Tender

Business Travel Management Services

UNIVERSITY OF SUNDERLAND

This public procurement record has 2 releases in its history.

TenderAmendment

23 Mar 2021 at 10:16

Tender Notice
Tender

12 Mar 2021 at 14:51

Tender Notice
Summary of the contracting process

The University of Sunderland is inviting tenders for Business Travel Management Services to cater for its UK and international requirements, including services like air, rail, hotel, and vehicle hire. This tender is part of an open procurement process, scheduled to commence in June 2021 and last for three years, with the option to extend for up to two additional years. The total contract value is estimated at GBP 2,500,000 over five years, with completed submissions due by 12 noon on Friday, 16 April 2021. This procurement process falls under the travel management services category and is based in Sunderland, North East England.

This tender presents significant opportunities for businesses specialising in travel management, logistics, and hospitality, as well as small and medium-sized enterprises (SMEs) and voluntary community sector enterprises (VCSEs). Companies that can provide comprehensive travel solutions, including online portals and extensive support with safety and management information, would be particularly well-suited to compete. Successful bidders will also work alongside the University on potential funding applications from various external bodies, which could further enhance their business development prospects.

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Notice Information

Notice Title

Business Travel Management Services

Notice Description

The University of Sunderland and its subsidiaries would like to invite tenders to provide Business Travel Management Services for its UK and International requirements including Air, Rail, and Hotel services; Ferry, Eurostar, International Rail, Taxi and Vehicle Hire; and relevant professional advice to all clients, including Visa, travel alerts, etc. The successful supplier will provide both a self-serve on-line portal and an off-line service, along with pro-active account management, traveller safety at its core, and clear Management Information to ensure an efficient, cost effective provision. Commencing approximately June 2021, the tender is for a period of 3 years' with the option to extend for 2 years' in annual increments. Overall contract value is estimated at GBP 2,500,000 over 5 years' (the maximum contract length) i.e. GBP PS500,000 per annum (excluding VAT) - note there are no guarantees on spend levels. We also reserve the right to spend a further 50% of the anticipated spend, subject to changes to requirements across the University for the duration of the award. Expressions of interest and tender documents are available via In-Tend https://in-tendhost.co.uk/universityofsunderland/aspx/Home Additional information: Expressions of interest and tender ITT downloads are available via In-Tend - https://in-tendhost.co.uk/universityofsunderland/aspx/Home Important - please return all completed response documents via the In-Tend eprocurement portal by:- 12 noon on Monday 19th April 2021 Funding Type (WEFO or EU) : EU Funding Description Any commissions under this contract or framework maybe subject to external funding from bodies such as DfE, Arts Council, Heritage Lottery Fund, LEP, etc and the successful suppliers will be expected to work with the University on any funding applications where appropriate. This list of funding bodies is not exhaustive. Is a Recurrent Procurement Type? : Yes

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5eaca9a4-8b3f-438d-9b8c-d8ab100c64cf
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ba785a83-38d3-4368-8a65-c1c5a9ec7e5f
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

60 - Transport services (excl. Waste transport)

63 - Supporting and auxiliary transport services; travel agencies services

79 - Business services: law, marketing, consulting, recruitment, printing and security

98 - Other community, social and personal services

CPV Codes

55110000 - Hotel accommodation services

60210000 - Public transport services by railways

60410000 - Scheduled air transport services

63000000 - Supporting and auxiliary transport services; travel agencies services

63500000 - Travel agency, tour operator and tourist assistance services

63510000 - Travel agency and similar services

63512000 - Sale of travel tickets and package tours services

63515000 - Travel services

63516000 - Travel management services

79997000 - Business travel services

98341000 - Accommodation services

Notice Value(s)

Tender Value
£2,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Mar 20214 years ago
Submission Deadline
19 Apr 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jun 2021 - 31 May 2024 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SUNDERLAND
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SUNDERLAND
Postcode
SR1 3SD
Post Town
Sunderland
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC44 Sunderland
Delivery Location
TLC North East (England)
Local Authority
Sunderland
Electoral Ward
Millfield
Westminster Constituency
Sunderland Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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