Award

Modification to existing contract - Management, Operation and Maintenance of Mine Water Treatment Schemes and Monitoring Sites, Mine Gas Fan Stations and Land Drainage Pump Stations

THE COAL AUTHORITY

This public procurement record has 2 releases in its history.

AwardUpdate

21 Dec 2023 at 11:38

Award Notice
Award

19 Dec 2023 at 13:57

Award Notice
Summary of the contracting process

The award notice for the contract titled "Modification to existing contract - Management, Operation and Maintenance of Mine Water Treatment Schemes and Monitoring Sites, Mine Gas Fan Stations and Land Drainage Pump Stations" was published on 19th December 2023. The buyer is The Coal Authority, and the contracting authority is Severn Trent Services Operations UK Limited. The procurement method used was a selective restricted procedure, with a total contract value of £40,000,000 in the services category. The contract period is from 1st January 2015 to 30th June 2026.

This tender presents an opportunity for businesses involved in wastewater-plant repair and maintenance work. The procurement stage is currently at the award phase. Businesses with the capability to provide services in the regions of North East, North West, Yorkshire and the Humber, East Midlands, West Midlands, Scotland, and Wales are suited to compete. The opportunity arises due to the extension of an existing contract necessitated by unforeseen challenges, with market engagement sessions scheduled for the week commencing 29th January 2024 to inform potential suppliers of the procurement timeline.

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Notice Information

Notice Title

Modification to existing contract - Management, Operation and Maintenance of Mine Water Treatment Schemes and Monitoring Sites, Mine Gas Fan Stations and Land Drainage Pump Stations

Notice Description

This notice is being published by way of a modification to an existing contract tendered on the OJEU portal in 2014 under the reference 2015/S 034-058548 We are intending to extend the current contract for the operation and maintenance (O&M) of mine water treatment schemes (MWTS) and associated legacy assets which was set to expire on 31 December 2024, for an additional 18 month period. The extension provides for the provision of the same services for this additional duration. During this extension period an open market procurement exercise will be undertaken for a new contract which will commence delivery of the services in June 2026 after a six month mobilisation period starting in January 2026. Immediately on publication of this contract modification notice a Prior Information Notice (PIN) will be published on Contracts Finder and Find a Tender Service to inform the market of the timetable for the procurement of the replacement contract which includes further market engagement sessions on week commencing 29 January 2024. The need for modification was brought about by circumstances which a diligent contracting authority/entity could not foresee. The need for this additional term of the contract has occurred because of unforeseen challenges, necessitating an adjustment to our original timeline. These challenges have included; A severe, unprecedented incident in Wales which saw 78 properties flooded by mine water required the focus of internal resources. This required a coordinated effort between the Coal Authority, Welsh Government, Natural Resources Wales, Local Council and contractors including the incumbent contractor. A temporary reporting structure was put in place to prioritise the solution to the water flow and impact on residents. The incident required many of the same resources as the contract renewal and has taken 14 months to complete due to the complexity of the project. Other unforeseen incidents requiring senior leadership focus to remedy and therefore re-prioritisation and focus on MWTS performance and projects also impacted resource capacity during this time. The capacity of the Coal Authority, a relatively small organisation, had been effected by the impacts of Covid-19, with increased employee sickness, changes in working hours, adapting to hybrid working from multiple locations with an impact on workload and capacity of delivery. The recovery from Covid-19 has also resulted in a challenging recruitment market. A number of resources were identified that were required to deliver different aspects of the contract renewal project and to provide governance. Immediately on publication of this notice a Prior Information Notice (PIN) will be published on Contracts Finder and Find a Tender Service to inform the market of the timetable for the procurement of the replacement contract which includes further market engagement sessions on week commencing 29 January 2024

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-59142f6f-0095-4988-b63d-a54be37b2d2f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/482508bf-4fe5-4867-9ce7-17db6a8418d8
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45259100 - Wastewater-plant repair and maintenance work

Notice Value(s)

Tender Value
£40,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
£40,000,000 £10M-£100M
Contracts Value
Not specified

Notice Dates

Publication Date
21 Dec 20232 years ago
Submission Deadline
30 Apr 2014Expired
Future Notice Date
Not specified
Award Date
20 Nov 201411 years ago
Contract Period
1 Jan 2015 - 30 Jun 2026 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE COAL AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MANSFIELD
Postcode
NG18 4RG
Post Town
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF15 North Nottinghamshire
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLL Wales, TLM Scotland
Local Authority
Mansfield
Electoral Ward
Berry Hill
Westminster Constituency
Mansfield

Supplier Information

Number of Suppliers
1
Supplier Name

SEVERN TRENT SERVICES OPERATIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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