Planning

CN250245 - Traffic Systems Asset Maintenance (Market Engagement)

KENT COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Planning

10 Feb 2025 at 11:02

Market Engagement Notice
Planning

10 Feb 2025 at 11:00

Market Engagement Notice
Summary of the contracting process

The Kent County Council (KCC) is in the planning stage of tender CN250245 - Traffic Systems Asset Maintenance, which aims to engage suppliers for the maintenance of traffic systems assets. This includes traffic signals, vehicle detection systems, electronic message signs, and associated infrastructure such as CCTV cameras and communication links. The procurement process covers the maintenance of these assets on the Kent Highway network, with the current contract set to expire on 31st March 2026, and the new contract expected to commence on 1st April 2026. The engagement end date for market engagement is 14th February 2025. The total estimated value of the contract is £28,000,000, which includes annual revenue funding and capital investments. The service involves routine inspections, fault repairs, planned works, and emergency call-outs. The key deadlines and contact point information are provided by KCC’s contact, Cameron Croucher.

This tender provides substantial opportunities for businesses specialising in traffic system maintenance and those equipped to handle the associated technological and communication infrastructure. Complementary services such as fault reporting and monitoring platforms are also required. Small and medium-sized enterprises (SMEs) are encouraged to participate, as the procurement process includes specific support for them. By participating, businesses can secure long-term contracts, ensuring stable revenue streams through both maintenance and capital investment aspects of this project. SMEs that specialise in traffic systems, electronic messaging, and communications infrastructure are well-suited to compete for this tender. Interested organisations should register their interest and complete the Market Engagement Questionnaire through the Kent Business Portal by 14th February 2025.

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Notice Information

Notice Title

CN250245 - Traffic Systems Asset Maintenance (Market Engagement)

Notice Description

The Kent County Council (KCC) wishes to engage with suppliers regarding capacity in the market to provide future Traffic Systems Asset Maintenance services. Additional information: The current contract expires on 31st March 2026, with the new contract anticipated to commence on 1st April 2026. The existing contract covers the maintenance of traffic signals with associated vehicle detection systems, as well as electronic message signs, speed/hazard warning signs, CCTV cameras, over-height vehicle detection and the associated fibre optic cables, mobile phone communication links, fixed broadband circuits and other systems used by the Traffic Operations Centre (TOC) based at Aylesford. The contract involves both revenue funding of PS1.4M per annum, and capital investment in the asset of approximately PS750k per year. Please note these figures are an approximate and are subject to change. The Council have a statutory duty to ensure that the Traffic Systems Assets are maintained in safe working order and remain efficient. This Service will provide full maintenance provision for existing and new technology assets on the Kent Highway network, primarily traffic signals but also electronic message signs, CCTV and associated communications infrastructure, to include: - Routine inspections of equipment to meet statutory duties - Fault repairs due to wear and tear or third-party damage - Temporary switch off traffic signals to allow third parties to undertake works - Planned works to modify existing assets or renew life expired equipment - Communications between on-street units and the Traffic Operations Centre in Aylesford - Provision, operation and management of a fault reporting/monitoring platform - Emergency call out to make damaged equipment safe during out of hours Typically, this involves an annual volume of 2,500 faults, 1,500 routine inspections, 700 requests to temporarily switch off traffic signals and full refurbishment of 10 traffic signal installations. There will be several Key Performance Indicators attached to the contract to measure performance against service expectations, including response times to faults and first-time fixes. If your organisation is interested in providing Traffic Systems Asset Maintenance services, please 'Register an interest' in this opportunity. Organisations which 'Register an interest' in this opportunity will be invited to complete a 'Market Engagement Questionnaire', which will be immediately accessible via the online messaging facility Kent Business Portal. These questionnaires should be completed and sent via the messaging facility on the Kent Business Portal. Responses to this questionnaire will be used to inform KCC's strategy for commissioning these services; KCC reserve the right, but not guaranteed, to contact a cross-section of organisations from the market directly, to discuss/clarify their responses to this questionnaire further, via a Microsoft Teams meeting, where necessary. The deadline for participating in the market engagement and completion of the questionnaire is 14th February 2025..

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-59d84cb7-fd59-47b3-9bcd-0b05e4b7a0eb
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/96bd9b6b-d34e-4f61-bd2c-bd1e44824580
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)

CPV Codes

60000000 - Transport services (excl. Waste transport)

Notice Value(s)

Tender Value
£28,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Feb 20251 years ago
Submission Deadline
Not specified
Future Notice Date
14 Feb 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
KENT COUNTY COUNCIL
Contact Name
Cameron Croucher
Contact Email
cameron.croucher@kent.gov.uk
Contact Phone
+44 3000411901

Buyer Location

Locality
MAIDSTONE
Postcode
ME14 1XQ
Post Town
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ45 Mid Kent
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Maidstone
Electoral Ward
Penenden Heath
Westminster Constituency
Maidstone and Malling

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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