Tender

WBF RFQ Winchester Lights Festival 2022

WINCHESTER CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

08 Nov 2021 at 10:57

Tender Notice
Summary of the contracting process

The Winchester City Council is currently conducting a tender process for the "WBF RFQ Winchester Lights Festival 2022," which falls under the category of electrical machinery and lighting. This initiative aims to manage, design, supply, and install an outdoor lighting festival in Winchester, scheduled for February 2022. The tender period for submitting quotations ends at noon on 3rd December 2021, with the contract expected to commence on 13th December 2021 and conclude by 31st March 2022. Interested suppliers should direct any queries regarding the tender to Susan Robbins via email.

This tender presents a valuable opportunity for businesses engaged in lighting design, event management, and installation services. Companies that can offer creative and technical solutions for outdoor lighting, particularly those experienced in managing large-scale events or possessing innovative design capabilities, would be well-suited to compete. The focus on establishing a family-friendly atmosphere and participatory elements in the festival further broadens the scope for businesses within the recreational and cultural services sector.

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Notice Information

Notice Title

WBF RFQ Winchester Lights Festival 2022

Notice Description

Winchester City Council is seeking to appoint a professional consultancy / contractor for the management, design, supply and installation of an outdoor lighting festival in Winchester city in February 2022. This Festival will be a first for the city and will act as a learning opportunity to build it into an annual event with increased participation, reach and draw. The aim is to have a multi centred and faceted Festival that still creates the sense of a coherent and joined up experience. One or two anchor installations at key locations north and south of the city, linked by smaller elements, lit routes or buildings across the city. We are keen to see elements that have a participatory element and/or stimulate audience interaction. The light displays must be designed to appeal to a wide audience demographic and be family friendly. A single overall management contract is sought that will encompass the design, procurement, installation, operational and removal of the Festival lighting. For example the service is required to: * Provide an overall design concept for the Festival * Contract with and manage individual suppliers and contractors * Devise a programme for installation, operational and removal of the Festival lighting * Obtain approval via the council's Safety Advisory Group (SAG), including submission of event plans and necessary risk assessments. For a copy of the Request for Quote documents email: srobbins@winchester.gov.uk Suppliers should raise any clarification questions about this quote, to the above email address by 09:00 Friday 26th November 2021. If the Council considers a query may have a material effect on quotation responses, all suppliers will be notified without delay via email. Submission of Quotations All quotation response documents must be returned to the contact email address above by no later than noon Friday 3rd December 2021. Bids received after this time will only be accepted in exceptional circumstances.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-609bef39-02d3-4dc2-a104-757c27135538
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ffb8482d-ef60-4619-9ae1-c689b403086b
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

32 - Radio, television, communication, telecommunication and related equipment

92 - Recreational, cultural and sporting services

CPV Codes

31000000 - Electrical machinery, apparatus, equipment and consumables; lighting

32000000 - Radio, television, communication, telecommunication and related equipment

92000000 - Recreational, cultural and sporting services

Notice Value(s)

Tender Value
£40,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Nov 20214 years ago
Submission Deadline
3 Dec 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
13 Dec 2021 - 31 Mar 2022 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WINCHESTER CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WINCHESTER
Postcode
SO23 9LJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
Not specified
Local Authority
Winchester
Electoral Ward
St Michael
Westminster Constituency
Winchester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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