Award

MRC Emergency Care Provision

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 2 releases in its history.

Award

01 Feb 2017 at 15:55

Award Notice
Tender

18 Nov 2016 at 20:17

Tender Notice
Summary of the contracting process

The UK Shared Business Services Limited is seeking tender submissions for the "MRC Emergency Care Provision" contract in the services sector, specifically focused on children's holiday-camp and social work services. The tender, which has been awarded to My Family Care, underwent its initial phase with a closing date for bids on 7 November 2016. The contract period commenced on 17 November 2016 and will run until 16 November 2019, with a total estimated value of £130,000. Interested parties were required to register via the CCS eSourcing Suite to express their interest.

This contract presents significant growth opportunities for businesses specialising in emergency childcare and adult care services, including those providing nannies, nursery, and elder care. Companies with comprehensive networks of reliable care providers across the UK would be particularly well-suited to compete, as the service demands flexibility and quick response times due to its emergency nature. Additionally, small and medium-sized enterprises (SMEs) may find this tender appealing, given its suitability criteria.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

MRC Emergency Care Provision

Notice Description

CLOSING TIME FOR BIDS IS 07/11/2016 11:00 HOURS. DO NOT APPLY DIRECTLY TO THE BUYER. To express your interest in this opportunity email ExpressionOfInterest@crowncommercial.gov.uk. An emergency care benefit has been in place at the MRC since November 2014. During this time uptake has increased as the scheme has become established and employees are more at ease with using the provision. The aim of the benefit is to allow employees to attend their workplace when they would have otherwise had to take time off when their normal care provision has broken down (for example, childminder is ill). This means that the provider must be able to quickly look at an employee's request and provide them with options. Ultimately the employee will decide whether the options available to them are suitable. Due to the dispersed nature of the organisation the provider must have a good network of care options across the country that are reliable. The MRC would seek to provide 6 'sessions' of care provision in the first year but would like the flexibility to increase/decrease this as appropriate for the following year (to be agreed 3 months in advance). This recognises that what defines a 'session' will depend on the type of care that has been requested by the employee and that the time spent at a nursery might be different to that of a child-minder. The spend related to this contract will depend upon the amount of sessions required per employee. MRC does not guarantee any employee usage of this contract . The provider must be flexible, recognising that many instances of contact from employees will be in emergency situations when their normal care arrangements have broken down and will therefore need a quick turnaround and response. Ability for employees to put forward their own care providers to be assessed and brought on board by the emergency provider. Detailed data gathering practices for those who employees register to ensure accurate information is gathered in one place and then provided securely to the care provider when required. Employees must be able to contact the provider to seek assistance and make emergency care arrangements outside of the standard working week (Monday - Friday; 9-5). This must be at a minimum of between 7:30am - 7:00 pm The online profile should show employees how many sessions they have used and how many they have remaining. Employees should have the option of paying personally for the benefit once the MRC entitlement has been exhausted ( this will require the use of secure payment systems). At a minimum the service must provide: Emergency childcare (under 16), including: Nannies, Nursery, child-minders, School Holiday Cover, School holiday clubs, Adult care/ Elder care. All childcare and adult care providers used by the supplier will be appropriately regulated, licensed, reference checked and accredited. All care agencies will be vetted by the Care Quality commission and/or the equivalent bodies in Scotland and Wales Additional information: How to Apply: As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS can use the CCS eSourcing Suite for future procurements. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk. Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered Bidder; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk : Telephone: 0345 010 3503 Training documents to support Bidders utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5f3bbe09-adca-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/74e22afa-7664-431f-af27-917ff5090503
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Not applicable
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

85 - Health and social work services

CPV Codes

55243000 - Children's holiday-camp services

85312000 - Social work services without accommodation

Notice Value(s)

Tender Value
£130,000 £100K-£500K
Lots Value
Not specified
Awards Value
£130,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
1 Feb 20179 years ago
Submission Deadline
7 Nov 2016Expired
Future Notice Date
Not specified
Award Date
16 Nov 20169 years ago
Contract Period
17 Nov 2016 - 16 Nov 2019 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Supplier Information

Number of Suppliers
1
Supplier Name

MY FAMILY CARE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-5f3bbe09-adca-11e6-9901-0019b9f3037b-2017-02-01T15:55:54Z",
    "date": "2017-02-01T15:55:54Z",
    "ocid": "ocds-b5fd17-5f3bbe09-adca-11e6-9901-0019b9f3037b",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "PS16245/2",
        "title": "MRC Emergency Care Provision",
        "description": "CLOSING TIME FOR BIDS IS 07/11/2016 11:00 HOURS. DO NOT APPLY DIRECTLY TO THE BUYER. To express your interest in this opportunity email ExpressionOfInterest@crowncommercial.gov.uk. An emergency care benefit has been in place at the MRC since November 2014. During this time uptake has increased as the scheme has become established and employees are more at ease with using the provision. The aim of the benefit is to allow employees to attend their workplace when they would have otherwise had to take time off when their normal care provision has broken down (for example, childminder is ill). This means that the provider must be able to quickly look at an employee's request and provide them with options. Ultimately the employee will decide whether the options available to them are suitable. Due to the dispersed nature of the organisation the provider must have a good network of care options across the country that are reliable. The MRC would seek to provide 6 'sessions' of care provision in the first year but would like the flexibility to increase/decrease this as appropriate for the following year (to be agreed 3 months in advance). This recognises that what defines a 'session' will depend on the type of care that has been requested by the employee and that the time spent at a nursery might be different to that of a child-minder. The spend related to this contract will depend upon the amount of sessions required per employee. MRC does not guarantee any employee usage of this contract . The provider must be flexible, recognising that many instances of contact from employees will be in emergency situations when their normal care arrangements have broken down and will therefore need a quick turnaround and response. Ability for employees to put forward their own care providers to be assessed and brought on board by the emergency provider. Detailed data gathering practices for those who employees register to ensure accurate information is gathered in one place and then provided securely to the care provider when required. Employees must be able to contact the provider to seek assistance and make emergency care arrangements outside of the standard working week (Monday - Friday; 9-5). This must be at a minimum of between 7:30am - 7:00 pm The online profile should show employees how many sessions they have used and how many they have remaining. Employees should have the option of paying personally for the benefit once the MRC entitlement has been exhausted ( this will require the use of secure payment systems). At a minimum the service must provide: Emergency childcare (under 16), including: Nannies, Nursery, child-minders, School Holiday Cover, School holiday clubs, Adult care/ Elder care. All childcare and adult care providers used by the supplier will be appropriately regulated, licensed, reference checked and accredited. All care agencies will be vetted by the Care Quality commission and/or the equivalent bodies in Scotland and Wales Additional information: How to Apply: As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS can use the CCS eSourcing Suite for future procurements. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk. Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered Bidder; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk : Telephone: 0345 010 3503 Training documents to support Bidders utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section.",
        "datePublished": "2016-10-27T13:15:22+01:00",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "55243000",
            "description": "Children's holiday-camp services"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "85312000",
                "description": "Social work services without accommodation"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 110000,
            "currency": "GBP"
        },
        "value": {
            "amount": 130000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Not applicable",
        "tenderPeriod": {
            "endDate": "2016-11-07T23:59:59Z"
        },
        "contractPeriod": {
            "startDate": "2016-11-17T00:00:00Z",
            "endDate": "2019-11-16T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/7baade0a-bac0-48ba-999b-cea106eb00c5",
                "datePublished": "2016-10-27T13:15:22+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
                "description": "Bidder logging into Emptoris for the first time",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/955fc77b-80b2-404a-ad42-50a4ef011fab",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "3",
                "documentType": "application/pdf",
                "description": "PS16245 Invitation to Quote Questions",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/4a414fdb-7bbf-47d9-b836-c78d9d7156b1",
                "format": "application/pdf"
            },
            {
                "id": "4",
                "documentType": "application/pdf",
                "description": "PS16245 Invitation to Quote",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/0b9ee9e3-adcb-424b-b1dc-e90df4e1f80a",
                "format": "application/pdf"
            },
            {
                "id": "5",
                "documentType": "application/pdf",
                "description": "AW5.2 Price Schedule",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/3d53322b-c5cb-46e2-a194-73100baaf55e",
                "format": "application/pdf"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/dXGP288m",
            "name": "UK SHARED BUSINESS SERVICES LIMITED",
            "identifier": {
                "legalName": "UK SHARED BUSINESS SERVICES LIMITED",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/dXGP288m"
            },
            "address": {
                "streetAddress": "North Star House, North Star Avenue",
                "locality": "Swindon",
                "postalCode": "SN2 1FF",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "professionalservices@uksbs.co.uk",
                "name": "PS16245 - MRC Emergency Care Provision"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-46235",
            "name": "My Family Care",
            "identifier": {
                "legalName": "My Family Care"
            },
            "address": {
                "streetAddress": "Bedford Road Fulham Green 69-79 Fulham High Street London SW6 3JW"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/dXGP288m",
        "name": "UK SHARED BUSINESS SERVICES LIMITED"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-5f3bbe09-adca-11e6-9901-0019b9f3037b-1",
            "status": "active",
            "date": "2016-11-16T00:00:00Z",
            "datePublished": "2017-02-01T15:55:54Z",
            "value": {
                "amount": 130000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-46235",
                    "name": "My Family Care"
                }
            ],
            "contractPeriod": {
                "startDate": "2016-11-17T00:00:00Z",
                "endDate": "2019-11-16T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/74e22afa-7664-431f-af27-917ff5090503",
                    "datePublished": "2017-02-01T15:55:54Z",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
                    "description": "Bidder logging into Emptoris for the first time",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/cbe474bf-f1c0-43a6-9ce7-4783083cb3fb",
                    "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
                },
                {
                    "id": "3",
                    "documentType": "application/pdf",
                    "description": "PS16245 Invitation to Quote Questions",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/780a0df4-61f5-40cc-9168-6382db3501f7",
                    "format": "application/pdf"
                },
                {
                    "id": "4",
                    "documentType": "application/pdf",
                    "description": "PS16245 Invitation to Quote",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/a1f09d7c-3e18-432f-9566-e073fb080ab3",
                    "format": "application/pdf"
                },
                {
                    "id": "5",
                    "documentType": "application/pdf",
                    "description": "AW5.2 Price Schedule",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/74bf916b-4242-4540-91ae-c98055c4074a",
                    "format": "application/pdf"
                }
            ]
        }
    ]
}