Tender

Bar Hill Village Grass Cutting Contract

BAR HILL PARISH COUNCIL

This public procurement record has 1 release in its history.

Tender

20 Dec 2023 at 12:38

Tender Notice
Summary of the contracting process

The Bar Hill Parish Council has initiated a tender process for the Bar Hill Village Grass Cutting Contract. The contract involves the cutting of various grassed areas in the village, with a total value of £24,000. The procurement method is an open procedure, and the tender deadline is set for noon on 26 January 2024. The contract period is from 1st March 2024 to 31st December 2026, with the council paying monthly based on approved invoices.

This tender presents a lucrative opportunity for landscaping and maintenance services providers to grow their business. Small and medium-sized enterprises (SMEs) are particularly suited for this opportunity. Interested businesses should ensure compliance with the specified cutting frequencies, site inspection requirements, and invoicing procedures. The contract promises a steady income over the three-year period for the successful bidder, providing a stable foundation for business expansion in the local community.

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Notice Information

Notice Title

Bar Hill Village Grass Cutting Contract

Notice Description

The Parish Council invites tenders for the cutting of all grassed areas marked on the attached map of Bar Hill Village. Your tender should be based upon the cutting frequency listed below during the period from 1st March to the beginning of November, each year. Owing to the nature of the layout of Bar Hill we recommend a site inspection is made of the area (Council representative may be able to support depending on availability), and hardcopy of maps available on request. Tenders must be returned to the Parish Council Office at the above address in a sealed envelope marked 'Confidential - Tender Grass' by noon on 26 January 2024. The majority of the areas are to be cut once every two weeks with the other areas cut less frequently as described in the attached document. The length of the cut to be at the discretion of the Contractor but please bear in mind the village green is used constantly for football during the autumn/winter/spring months and cricket during the summer. The Contractor, prior to cutting any area of grass, shall inspect and ensure that all litter, stones and obstacles are cleared before cutting commences. The Council will not be liable for any damage or loss to equipment incurred by the contractor during the period of the contract howsoever caused. The Chairman of the Parish Council, or the Parish Clerk, may verbally alter these frequencies, such an alteration will be confirmed in writing. The Council reserves the right to add or remove areas to be cut during the period of the contract. The Contractor will advise the Parish Clerk if they consider the ground conditions in any area are such that either: (a) the grass does not require cutting or (b) to cut the grass would cause damage to the ground due to wet weather. The Contractor will act in accordance with instructions. The contractor must ensure operatives do not damage tree trunks when strimming and are requested not to cut back the flowering bulbs too early (eg Gladeside and Acorn Avenue), nor damage Bee Orchids at the front of Hollytrees. The grass must be mown or strimmed. Footpaths must be left tidy with no excessive clippings and debris left. Specifically, all the children's play area hard surfaces should be left clean to ensure health and safety. The Contractor must notify the Parish Clerk at least two days prior to work being carried out. If applicable, for this purpose only, notification can be left via a message on the Parish Council telephone answering machine 01954 780456 and email. clerk@barhillpc.org.uk and office@barhillpc.org.uk The Contractor will submit invoices for work carried out in each calendar month and the Parish Council undertake, if the invoice is correct, to pay the invoice once agreed at its monthly Parish Council Meeting, which is currently held every third Thursday of the month.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-59db751e-61a9-406a-8e48-3c179b0ed1a8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/fe8f4c8e-c91b-46eb-a86a-c7bc1a14497f
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

50000000 - Repair and maintenance services

77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services

Notice Value(s)

Tender Value
£24,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Dec 20232 years ago
Submission Deadline
26 Jan 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2024 - 31 Dec 2026 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BAR HILL PARISH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAMBRIDGE
Postcode
CB23 8EH
Post Town
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
Not specified
Local Authority
South Cambridgeshire
Electoral Ward
Bar Hill
Westminster Constituency
St Neots and Mid Cambridgeshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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