Tender

UY PROC 1134 Preliminary Market Consultation HR Transformation Technical Implementation Partner

UNIVERSITY OF YORK

This public procurement record has 1 release in its history.

Tender

04 Sep 2024 at 16:41

Tender Notice
Summary of the contracting process

The University of York is initiating a procurement process titled "UY PROC 1134 Preliminary Market Consultation HR Transformation Technical Implementation Partner" aimed at transforming its HR and Payroll systems. The industry category for this tender is software programming and consultancy services, specifically focusing on financial analysis, accounting, and HR software packages. The procurement stage is currently in the tender phase, with a tender period ending on 24th September 2024. The project involves an open procedure and is located within Yorkshire and the Humber. The contract period is set to commence on 2nd December 2024 and end by 1st December 2039. Interested parties are invited to engage through the e-sender platform In-Tend.

This tender presents a robust opportunity for businesses specialising in HR transformation, cloud-based HR and Payroll solutions, and associated infrastructure and integration services. Suitable candidates include small and medium-sized enterprises (SMEs) with expertise in software implementation and configuration. By participating in this tender, businesses can potentially secure a long-term contract with a prestigious educational institution. The University’s emphasis on engaging with the market during the preliminary stages offers vendors the chance to influence project specifications and establish themselves as key partners in this transformation journey.

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Notice Information

Notice Title

UY PROC 1134 Preliminary Market Consultation HR Transformation Technical Implementation Partner

Notice Description

FTS reference 2024/S 000-028324 The University of York is seeking to undertake a change programme to define and deliver a new HR operating model with anticipated changes to people, process and technology. A core element of this transformation will be the implementation of a new cloud based HR and Payroll solution and supporting infrastructure and integration capabilities. The University anticipates partnering with a third party to act as our Technical Implementation Partner (TIP) to identify, design and configure the HR application and infrastructure solution(s), establish the solution, integration, data and reporting architectures and support data migration, testing, go-live and cutover. We expect to run a single procurement exercise for a Technical Implementation Partner who will have sole ownership of the solution(s) and accountability for delivering the requirements. The University invites potential TIPs to respond to our current transformation outcomes and requirements, informing our planning and business case assumptions. The University has not yet decided whether to access an existing framework or instigate a separate procurement; at this stage, the University wishes to understand the solution market, timelines, expected cost ranges and optimal routes to procurement in order to help finalise its detailed business case and requirements prior to commencing a competitive procurement process. Preliminary Market Engagement (PME) allows the University to engage with a market. PME is designed to encourage the commercial and voluntary sectors to engage with the development process before a procurement is released. This is the market's opportunity to express its views, outline market developments and generally influence how solutions to the University's needs might be met. There is nothing for the University to evaluate/or select in this activity. PME is not a call for competition. Following PME, the University may conclude that procurement is not the best solution to meet a particular strategy outcome. The University may conclude that it would be better to do something entirely different to the intent within this PME. It is essential that any organisation participating in the PME understands that a procurement opportunity is not guaranteed. It is therefore essential that organisations understand that this activity is not part of a procurement exercise and involvement in the PME does not affect an organisation's positioning either positively or negatively should a procurement opportunity arise subsequently. The University will release a PME to: a) Share information to inform the market of a potential, impending procurement, such that they might make preparations for the tender if/when it is released b) Gather information to develop the University's strategy or c) Do both We therefore recommend that if there is no intent to engage in the PME, it is better to sustain interest in activity on In-Ten... Additional information: All communication to be undertaken through our e-sender In-tend https://in-tendhost.co.uk/york/aspx/Home Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6330011b-7228-4626-a989-79dd50aad829
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d3798c39-f2d5-4708-82e7-09b8c3eb9ac2
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48440000 - Financial analysis and accounting software package

48450000 - Time accounting or human resources software package

72200000 - Software programming and consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20241 years ago
Submission Deadline
24 Sep 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Dec 2024 - 1 Dec 2039 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF YORK
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTH YORKSHIRE
Postcode
YO10 5DD
Post Town
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE21 York
Delivery Location
TLE Yorkshire and The Humber
Local Authority
York
Electoral Ward
Hull Road
Westminster Constituency
York Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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