Tender

Ware Cemetery maintenance contract

WARE TOWN COUNCIL

This public procurement record has 1 release in its history.

Tender

01 Nov 2022 at 16:56

Tender Notice
Summary of the contracting process

The Ware Town Council has issued a tender for the Ware Cemetery maintenance contract within the Agricultural, forestry, horticultural, aquacultural and apicultural services category. The contract, valued at £30,000, has a tender period ending on 30th November 2022 and a contract period starting on 1st April 2023. This limited procurement opportunity using a competitive quotation method is suited for SMEs, with the work location at SG120DN.

This tender presents an opportunity for businesses in the horticultural services sector to engage in maintaining the Ware Cemetery grounds. SMEs with expertise in grass cutting, litter clearance, and horticultural standards compliance are ideal candidates. The Ware Town Council aims to engage a contractor who can uphold the required standards and protect the Council's property throughout the maintenance process.

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Notice Information

Notice Title

Ware Cemetery maintenance contract

Notice Description

Works to be undertaken The work to be undertaken are to maintain all grassed areas within the site Clearance of leaves and removed from site Maintenance of all beds Clearance of litter from site All works as specified are to be provided by the Contractor within the Annual Sum except where otherwise provided in this specification or elsewhere in the Contract Documents. The whole of the work shall be carried out in accordance with the principles and practices of accepted and recognised horticultural standards. The Contractor must ensure that the Councils property and that of the memorial owners is protected against accidental or negligent damage which may be occasioned through undertaking the works specified.Any damage occasioned by the Contractor in carrying out the works contracted hall be immediately reported to the Council. The property shall be made safe and further repaired to the satisfaction of the owner or agent of the property at the earliest convenient time, or as directed, and at the sole cost of the Contractor. Ground and Weather Conditions The Contractor shall make due allowance for climatic variations which may impact on their scheduled programme of operations. Work shall not be carried out with any machinery when ground conditions are such that puddling, deep rutting, or any other detrimental effects may occur. Grassed Areas General Conditions (Grass Cutting) The Contractor shall make full provision within the Tendered Rates for all costs that the Council shall incur in maintaining the areas specified for Grass Cutting and for the periodic tasks that are stipulated in the Schedule. The general conditions shall apply to each type of cutting regime and should be allowed for in items referring to grass cutting. Some locations may have a mix of regimes which must be noted when cutting the site. Grass cutting shall take place whenever required to ensure standards are met throughout the full calendar year. Grass shall be cut up to the hedge, roadway, fencing, walls and memorials, all obstacles shall be cut around and beneath to the same height as the majority of the site at each visit. All temporary obstacles that can be moved, shall be moved to facilitate cutting and replaced immediately the grass beneath has been cut. Extreme care shall be taken when cutting around tree bases to avoid damage to tree or plant material. Prior to grass cutting, inspect all areas to be mown and remove litter, including dog faeces and all items and obstructions which may cause damage or injury to people, property or machinery. Where hypodermic needles etc. are encountered, take all necessary handling and disposal precautions. The finish shall be free of ribbing, skids, ruts, excessive tyre marks, or divots. Any accumulations of arising's in areas that are mown with un-boxed mowers shall be removed. Soft vegetative growth other than grass shall be deemed to be part of the agreement where it falls within the sites of grass.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5e1ec5a7-b4cf-43ce-b175-e18e90e39d90
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/633b5114-1ef2-4690-88ce-a9525b92b0ea
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services

Notice Value(s)

Tender Value
£30,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Nov 20223 years ago
Submission Deadline
30 Nov 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2023 - 31 Mar 2026 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WARE TOWN COUNCIL
Contact Name
SEAN HIGGINS
Contact Email
sean@waretowncouncil.gov.uk
Contact Phone
01920460316

Buyer Location

Locality
WARE
Postcode
SG12 9AL
Post Town
Stevenage
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH26 North and East Hertfordshire
Delivery Location
Not specified
Local Authority
East Hertfordshire
Electoral Ward
Ware Priory
Westminster Constituency
Hertford and Stortford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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