Tender

Invitation to Tender for Telephone Kiosk Security

RIPON CITY COUNCIL

This public procurement record has 3 releases in its history.

TenderAmendment

14 Feb 2025 at 08:44

Tender Notice
TenderAmendment

14 Feb 2025 at 08:43

Tender Notice
Tender

12 Feb 2025 at 12:00

Tender Notice
Summary of the contracting process

Ripon City Council is inviting tenders for the security of their recently adopted Red K6 Series telephone kiosks located in Ripon, England, with the industry focus on electronic security locks. The project is currently in the tender stage and aims to restore the historic telephone kiosks by fitting them with smart locking mechanisms. Interested businesses must submit their proposals by 17:00 GMT on 18 March 2025, with the contract period commencing on 1 April 2025 and concluding on 31 December 2025. This tender is conducted through a single tender action method, and seeks a reputable company capable of providing certified parts and ensuring compliance with the Grade II listing requirements.

This tender offers a significant opportunity for businesses, especially SMEs and VCSEs, to showcase their expertise in security solutions and historic restoration. Companies specialising in electronic security systems, smart locks, and compliance with heritage building regulations would be well-suited to compete. Successful bidders will demonstrate their ability to provide cost-effective solutions, detailed implementation plans, and previous experience with similar projects. By securing this contract, businesses can enhance their portfolio and visibility in the public sector, fostering future growth and partnerships. Bidders are to email their submissions, including detailed costings and relevant organisational information, to Ripon City Council's Chief Officer.

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Notice Information

Notice Title

Invitation to Tender for Telephone Kiosk Security

Notice Description

1. Background Ripon City Council in September 2024 became the owner of three of the four Red K6 Series telephone kiosks from BT as part of the adopt a kiosk scheme. The telephone equipment has been removed from the kiosks, leaving them empty at this present time. The telephone kiosks appear structurally sound and Ripon city council have resolved to restore these to allow them to be used for the benefit of the community, in partnership with other community organisations. All the telephone kiosks are registered with Historic England and have a Grade II listing, therefore it will be vital that any restoration is complete using compliant materials and ensuring it does not erode their special interest. 2. Our requirements Secure Telephone Kiosks (Locking Mechanism) The initial phase of the restoration is undertaking necessary security work to protect the kiosks against vandalism or further damage. We will require each kiosk to be fitted with a smart / electronic Lock. The mechanism should be able to be programmed and/or activated remotely to secure each telephone kiosk independently at different times of the day. This work will need to be carried out in coordination with the glazing company, currently also under tender. We expect the tender to include: * A review of survey to provide options to fulfil our requirements * Provision of all materials for the locking mechanism, using recognised and certified parts only * Installation and testing of all materials We are looking for a reputable and qualified company who can provide us with value for money. 3. How we would like you to respond to this Tender. We welcome tender responses from all qualified companies. We would like the process to be as easy as possible and as such, we are not using an application form. When responding to the tender, please submit written plans, which include how you intend to remove and dispose of the equipment and fencing, if applicable. Your response should detail how you will approach each of the areas outlined in our requirements and the associated costs. We also need information about your organisation, including your contact details, insurance information and references / information of 3 similar works completed for other clients. Please return the following documentation via email to admin@riponcity.gov.uk for the attention of the Chief Officer. 1. Signed Tender Response detailing your proposed works; 2. Signed Pricing Schedule/detailed cost template for the contract; 3. Signed Certificate of canvassing and non- collusive tendering (see appendix 2); 4. Organisation information including 3 references for similar works, contact details and insurance provision. The Council does not bind itself to accept the lowest bid or any quotation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6501dcb3-20aa-4c36-945d-7174e9b4fbe4
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/881e7d3c-68ee-4c0e-af86-0bea54d3177c
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Direct
Procurement Method Details
Single tender action (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

CPV Codes

44521120 - Electronic security lock

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Feb 20251 years ago
Submission Deadline
18 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2025 - 31 Dec 2025 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
RIPON CITY COUNCIL
Contact Name
Paula Benson
Contact Email
admin@riponcity.gov.uk
Contact Phone
01765604097

Buyer Location

Locality
RIPON
Postcode
HG4 1DD
Post Town
Harrogate
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
Not specified
Local Authority
North Yorkshire
Electoral Ward
Ripon Minster & Moorside
Westminster Constituency
Skipton and Ripon

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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