Planning

Enterprise Management System

WEST YORKSHIRE COMBINED AUTHORITY

This public procurement record has 1 release in its history.

Planning

29 May 2019 at 08:41

Planned Procurement Notice
Summary of the contracting process

The West Yorkshire Combined Authority is planning to issue a tender for an Enterprise Management System aimed at replacing the existing Finance and HR/Payroll systems. This procurement falls under the industry category of Software Package and Information Systems, with a proposed budget ranging from £90,000 to £100,000. The contract period is set to commence on 1st October 2019 and conclude by 30th September 2022. Interested organisations must submit an expression of interest by 21st June 2019, and further notices related to this procurement will be communicated through the authority's E-Procurement system, In-Tend.

This tender presents a significant opportunity for businesses specialising in software development and implementation, particularly those with experience in finance and human resources systems. Companies that can showcase innovative solutions adaptable to the needs of a combined authority, especially smaller and medium-sized enterprises (SMEs), are encouraged to express their interest. The project aims for a best-in-class system, and suppliers with the capability to provide ongoing support and address evolving requirements will be well-positioned to compete successfully.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Enterprise Management System

Notice Description

The West Yorkshire Combined Authority are potentially looking to issue a tender in the near future for replacement Finance and HR/Payroll systems either separately or as a combined system to provide further functionality to the internal business and to support its expanded remit and functions. The current software packages have been in situ that currently support the core business were designed to meet the requirements of the previous Passenger Transport Executive (PTE), rather than the now recently formed Combined Authority. The Authority aim to deliver a best in class system to specific departments within the Combined Authority. The system will require ongoing support throughout its life and needs to have the ability to adapt to environmental changes, such as possible devolution. At this time the current tender output date and route is unknown but organisations who would like to express an interest in this opportunity should email procurement@westyorks-ca.gov.uk with the title 'EOI - Ref CA0798' by 21-06-2019 outlining the following: Company name, introduction, contact details, confirmation and details of any frameworks you are associated to relating to this requirement, company website and a link to a demo website and products available, specifically highlighting the suitability of these products to offer a replacement of either a Finance or HR/Payroll system, or both. Please find attached current approx. statistics regarding the size of organisation the Combined Authority are relating to the size of solution the Authority require. It is the intention of the Combined Authority to contact all organisations who have expressed an interest, explaining our intent, in the near future of the initial expression of interest deadline. It is envisaged that the procurement process will be run through the Combined Authority's E-Procurement system 'In-Tend'. The Authority will utilise this system to issue the tender once it becomes available. In the meantime we encourage you to register to ensure smooth access and progression once the tender is live. To register, please click the following link and then click the 'Register' button - https://in-tendhost.co.uk/westyorkshireca/aspx/Home .

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-62ea278f-d9d7-4778-a197-c3836b593de9
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/efc6391f-72e9-431d-8071-f0e471c9192d
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Other - Route is to be confirmed after this initial engagement piece.
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 May 20196 years ago
Submission Deadline
Not specified
Future Notice Date
28 May 2019Expired
Award Date
Not specified
Contract Period
30 Sep 2019 - 30 Sep 2022 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST YORKSHIRE COMBINED AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS1 2DE
Post Town
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-62ea278f-d9d7-4778-a197-c3836b593de9-2019-05-29T09:41:22+01:00",
    "date": "2019-05-29T09:41:22+01:00",
    "ocid": "ocds-b5fd17-62ea278f-d9d7-4778-a197-c3836b593de9",
    "language": "en",
    "initiationType": "tender",
    "planning": {
        "budget": {
            "budgetBreakdown": [
                {
                    "id": "1",
                    "period": {
                        "startDate": "2018-04-01T00:00:00+01:00",
                        "endDate": "2019-03-31T23:59:59+01:00"
                    },
                    "description": "2018/2019",
                    "amount": {
                        "amount": 30000,
                        "currency": "GBP"
                    }
                }
            ]
        },
        "documents": [
            {
                "id": "1",
                "documentType": "plannedProcurementNotice",
                "description": "Future opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/efc6391f-72e9-431d-8071-f0e471c9192d",
                "datePublished": "2019-05-29T09:41:22+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Previous ERP system statistics",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/fdb06fc9-aa30-484f-b521-15caec17f7ac",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            }
        ]
    },
    "tender": {
        "id": "CA0798",
        "title": "Enterprise Management System",
        "description": "The West Yorkshire Combined Authority are potentially looking to issue a tender in the near future for replacement Finance and HR/Payroll systems either separately or as a combined system to provide further functionality to the internal business and to support its expanded remit and functions. The current software packages have been in situ that currently support the core business were designed to meet the requirements of the previous Passenger Transport Executive (PTE), rather than the now recently formed Combined Authority. The Authority aim to deliver a best in class system to specific departments within the Combined Authority. The system will require ongoing support throughout its life and needs to have the ability to adapt to environmental changes, such as possible devolution. At this time the current tender output date and route is unknown but organisations who would like to express an interest in this opportunity should email procurement@westyorks-ca.gov.uk with the title 'EOI - Ref CA0798' by 21-06-2019 outlining the following: Company name, introduction, contact details, confirmation and details of any frameworks you are associated to relating to this requirement, company website and a link to a demo website and products available, specifically highlighting the suitability of these products to offer a replacement of either a Finance or HR/Payroll system, or both. Please find attached current approx. statistics regarding the size of organisation the Combined Authority are relating to the size of solution the Authority require. It is the intention of the Combined Authority to contact all organisations who have expressed an interest, explaining our intent, in the near future of the initial expression of interest deadline. It is envisaged that the procurement process will be run through the Combined Authority's E-Procurement system 'In-Tend'. The Authority will utilise this system to issue the tender once it becomes available. In the meantime we encourage you to register to ensure smooth access and progression once the tender is live. To register, please click the following link and then click the 'Register' button - https://in-tendhost.co.uk/westyorkshireca/aspx/Home .",
        "status": "planned",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "Yorkshire and the Humber",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 90000,
            "currency": "GBP"
        },
        "value": {
            "amount": 100000,
            "currency": "GBP"
        },
        "procurementMethodDetails": "Other - Route is to be confirmed after this initial engagement piece.",
        "communication": {
            "futureNoticeDate": "2019-05-29T00:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2019-10-01T00:00:00+01:00",
            "endDate": "2022-09-30T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        }
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/axN79Bfk",
            "name": "WEST YORKSHIRE COMBINED AUTHORITY",
            "identifier": {
                "legalName": "WEST YORKSHIRE COMBINED AUTHORITY",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/axN79Bfk"
            },
            "address": {
                "streetAddress": "40-50 WELLINGTON STREET",
                "locality": "LEEDS",
                "postalCode": "LS12DE",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Wayne Robinson",
                "email": "wayne.robinson@westyorks-ca.gov.uk",
                "telephone": "0113 2517236 ext 236"
            },
            "details": {
                "url": "https://www.westyorks-ca.gov.uk/"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/axN79Bfk",
        "name": "WEST YORKSHIRE COMBINED AUTHORITY"
    }
}