8,167,531.22 GBP, was awarded to CACI Ltd. The procurement method was an Open procedure, and the contract period is from November 20, 2023, to November 19, 2028, with the tender period ending on January 20, 2023.

This tender offers opportunities for businesses in information technology services to provide logistics planning solutions to the public sector. Small and medium-sized enterprises (SMEs) may find this opportunity particularly suitable. The procurement stage for this contract was an award, and the buying organisation was the Environment Agency based at Horizon House, Deanery Road, Bristol, with Ed Butler as the contact person.

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Notice Information

Notice Title

Logistics planning tool (replacement for rostering and mutual aid systems)

Notice Description

The overall scope for the Services is for the Supplier to provide the following core Logistics Planning functionality for End Users, including: * Duty, Standby and Incident Rostering capability; * Mutual Aid capability (e.g. sharing staff and Equipment Assets between different teams, such as the Buyer's Area Teams) in order to support Incidents; * creation and maintenance of a Logistics Planning application accessible from standard web browsers on desktop and mobile devices; * an ability to restrict access to functionality and data based on an End User's Persona, Incident Role and Organisational Unit; * reporting and notifications to support operational management and alerting of End Users as to necessary actions; * a capability to ingest and export data via APIs and dataset files; * self-service configuration and admin functions which allows the Buyer to perform routine maintenance tasks (e.g. adding new categories of Equipment Assets, adding new Incident Roles, or creating new Shift Templates); * provision of Documentation for training and End User help; and * IT Service Management (in accordance with ITIL v4) for the Logistics Planning application Additionally, the Buyer requires a Logistics Planning application that enables future flexibility in order to extend the use of the Supplier System beyond that of the Buyer to other Defra Group organisations. This may include the implementation of future requirements, including (but not limited to): * the Supplier must have a product roadmap which includes functionality readily available in the proposed product suite beyond the functionality currently stated in the Contract that the Buyer may wish to implement via the Variation Procedure; * the Supplier may be required to exchange data and enable interoperability across new data and information systems and services. This could be via file-based interfaces or in near real-time (e.g. by means of an open API, enabling unfettered access to all data wherever it is stored); * the Supplier may be required to support Rostering of resources including staff, other organisations, services and Equipment Assets for other Defra Group bodies; * the Supplier may be required to utilise capabilities in the product roadmap that could be used to replace other (aged) Defra Group systems (in whole or in part); and * the Supplier must propose new ideas, innovations, and service improvements via a bi-annual Continuous Improvement Plan that the Buyer may wish to implement via the Variation Procedure.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5855749c-deee-4447-a00f-4a4e8ecbeb5c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c2e40676-a23e-4527-94e3-2d01ee1eb97c
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72222300 - Information technology services

Notice Value(s)

Tender Value
£8,167,531 £1M-£10M
Lots Value
Not specified
Awards Value
£8,167,531 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
29 Feb 20241 years ago
Submission Deadline
20 Jan 2023Expired
Future Notice Date
Not specified
Award Date
16 Nov 20232 years ago
Contract Period
20 Nov 2023 - 19 Nov 2028 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ENVIRONMENT AGENCY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS1 5AH
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
Not specified
Local Authority
Bristol, City of
Electoral Ward
Hotwells and Harbourside
Westminster Constituency
Bristol Central

Supplier Information

Number of Suppliers
1
Supplier Name

CACI

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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