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T954 - Periodic Contract Cleaning - Lot 3: Mini Competition Yr3

University of Essex

This public procurement record has 2 releases in its history.

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03 Apr 2025 at 09:20

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Award

03 Apr 2025 at 09:19

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Summary of the contracting process

The University of Essex has completed the procurement process for "T954 - Periodic Contract Cleaning - Lot 3: Mini Competition Yr3", within the cleaning services industry category. This tender involves termly office cleaning in academic and administrative areas, scheduled for three times per academic year. The current contract period runs from 7th April 2025 to 6th April 2026. The procurement method was selective, call-off from a framework agreement, and the tender status is complete. The tender value is £30,000 GBP, with awarded contract value at £24,300 GBP, and key work periods are April and August 2025, with flexibility outside working hours to accommodate office cleaning when there are fewer occupants.

This tender provides a significant growth opportunity for businesses specialised in large-scale cleaning services. With around 1200 offices to be cleaned across various locations, companies with strong logistical capabilities and experience in providing cleaning services to academic institutions will be well-suited to compete. The awarded supplier, Crystal Facilities Management Limited, exemplifies the type of business infrastructure needed for such demands. Companies keen to expand their portfolio in the public procurement sector could leverage such tenders to demonstrate their capabilities, enhance their service offerings, and establish long-term relationships with esteemed educational institutions like the University of Essex.

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Notice Information

Notice Title

T954 - Periodic Contract Cleaning - Lot 3: Mini Competition Yr3

Notice Description

Lot 3: Termly office cleaning in academic and administrative areas up to three times per academic year (December, April & August). Please note the current academic year runs from September 2024 to August 2025, therefore call off order no.3 for lot 3 will be for April & August 2025 (subject to confirmation from University of Essex. The University reserves the right to not go through with any work). Bidders to note that there is a maximum period of 2 weeks to complete this work, there is no minimum period. There is a requirement for termly office cleaning across the academic and administrative estate, totalling approx. 1200 offices of various sizes. These offices will require cleaning as detailed in lot 3 cleaning schedule documents. During termly vacation periods, namely April and August. The University of Essex requires the office areas to be cleaned outside of normal working hours (currently Monday to Friday / 9am to 5pm) when there are less occupants in these areas. The preference would be either 5.30am to 8.30am and/or 5pm to 8pm. (Cleaning outside of these times, including within office hours, will be considered in exceptional circumstances).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5b941084-a592-431b-83e9-0595623619d7
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d1f346aa-0547-434c-86e4-0285f1198ec5
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

90911100 - Accommodation cleaning services

Notice Value(s)

Tender Value
£30,000 Under £100K
Lots Value
Not specified
Awards Value
£24,300 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
3 Apr 20251 years ago
Submission Deadline
21 Mar 2025Expired
Future Notice Date
Not specified
Award Date
3 Apr 20251 years ago
Contract Period
7 Apr 2025 - 6 Apr 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Essex
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COLCHESTER
Postcode
CO4 3SQ
Postcode Area
Colchester
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH34 Essex Haven Gateway
Delivery Location
Not specified
Local Authority
Colchester
Electoral Ward
Wivenhoe
Westminster Constituency
Harwich and North Essex

Supplier Information

Number of Suppliers
1
Supplier Name

Crystal Facilities Management Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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