Award

Bushey St James Trust ~ Tender for Cleaning Services.

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

04 Jan 2018 at 11:28

Award Notice
Tender

06 Jul 2017 at 15:51

Tender Notice
Summary of the contracting process

The Bushey St James Trust, located in Bushey, Hertfordshire, is in the Award stage of a procurement process for cleaning services, initiated with the intention of enhancing educational environments for its two academy schools: Bushey Meads Secondary School and Little Reddings Primary School. The successful supplier will provide cleaning services for a three-year contract, commencing from 1 January 2018 to 31 December 2020, with an option for a further two-year extension. The overall contract value is approximately £695,000, with specific allocations for each school. Bidders should note that the closing date for receipt of selection questionnaires was 18 August 2017, which has now passed.

This tender represents a significant opportunity for cleaning service providers, particularly those focusing on educational institutions. Businesses with experience in providing comprehensive cleaning solutions, including internal and external maintenance, security services, and a commitment to excellence in service delivery, would be well-positioned to participate. The contract emphasises value for money over the lowest bid, suggesting that innovative and efficient providers are likely to be favoured. Additionally, small and medium-sized enterprises (SMEs) may find this a conducive environment owing to the Trust's encouragement of work experience and apprenticeship opportunities, allowing for long-term partnerships and business growth.

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Notice Information

Notice Title

Bushey St James Trust ~ Tender for Cleaning Services.

Notice Description

The Bushey St James Trust (the Client) is an exciting multi academy trust in Bushey, Hertfordshire made up of 2 academy schools, Bushey Meads Secondary School and Little Reddings Primary School. The 2 schools both became a Trust in February 2012 and the purpose behind the joint application was to develop links between primary and secondary phase education. The long-term vision of the Trust is to expand further to include other local schools. The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of service within the existing facilities for 1 152 students and 140 teaching and support staff at Bushey Meads School and 380 students and 40 teaching and support staff at Little Reddings Primary School, with a focus on providing cleaning excellence The contract being tendered is for 3 years in duration from 1.1.2018 to 31.12.2020 with an option to extend for a further 2 years. The school year is based on a calendar of 195 days. 5 days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days. The contract offered covers the scope for the provision of all cleaning, both internal and external areas (e.g. litter picking), including security (e.g. de-alarming and opening of the sites and closing and re-alarming of the sites) and restoration of the dining area first thing next morning after evening events. Whilst the Client prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price. The value of the current contract is: - Bushey Meads School: 109 000 GBP, the site currently undertaking an expansion programme with additional areas coming into service over the next year; contract area 10 700 current. - Little Reddings Primary School: circa 30 000 GBP, some areas to be retained in-house; contract area 1 881 m2. The Client believes that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students. As a result, the School are very enthusiastic regarding work experience and apprenticeship proposals and would welcome the input of the successful Supplier. As a school who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century. The successful Supplier will be expected to provide new kit and such equipment as to allow for efficient and exemplary standards of cleaning. Please be advised that this contract will be let on a 3 + 2 years basis. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/bushey_st_james_trust The closing date for receipt of the Selection Questionnaire is 18.8.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5bf90731-7191-4bff-bb59-44fd8b33cc43
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/54a911bd-b6a5-4437-9802-0e8fa368aaca
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£695,000 £500K-£1M
Lots Value
Not specified
Awards Value
£470,126 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
4 Jan 20188 years ago
Submission Deadline
18 Aug 2017Expired
Future Notice Date
Not specified
Award Date
18 Dec 20178 years ago
Contract Period
1 Jan 2018 - 31 Dec 2022 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BUSHEY
Postcode
WD23 4PA
Post Town
Watford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH27 South West Hertfordshire
Delivery Location
Not specified
Local Authority
Hertsmere
Electoral Ward
Bushey St James
Westminster Constituency
Hertsmere

Supplier Information

Number of Suppliers
1
Supplier Name

EVERGREEN FACILITIES SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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