Tender

Grounds maintenance service level agreement and call-off contract 2022

FRODSHAM TOWN COUNCIL

This public procurement record has 1 release in its history.

Tender

23 Sep 2021 at 12:40

Tender Notice
Summary of the contracting process

Frodsham Town Council is seeking tenders for the "Grounds Maintenance Service Level Agreement and Call-off Contract 2022" aimed at maintaining its land assets, including fields and community areas. The tender is currently in the open procurement stage, with a submission deadline set for noon on 5th November 2021. A committee meeting to consider tenders is scheduled for 9th November, followed by a full council meeting on 29th November to ratify the award. The contract is expected to commence on 1st December 2021 and will run until 1st December 2024. This opportunity falls under the services category with an estimated value of £35,000 and is classified under grounds maintenance services.

This contract presents an excellent opportunity for businesses specialising in grounds maintenance and landscaping services to grow by securing a long-term agreement with Frodsham Town Council. Companies that can demonstrate experience in managing maintenance contracts, comply with health and safety regulations, and have the capacity for seasonal tasks would be particularly well-suited to compete. The tender also encourages submissions from small and medium-sized enterprises (SMEs), fostering a competitive environment beneficial for local businesses.

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Notice Information

Notice Title

Grounds maintenance service level agreement and call-off contract 2022

Notice Description

Grounds Maintenance Service Level Agreement and Call-off Contract 2022 Tender Brief Purpose Frodsham Town Council wishes to commission a contractor for the overall maintenance of its land assets, which include playing fields, play areas, community orchards, cemetery, woods etc. A separate schedule detailing the sites to be maintained, the tasks required to be performed, and an estimate of the quantity of work is attached. Tender The contract will split between regular activities included in the Service Level Agreement and activities which will be requested on a call-off basis when and if required. The spreadsheet, attached should be used to prepare your quotation by indicating a unit price for each activity. The spreadsheet will automatically add up the quotation. Other requirements Most of the activity will be during the spring, summer and autumn, although some including litter picking with be year round. At the start of the contract, and annually if a 3-year SLA is awarded, a year plan of proposed monthly activities will be submitted. Obviously there will be times when it isn't possible to carry out planned activities due to weather conditions or other unexpected incidents and this should be reported straight away to the Town Clerk. Day-to-day on the ground contact will be with the Town Clerk. There will be a start of contract meeting with the Town Clerk to go through the schedule and year plan to ensure the smooth running of the SLA/contract. Monthly reports must be sent to the Town Clerk. At the end of each month an invoice must be submitted for the work carried out under the Service Level Agreement. Any call-off contract activities will be invoiced separately on completion. Documentation Required with Tender Full Tender will include: Submission Form Appendix A (Budget Form) Health & Safety Policy Insurance & Indemnity Certificates Operator Certificates inc pesticides Waste disposal certificate Street Works Certificate Play area operation certificates. Process: Release tender documentation week beginning 20th September Advert on Council website and noticeboards week beginning 20th September Site visits can be arranged from 27th September Deadline for questions 22nd October Deadline for FTC responses 29th October Deadline for submission of Tenders Noon on 5th November Submission must be by email: The email must be sent with the subject heading: Confidential. Grounds Maintenance Tender Committee meeting to consider tenders 9th November & award contract Full Council meeting to ratify award of Contract 29th November Contract start date 1st December Deadline for submission of Tenders by noon on 5th November Submission must be by email to: Jo O'Donoghue Town Clerk townclerk@frodsham.gov.uk Attachments required: Submission Form Appendix A (Budget Form) Health & Safety Policy Insurance Certificates Operator Certificates Waste Certificate Street Works Certificate Quality Assurance Certificates (if any)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5dfb5a2a-ce1c-44e7-a613-49c8c92dc33a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a7bdc5ea-ba5a-4297-be39-804656795262
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£35,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Sep 20214 years ago
Submission Deadline
5 Nov 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2021 - 1 Dec 2024 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FRODSHAM TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
FRODSHAM
Postcode
WA6 6SB
Post Town
Warrington
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD6 Cheshire
Small Region (ITL 3)
TLD63 Cheshire West and Chester
Delivery Location
TLD North West (England)
Local Authority
Cheshire West and Chester
Electoral Ward
Frodsham
Westminster Constituency
Runcorn and Helsby

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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