Tender

Cambridge City Council - Invitation to Tender: Legal CMS

CAMBRIDGE CITY COUNCIL

This public procurement record has 2 releases in its history.

Tender

27 Jan 2025 at 17:12

Tender Notice
Tender

27 Jan 2025 at 17:11

Tender Notice
Summary of the contracting process

Cambridge City Council is inviting tenders for a cloud-based (SaaS) Legal Case Management System. This procurement process falls under the IT services category, specifically related to consulting, software development, Internet, and support. The project aims to serve their 3C Shared Legal Practice, which includes Cambridge City Council, Huntingdonshire District Council, and South Cambridgeshire District Council. The procurement stage is currently in the tender phase, with a deadline for submissions on 26th February 2025. The contract period is set to begin on 7th April 2025 and will last until 6th April 2030. The estimated value of the contract is £165,000 GBP, and the procurement method is an open procedure below the threshold. This tender presents substantial opportunities for businesses specialising in cloud-based legal management systems, database and operating software packages, and productivity software. SMEs and VCSEs are particularly encouraged to compete for this tender. The awarded business will benefit from a long-term contract and an influential partnership with multiple district councils, enabling significant growth and increased market presence in the public sector. Companies with expertise in managing and replacing on-premises systems with SaaS solutions are well-suited to apply.

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Notice Information

Notice Title

Cambridge City Council - Invitation to Tender: Legal CMS

Notice Description

Cambridge City Council wishes to invite suppliers to tender for a cloud-based (SaaS) Legal Case Management System for their 3C Shared Legal Practice. The 3C Shared Legal Practice is a shared in-house legal service for three partner councils Cambridge City Council (lead authority), Huntingdonshire District Council & South Cambridgeshire District Council. Detailed Service Description and Requirements The 3C Shared Legal Practice provides legal service to the 3 partner councils, including drafting contracts, recovering debts owed, preparing planning agreements for new developments in the city, prosecuting for breaches of the law (including antisocial behaviour, noise nuisance and breach of licensing laws), and giving advice on local government law. As the lead authority for the 3C Shared Legal Practice, Cambridge City Council are looking for a supplier who can provide a cloud-based (SaaS) Legal Case Management System to replace their existing on-premises Legal Case Management system (IKEN Desktop + Bundledocs).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5b8d458f-5e09-4c4d-91a0-445047ae2978
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ea977b97-995e-44cb-9247-6300b78cdabf
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48200000 - Networking, Internet and intranet software package

48300000 - Document creation, drawing, imaging, scheduling and productivity software package

48400000 - Business transaction and personal business software package

48600000 - Database and operating software package

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£165,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jan 20251 years ago
Submission Deadline
26 Feb 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
6 Apr 2025 - 6 Apr 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAMBRIDGE CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAMBRIDGE
Postcode
CB2 3QJ
Post Town
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Cambridge
Electoral Ward
Market
Westminster Constituency
Cambridge

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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