Tender

The Provision of a Timetabling and Room Booking System

BIRMINGHAM CITY UNIVERSITY

This public procurement record has 1 release in its history.

Tender

22 Oct 2018 at 15:31

Tender Notice
Summary of the contracting process

Birmingham City University is seeking tenders for "The Provision of a Timetabling and Room Booking System," aimed at enhancing the management of teaching spaces and improving the overall experience for students and staff. This procurement falls under the category of software packages and information systems, specifically designed for services. The tender is in the planning stage, with submissions due by noon on Tuesday, 20th November 2018. The contract is set to commence in January 2019, initially lasting for three years, with a potential extension of up to two additional years, depending on performance. The total estimated value of this contract is £450,000 and it is being processed through an open procurement method, open to all suppliers above the specified threshold.

This tender represents an excellent opportunity for businesses specialising in cloud-based software solutions, particularly those with expertise in timetabling, resource management, and academic scheduling systems. Companies that can provide innovative technology that enhances user experience and data management will find this opportunity appealing. By successfully bidding for this tender, businesses can not only secure a contract with a prominent educational institution but also establish a long-term partnership that may lead to further opportunities in the education sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

The Provision of a Timetabling and Room Booking System

Notice Description

Birmingham City University requires a cloud based Timetabling and Room Booking system that will support the institution to improve value for money in the use of general and specialist teaching space with improved student and staff experience through improved timetabling systems and processes, which can deliver yearlong-zoned timetables. The system which should be cloud based must have the following capabilities and functions: Scheduling Curriculum Delivery Management Exam Scheduling Publication Reporting Room Booking Data entry/collection Asset management The contract will commence in January 2019 and will be for a period of 3 years with the option to extend for a maximum period of 1+1 years, subject to satisfactory performance. If you are interested in tendering for this opportunity please click on the following link to access the University's tender Portal: https://in-tendhost.co.uk/bcu/ and submit your details to register as a bidder. We will send you a log on and password so you can download the Invitation to Tender ('ITT'). If you are unable to register with in-tend please email us at procurement.tenders@bcu.ac.uk. The tender must be returned by noon on Tuesday 20th November 2018 using the Intend Portal. For more information please contact, Stephanie Prutton or Richard Osborne by email at Stephanie.Prutton@bcu.ac.uk or Richard.Osborne@bcu.ac.uk Additional information: This advert relates to OJEU Reference: 2018/S 204-465492

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5fb43f13-057c-4ff8-870f-1d7413824cff
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/aa799af8-db7d-4bfd-95c4-6c00eef135ef
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£450,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Oct 20187 years ago
Submission Deadline
20 Nov 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Jan 2019 - 31 Dec 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BIRMINGHAM CITY UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B42 2SU
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Perry Barr
Westminster Constituency
Birmingham Perry Barr

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-5fb43f13-057c-4ff8-870f-1d7413824cff-2018-10-22T16:31:48+01:00",
    "date": "2018-10-22T16:31:48+01:00",
    "ocid": "ocds-b5fd17-5fb43f13-057c-4ff8-870f-1d7413824cff",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "IT043",
        "title": "The Provision of a Timetabling and Room Booking System",
        "description": "Birmingham City University requires a cloud based Timetabling and Room Booking system that will support the institution to improve value for money in the use of general and specialist teaching space with improved student and staff experience through improved timetabling systems and processes, which can deliver yearlong-zoned timetables. The system which should be cloud based must have the following capabilities and functions: Scheduling Curriculum Delivery Management Exam Scheduling Publication Reporting Room Booking Data entry/collection Asset management The contract will commence in January 2019 and will be for a period of 3 years with the option to extend for a maximum period of 1+1 years, subject to satisfactory performance. If you are interested in tendering for this opportunity please click on the following link to access the University's tender Portal: https://in-tendhost.co.uk/bcu/ and submit your details to register as a bidder. We will send you a log on and password so you can download the Invitation to Tender ('ITT'). If you are unable to register with in-tend please email us at procurement.tenders@bcu.ac.uk. The tender must be returned by noon on Tuesday 20th November 2018 using the Intend Portal. For more information please contact, Stephanie Prutton or Richard Osborne by email at Stephanie.Prutton@bcu.ac.uk or Richard.Osborne@bcu.ac.uk Additional information: This advert relates to OJEU Reference: 2018/S 204-465492",
        "datePublished": "2018-10-22T16:31:48+01:00",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "West Midlands",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 450000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2018-11-20T23:59:59Z"
        },
        "contractPeriod": {
            "startDate": "2019-01-31T00:00:00Z",
            "endDate": "2024-12-31T23:59:59Z"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/aa799af8-db7d-4bfd-95c4-6c00eef135ef",
                "datePublished": "2018-10-22T16:31:48+01:00",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/JGFE65fg",
            "name": "BIRMINGHAM CITY UNIVERSITY",
            "identifier": {
                "legalName": "BIRMINGHAM CITY UNIVERSITY",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/JGFE65fg"
            },
            "address": {
                "streetAddress": "Baker Building B826,City North Campus, Perry Barr",
                "locality": "BIRMINGHAM",
                "postalCode": "B422SU",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Mohammed Yahiah",
                "email": "mohammed.yahiah@bcu.ac.uk",
                "telephone": "0121 331 5714"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/JGFE65fg",
        "name": "BIRMINGHAM CITY UNIVERSITY"
    }
}