Award

Disclosure and Barring Services

UNIVERSITY OF PLYMOUTH

This public procurement record has 2 releases in its history.

Award

09 Mar 2021 at 15:14

Award Notice
Tender

05 Oct 2020 at 19:24

Tender Notice
Summary of the contracting process

The University of Plymouth is seeking a supplier for a web-based software solution to facilitate Disclosure and Barring Service (DBS) checks integral to various university programmes, particularly in Health, Medicine, and Education. The procurement process is currently at the Award stage, with the contract having been awarded to GB Group PLC for a total contract value of £360,000, effective from 1st December 2020 to 1st December 2023. The procurement method utilised is an open procedure, with the tender originally published on 5th October 2020 and the tender period concluding on 2nd November 2020. The services to be performed will primarily be located in the South West of England.

This tender presents significant opportunities for businesses specialising in software development and verification services, particularly those familiar with educational data management systems. With an expected annual spend of £120,000 from the university, competitors who can offer efficient, user-friendly solutions for managing DBS check processes may find themselves well-positioned for success. Smaller enterprises and SMEs that embrace innovative approaches to streamline such services could greatly appeal to the university's requirements for responsiveness and system adaptability.

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Notice Information

Notice Title

Disclosure and Barring Services

Notice Description

DBS (Disclosure and Barring Service) checks are a legal requirement for a number of programmes at the university, especially Health, Medicine and Education programmes. It forms an essential part of the admissions process within any university. We are looking for a supplier who can provide a web based piece of software, accessible to applicants and students. The current annual spend with our incumbent supplier is PS120k, however with the nature of the service this value is not guaranteed, with the recent cap of medical students being removed this could see numbers increase/decrease. The system would need to allow applicants and students to self-register and we would need document verification to be managed by the provider & applicant/student or the Post Office. The University will also need to be able to verify documents. Although we expect the numbers we verify to be minimal this is still an essential requirement. The system would need to provide us with a track and trace facility where we could see the stage of the process the applicant/student was at and hence be able to chase any that where progress appeared to be delayed. We must also be able to run reports from the system which allows us to identify applicants/students by course, cohort and the stage their application is at in the process. We require monthly statements of charges, itemised by cohort, course and student name. We would need to have confirmation of the turnaround times of the system, for example 'once self-registration has been completed applicants/students are issued with a link within 24 Hours'. 'Once documents have been submitted, verification will be completed within 5 days' The system will need to allow the University to be able to quickly and easily update programmes. Changes to validated programmes in higher education are frequent and fluid in order to meet the needs of national & international workforce. The system will need to be able to complete enhanced workforce DBS and Barring list checks. Applicants/students will need to be able to still have access to the 'DBS Update Service' even once their DBS certificate has been issued. To view further details of this tender please visit the following link -https://in-tendhost.co.uk/plymouthuni/aspx/Home

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5ca8dd5b-dfba-4549-a41e-0eae6331ff5d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/bf73d87d-e6ee-4491-bf87-a309d0448000
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

75 - Administration, defence and social security services

79 - Business services: law, marketing, consulting, recruitment, printing and security

80 - Education and training services

CPV Codes

72300000 - Data services

75300000 - Compulsory social security services

79600000 - Recruitment services

79700000 - Investigation and security services

80300000 - Higher education services

Notice Value(s)

Tender Value
£360,000 £100K-£500K
Lots Value
Not specified
Awards Value
£360,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
9 Mar 20214 years ago
Submission Deadline
2 Nov 2020Expired
Future Notice Date
Not specified
Award Date
1 Dec 20205 years ago
Contract Period
1 Dec 2020 - 1 Dec 2023 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF PLYMOUTH
Contact Name
Procurement Team
Contact Email
procurement@plymouth.ac.uk
Contact Phone
01752 582057

Buyer Location

Locality
PLYMOUTH
Postcode
PL4 8AA
Post Town
Plymouth
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK41 Plymouth
Delivery Location
TLK South West (England)
Local Authority
Plymouth
Electoral Ward
Drake
Westminster Constituency
Plymouth Sutton and Devonport

Supplier Information

Number of Suppliers
1
Supplier Name

GB GROUP

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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