Notice Information
Notice Title
Police Records Management System (RMS)
Notice Description
A Police RMS is defined as an industry-specific system which is accessible forcewide. It should provide for the storage, searching, retrieval, retention, management, archiving, and viewing of information, records, documents or files pertaining to law enforcement operations, whilst giving due consideration to information governance and security requirements. At a high level, the system must: * provide pre-configured functionality supporting the management of Crime, Case, Custody, Safeguarding and Intelligence. * provide pre-configured search functionality against a POLE (Person, Object, Location, Event) database. * provide pre-configured workflow functionality [currently operational for UK National Policing Systems] that meets the standards required by the Police and Criminal Evidence Act 1984. * have interfaces that are currently operational for UK National Policing Systems and/or Services including the Police National Computer (PNC), the Police National Database (PND), the Crown Prosecution Service (CPS) and HM Courts & Tribunals Service (HMCTS). The Invitation to Participate (ITP) contains full details of the Requirements for the Contract, the Competitive Dialogue process to be followed, and the assessment and elimination criteria for the procurement. In order to receive the ITP and other Tender Documents, interested parties must complete and return a Non-Disclosure Agreement as part of their Expression of Interest. This should be returned as soon as possible, to ensure that Bidders have sufficient time to read, understand and complete their ITP submission prior to the deadline for Bids. This procurement will be conducted in accordance with the Competitive Dialogue Procedure, as defined by Regulation 30 of the Public Contracts Regulations 2015 (as amended). It is expected that this Competitive Dialogue will include 2 stages of assessment - the Invitation to Participate and the Invitation to Tender (Final Bid) - and a separate Invitation to Dialogue (ITD) stage which will not form part of the assessment. However, the Authority reserves the right to use fewer or more stages of assessment, and to reduce the number of participants at each stage. This includes the option to dialogue in successive stages, to reduce the number of solutions to be discussed during the dialogue stage, by applying the award criteria set out in the ITP, in accordance with Regulation 30 (12) of the Public Contracts Regulations 2015. The scope of the contract will be flexible to the requirements of the force over the life of the contract, and to functional and innovative developments in the sector during that period. With that in mind, additional functionality may be purchased from the contracted supplier in line with the 'modification of contract' provisions of the Public Contracts Regulations (2015).
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-5cbef1ef-21fd-425e-af35-f9d8fc45c0cd
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/a4e48ff7-65b7-4e71-80eb-96c3487eaac0
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Competitive dialog
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
48000000 - Software package and information systems
48100000 - Industry specific software package
48170000 - Compliance software package
48610000 - Database systems
48780000 - System, storage and content management software package
72300000 - Data services
72313000 - Data capture services
72317000 - Data storage services
72318000 - Data transmission services
72322000 - Data management services
79996100 - Records management
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 14 Apr 20232 years ago
- Submission Deadline
- 17 May 2023Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 1 Mar 2024 - 28 Feb 2034 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Not Specified
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- GREATER MANCHESTER COMBINED AUTHORITY - GREATER MANCHESTER POLICE
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- MANCHESTER
- Postcode
- M11 2NS
- Post Town
- Manchester
- Country
- England
-
- Major Region (ITL 1)
- TLD North West (England)
- Basic Region (ITL 2)
- TLD3 Greater Manchester
- Small Region (ITL 3)
- TLD33 Manchester
- Delivery Location
- TLD North West (England)
-
- Local Authority
- Manchester
- Electoral Ward
- Clayton & Openshaw
- Westminster Constituency
- Manchester Central
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/a4e48ff7-65b7-4e71-80eb-96c3487eaac0
14th April 2023 - Opportunity notice on Contracts Finder
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-b5fd17-5cbef1ef-21fd-425e-af35-f9d8fc45c0cd-2023-04-14T15:43:40+01:00",
"date": "2023-04-14T15:43:40+01:00",
"ocid": "ocds-b5fd17-5cbef1ef-21fd-425e-af35-f9d8fc45c0cd",
"language": "en",
"initiationType": "tender",
"tender": {
"id": "20230414154335-35572",
"title": "Police Records Management System (RMS)",
"description": "A Police RMS is defined as an industry-specific system which is accessible forcewide. It should provide for the storage, searching, retrieval, retention, management, archiving, and viewing of information, records, documents or files pertaining to law enforcement operations, whilst giving due consideration to information governance and security requirements. At a high level, the system must: * provide pre-configured functionality supporting the management of Crime, Case, Custody, Safeguarding and Intelligence. * provide pre-configured search functionality against a POLE (Person, Object, Location, Event) database. * provide pre-configured workflow functionality [currently operational for UK National Policing Systems] that meets the standards required by the Police and Criminal Evidence Act 1984. * have interfaces that are currently operational for UK National Policing Systems and/or Services including the Police National Computer (PNC), the Police National Database (PND), the Crown Prosecution Service (CPS) and HM Courts & Tribunals Service (HMCTS). The Invitation to Participate (ITP) contains full details of the Requirements for the Contract, the Competitive Dialogue process to be followed, and the assessment and elimination criteria for the procurement. In order to receive the ITP and other Tender Documents, interested parties must complete and return a Non-Disclosure Agreement as part of their Expression of Interest. This should be returned as soon as possible, to ensure that Bidders have sufficient time to read, understand and complete their ITP submission prior to the deadline for Bids. This procurement will be conducted in accordance with the Competitive Dialogue Procedure, as defined by Regulation 30 of the Public Contracts Regulations 2015 (as amended). It is expected that this Competitive Dialogue will include 2 stages of assessment - the Invitation to Participate and the Invitation to Tender (Final Bid) - and a separate Invitation to Dialogue (ITD) stage which will not form part of the assessment. However, the Authority reserves the right to use fewer or more stages of assessment, and to reduce the number of participants at each stage. This includes the option to dialogue in successive stages, to reduce the number of solutions to be discussed during the dialogue stage, by applying the award criteria set out in the ITP, in accordance with Regulation 30 (12) of the Public Contracts Regulations 2015. The scope of the contract will be flexible to the requirements of the force over the life of the contract, and to functional and innovative developments in the sector during that period. With that in mind, additional functionality may be purchased from the contracted supplier in line with the 'modification of contract' provisions of the Public Contracts Regulations (2015).",
"datePublished": "2023-04-14T15:43:40+01:00",
"status": "active",
"classification": {
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
},
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48100000",
"description": "Industry specific software package"
},
{
"scheme": "CPV",
"id": "48610000",
"description": "Database systems"
},
{
"scheme": "CPV",
"id": "48780000",
"description": "System, storage and content management software package"
},
{
"scheme": "CPV",
"id": "72300000",
"description": "Data services"
},
{
"scheme": "CPV",
"id": "72313000",
"description": "Data capture services"
},
{
"scheme": "CPV",
"id": "72317000",
"description": "Data storage services"
},
{
"scheme": "CPV",
"id": "72318000",
"description": "Data transmission services"
},
{
"scheme": "CPV",
"id": "72322000",
"description": "Data management services"
},
{
"scheme": "CPV",
"id": "79996100",
"description": "Records management"
},
{
"scheme": "CPV",
"id": "48170000",
"description": "Compliance software package"
}
],
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"region": "North West",
"countryName": "United Kingdom"
}
]
}
],
"procurementMethod": "selective",
"procurementMethodDetails": "Competitive dialog",
"tenderPeriod": {
"endDate": "2023-05-17T12:00:00+01:00"
},
"contractPeriod": {
"startDate": "2024-03-01T00:00:00Z",
"endDate": "2034-02-28T23:59:59Z"
},
"suitability": {
"sme": false,
"vcse": false
},
"mainProcurementCategory": "services",
"documents": [
{
"id": "1",
"documentType": "tenderNotice",
"description": "Opportunity notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/a4e48ff7-65b7-4e71-80eb-96c3487eaac0",
"datePublished": "2023-04-14T15:43:40+01:00",
"format": "text/html",
"language": "en"
},
{
"id": "2",
"description": "Additional data",
"url": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=60400&B=BLUELIGHT"
},
{
"id": "3",
"description": "User / Company",
"url": "https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/35572"
}
]
},
"parties": [
{
"id": "GB-CFS-59163",
"name": "Greater Manchester Combined Authority - Greater Manchester Police",
"identifier": {
"legalName": "Greater Manchester Combined Authority - Greater Manchester Police"
},
"address": {
"streetAddress": "Openshaw Complex, Lawton Street, Openshaw",
"locality": "Manchester",
"postalCode": "M11 2NS",
"countryName": "ENG"
},
"contactPoint": {
"name": "Ali Cordrey",
"email": "Ali.Cordrey@gmp.police.uk",
"telephone": "+44 1618561333"
},
"roles": [
"buyer"
]
}
],
"buyer": {
"id": "GB-CFS-59163",
"name": "Greater Manchester Combined Authority - Greater Manchester Police"
}
}