Planning

PRE-MARKET ENGAGEMENT - PROPERTY MANAGEMENT AGENCY (PMA) CONTRACT

LONDON BOROUGH OF HOUNSLOW

This public procurement record has 2 releases in its history.

Planning

01 Aug 2023 at 09:41

Market Engagement Notice
Planning

31 Jul 2023 at 15:37

Market Engagement Notice
Summary of the contracting process

The London Borough of Hounslow is seeking a Property Management Agency (PMA) Contract through a pre-market engagement process. The contract involves managing the Council's landlord/tenant agreements for various properties, including shops, community groups, and leisure centers. The engagement end date is set for August 9, 2023. The contract value is approximately £1,000. This opportunity is in the planning stage with a focus on real estate services in the United Kingdom.

This tender from the London Borough of Hounslow presents a business growth opportunity for property management agencies specialised in handling a diverse portfolio of properties. The contract entails rent collection, lease management, tenant checks, financial evaluations, and more. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are well-suited to compete for this contract. Interested businesses should be prepared to provide comprehensive property management services to support the Council's extensive property portfolio.

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Notice Information

Notice Title

PRE-MARKET ENGAGEMENT - PROPERTY MANAGEMENT AGENCY (PMA) CONTRACT

Notice Description

PROPERTY MANAGEMENT AGENCY (PMA) CONTRACT - PRE MARKET ENGAGEMENT The Property Management Agent manages the Council's landlord / tenant agreements in respect of various shops, community groups, football clubs, telecoms (e.g., mobile phone masts), Scout group premises, etc. The overall rental value of our portfolio is circa PS6.07m (see Appendix B). The contract is split into two parts - * Investment portfolio - high income generation shops and markets. * Non-Investment portfolio - Community centres, community halls, public halls, Leisure Centres, Scout huts, etc. In addition, there are over 95 commercial shops under the HRA which are managed by corporate Property under the current contract on behalf of Housing. There is a different management approach between these two strands of the contract, although they were let as one contract following the last procurement exercise this was mainly due to historical reasons. Part of the pre-market engagement will test the market's view as to how appropriate this is as a model for 2024 and beyond. The portfolio to be managed under the PMA Contract consists of circa 1,000 agreements. Circa 300 of these are considered to be 'Non-Active' i.e. do not require day to day estate management but do require administrative supervision. The nature of these agreements includes easements, garden licences, access licences, rights of way, wayleaves and lease-ins. The remaining circa 700 agreements are deemed as 'Active' and require full day to day estate and lease event management. These agreements fall into the categories of sub-stations, children centres, community centres, shops, industrial units, telecoms, licencing (including grazing) and leisure properties i.e. sports centres. As part of these circa 700 commercial units there are circa 90 agreements to be managed which form the Western International Market. LBH has a Corporate Property Team, but it needs a PMA contract to provide support due to the size of the LBH portfolio. The scope of the PMA Contract will include - * Rent collection * Rent increases as per the lease * Terminating leases when appropriate on our behalf * Ensuring leases are in place * Ensuring premises are occupied * Carrying out due diligence checks * Checking that occupancies are in accordance with the terms of the lease licence * Management of debts. * Perform basic move-in checks such as electricity / gas / water readings etc and noting the general condition of the premises. * Advice regarding the valuation * Carry out finance checks and background checks on the tenants. * Finding tenants * Producing a written report for LBH with details of the checks carried out and making a recommendation regarding the suitability of the tenant. The above list is not exhaustive; a draft specification can be found at appendix C.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-62f96666-853a-453a-88e7-d475d1cfc42e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/201bf722-8b65-4f4b-abe5-8619188f1a9d
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

CPV Codes

70000000 - Real estate services

Notice Value(s)

Tender Value
£1,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Aug 20232 years ago
Submission Deadline
Not specified
Future Notice Date
9 Aug 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF HOUNSLOW
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HOUNSLOW
Postcode
TW3 3EB
Post Town
Twickenham
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI75 Hounslow and Richmond upon Thames
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Hounslow
Electoral Ward
Hounslow West
Westminster Constituency
Feltham and Heston

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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