Planning

BPAS Contract & Invoicing System

BRITISH PREGNANCY ADVISORY SERVICE

This public procurement record has 3 releases in its history.

Planning

01 Jul 2020 at 19:07

Market Engagement Notice
Planning

01 Jul 2020 at 19:02

Market Engagement Notice
Planning

30 Jun 2020 at 10:54

Market Engagement Notice
Summary of the contracting process

The British Pregnancy Advisory Service (BPAS) is seeking suppliers for the "BPAS Contract & Invoicing System" as part of its tendering process currently in the planning stage. The procurement is aimed at enhancing the efficiency of contract and invoicing management for BPAS, which provides reproductive healthcare across England, Wales, and Scotland. Key milestones in this tender include an engagement end date of 31st July 2020. BPAS is located in Stratford-upon-Avon, and the service falls under the category of Gynaecological hospital services (CPV classification: 85111300).

This tender presents a significant opportunity for businesses that specialise in developing integrated contract management systems, particularly those with expertise in healthcare solutions. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to participate. Providers offering cloud-based, off-the-shelf solutions or custom software development capabilities will find this project aligns well with their services. Successful suppliers could play a crucial role in streamlining BPAS operations, thus creating fertile ground for business growth in the public healthcare sector.

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Notice Information

Notice Title

BPAS Contract & Invoicing System

Notice Description

Context The British Pregnancy Advisory Service (BPAS) is a British reproductive healthcare charity that offers pregnancy counselling, abortion care, miscarriage management, contraception and STI testing to 100,000 women each year via our clinics in England, Wales and Scotland. BPAS provide the majority of its services via contracts with the various Clinical Commissioning Groups (CCG) that comprise the NHS. The contract duration, range of services provided, and unit pricing can vary for each contract according to the need and local priorities of each CCG. The Business Development Unit (BDU) is responsible for managing the relationship with CCGs. The BDU manage circa 130 separate contracts. The BDU currently rely on separate spreadsheets and shared folders to manage this complex collection of contracts and urgently need a contracts database to consolidate and streamline this activity. The system must also be capable of consolidating activity data with contract pricing to create invoices to send to commissioners or private clients. Outcomes To improve the efficiency and effectiveness of the BPAS Business Development Unit. To improve the availability and accessibility of quality information to inform strategic and operational decisions. To streamline the contract management and invoicing processes to reduce error and administrative effort. Requirement We want to hear from suppliers who can help BPAS deliver a new contract and invoicing system. The system must be capable of: Managing all contracts entered in to by BPAS to provide services to the NHS. BPAS also provide services to private patients and the system must be capable of holding a Private Patient Price Book. Managing the full contract lifecycle for a range of contracts that vary in service provision, content and duration Producing a range of contract performance reports for the commissioning body i.e. against a suite of criteria. Producing a range of contact performance reports for management evaluation e.g. cost v's price. Importing activity data from other BPAS system to produce fully itemised invoices specific to the requirements of each contract. If you are interested then please complete this questionnaire and return it to Nick Hicks (Nick.Hicks@BPAS.org). Shortlisted suppliers will be invited for further discussion. BPAS would prefer a cloud-based off-the-shelf solution but is open to other options. We would like the solution in place within three months of contract signature. Additional information: Contact should be made with Nick Hicks; Nick.Hicks@BPAS.org / 07471995223 Any questions or further information can be requested from the above.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5e4d40a9-0fdb-4593-97d1-ba071210bdb4
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/39cdf2a1-c2e9-4468-b4da-5e0de33f4653
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85111300 - Gynaecological hospital services

85111320 - Obstetrical hospital services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Jul 20205 years ago
Submission Deadline
Not specified
Future Notice Date
31 Jul 2020Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRITISH PREGNANCY ADVISORY SERVICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STRATFORD-UPON-AVON
Postcode
CV37 9BF
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
Not specified
Local Authority
Stratford-on-Avon
Electoral Ward
Stratford Hathaway
Westminster Constituency
Stratford-on-Avon

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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