Tender

Street Lighting Repairs, Maintenance & Replacement Works Contract 2014-2027 + 2 Year Extension to 2029

FENLAND DISTRICT COUNCIL

This public procurement record has 1 release in its history.

Tender

30 May 2024 at 09:38

Tender Notice
Summary of the contracting process

The Fenland District Council is inviting tenders for the Street Lighting Repairs, Maintenance & Replacement Works Contract covering the maintenance of approximately 1671 streetlight assets in Cambridgeshire. The contract is scheduled to start around September 1, 2024, and end on August 31, 2027, with possible extensions to 2029. The deadline for tender submissions is Monday 15th July 2 pm.

This tender for street lighting services provides opportunities for businesses in the works category, particularly those specializing in street-lighting maintenance services. Small and medium-sized enterprises (SMEs) are encouraged to participate. The contract follows an open procurement method, offering a chance for eligible businesses to secure long-term maintenance work in the public sector.

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Notice Information

Notice Title

Street Lighting Repairs, Maintenance & Replacement Works Contract 2014-2027 + 2 Year Extension to 2029

Notice Description

The District Council/Overseeing Organisation manages and maintains approximately 1671 streetlight assets. The majority of the lighting stock is owned by the District Council, but 640 streetlights are managed by the Council on behalf of seven Parish Council's, and Clarion Housing Association for which services are recharged. The District Council/Overseeing Organisation seeks to appoint a streetlight services contractor who shall be responsible for providing the inspection, maintenance, repair, modification, replacement, and upgrade of streetlight assets managed by the Council within the Fenland District in Cambridgeshire. The contract shall include for the rectification of faults, lamp, lantern, and luminaire replacement (where applicable), lantern/luminaire bowl/lens cleaning, and streetlight replacement and/or upgrade works resulting from ad-hoc knock downs and structural or component failure and capital programmed projects. The contractor will be required to liaise with the local energy provider and relevant land/property owners on behalf of the Overseeing Organisation to co-ordinate disconnections, service transfers and new connectivity works for the modification, replacement, or installation of new lighting apparatus. It is anticipated that the contract will commence on or around 01st September 2024 and will end on 31st August 2027. The duration of the contract shall be for three years with an optional two one-year extensions to 2029 subject to agreement by both parties and contractor performance over the first three years. The contract is based on undertaking routine and reactive maintenance using a schedule of rates (Priced Schedule), whereby the Overseeing Organisation pays only for the work that is undertaken by the contractor during programmed maintenance visits, or reactive attendance. An option to extend the streetlight repairs and maintenance works contract to other District Councils within Cambridgeshire may wish to be explored during the contract period, having a shared service provider. However, this option does not currently form part of the tender document pricing and would only be considered should this approach be deemed acceptable and financially beneficial to all parties. In such an eventuality it is likely that access to the contract would be via a separate agreement between the appointed contractor and the relevant District Council. Fenland District Council would not look to administer works for third parties outside of the Fenland boundary. Tender Return Deadline Monday 15th July 2pm Link: https://procontract.due-north.com/Advert?advertId=12357606-651e-ef11-812b-005056b64545&fromProjectDashboard=True

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-58683543-ada9-4f2d-820d-8f393279042a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b25751e0-d65f-49fe-b5f7-a0faacf22f56
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50232100 - Street-lighting maintenance services

Notice Value(s)

Tender Value
£450,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 May 20241 years ago
Submission Deadline
15 Jul 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Aug 2024 - 31 Aug 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FENLAND DISTRICT COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MARCH
Postcode
PE15 8NQ
Post Town
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Fenland
Electoral Ward
March North
Westminster Constituency
North East Cambridgeshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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