Planning

Property Services - IT Solution - SMT

THE ROYAL BOROUGH OF KINGSTON UPON THAMES

This public procurement record has 1 release in its history.

Planning

25 May 2018 at 14:14

Market Engagement Notice
Summary of the contracting process

The Royal Borough of Kingston upon Thames is currently in the planning stage for a procurement titled "Property Services - IT Solution - SMT." This procurement is categorised under real estate services and is focused on enhancing the management of property assets within the borough. Key deadlines include the engagement end date on 25 August 2018. The procurement process will involve a soft market testing exercise, aiming to gather insights from providers regarding their software solutions and costs prior to any formal tendering. Interested parties are invited to submit their responses by 15 June 2018 via an online questionnaire.

This tender presents substantial opportunities for businesses specialising in IT solutions for property management, particularly those capable of providing integrated software systems that streamline lease management, financial processes, and compliance tracking. Companies offering flexible, user-friendly solutions and with experience in local government contracts may find this opportunity particularly advantageous. Engaging in early dialogues with the Council will enable businesses to tailor their offerings to meet specific requirements, potentially leading to future contracts once the formal procurement stage commences.

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Notice Information

Notice Title

Property Services - IT Solution - SMT

Notice Description

Property Services at Kingston is responsible for all the management of a wide ranging portfolio of assets within the Borough. The team manages all new leases, lease renewals, rental income and the asset portfolio. Current Challenges; - Lease data and information are held on spreadsheets and in paper folders. - Lease renewal dates are managed manually. - Rent review process is managed using spreadsheets and all communications are held on shared 'google' drives. - Rent payments are managed manually using reports from Agresso, there is a need to integrate with the financial solution to enable the team to manage the arrears process. - No ability to hold case notes for specific addresses. - All Lease information is in a PDF document which are not that user friendly. Currently, all the legislative compliance and repairs are managed by a external contract, but there may be additional properties that the team will need to manage going forward for the entire process including compliance and the repairs processes. The SMT questionnaire will help inform Kingston on the next steps, the questionnaire will focus on features, indicative costs and the implementation approach. 1) How your software is licensed, per user, concurrent or enterprise. 2) What an 'out the box' solution cost will look like with an idea of implementation effort and costs. 3) Key functionality and modules offered with the understanding of flexibility to change the model quickly. The Council would like to understand from key providers how these requirements might best be met and is therefore carrying out a soft market testing exercise to engage in early informal dialogue prior to any formal procurement taking place. Organisations that are interested in participating in this exercise are asked to complete this questionnaire to no later than 15 June 2018, via the following link: https://goo.gl/urZkYj You may need to copy and paste this into the address bar of your internet browser. All information provided in the questionnaire responses and the subsequent discussions will be strictly confidential and will assist the Council in shaping and scoping requirements and provide insight into the most suitable delivery model for this programme. The Council does not have a firm intention to award contract(s) at this stage. Where possible please answer all questions in the 'google form', please submit it electronically, if you are unable to do this please send as an attachment to a message on the portal. Additional information: FREEDOM OF INFORMATION ACT 2000 Any information supplied in this questionnaire may be made available on demand in accordance with the Freedom of Information Act 2000. Providers should state if any of the information supplied by them is confidential or commercially sensitive or should not be disclosed in response to a request for information under the Act. Providers should state why they consider the information to be confidential or commercially sensitive. This will not guarantee that the information will not be disclosed but will be examined in the light of the exemptions provided in the Act.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5ab2eece-d089-4881-9607-1cb4e39a34c7
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ebebc0b3-6219-4de0-825f-7adf877efe2b
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

CPV Codes

70000000 - Real estate services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 May 20187 years ago
Submission Deadline
Not specified
Future Notice Date
25 Aug 2018Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE ROYAL BOROUGH OF KINGSTON UPON THAMES
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KINGSTON
Postcode
KT1 1EU
Post Town
Kingston upon Thames
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI63 Merton, Kingston upon Thames and Sutton
Delivery Location
TLI London
Local Authority
Kingston upon Thames
Electoral Ward
Kingston Town
Westminster Constituency
Kingston and Surbiton

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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