Tender

DEPUTYSHIP CLIENT MONEY AND CASE MANAGEMENT SYSTEM

GLOUCESTERSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Tender

26 Jul 2021 at 10:53

Tender Notice
Summary of the contracting process

The Gloucestershire County Council is currently procuring a Deputyship Client Money and Case Management System, with a focus on providing a finance/deputyship appointee service for approximately 500 vulnerable adults. The tender, classified under administrative social services, falls under an open procurement method and is currently in the Tender stage, due to close on 27 August 2021. With a contract value of £140,000, the initiative aims to update the existing system to better meet the current service demands and compliance with legal standards, establishing a relationship with a forward-thinking supplier.

This opportunity presents significant potential for growth for businesses specialising in case management IT solutions, particularly those with existing Commercial Off The Shelf (COTS) products that align with the Council's requirements. Firms that can offer future-proofed, adaptable systems with features related to financial management and legal compliance would be particularly well-suited to compete. The emphasis on collaboration and a proactive relationship with the supplier also encourages innovative proposals that can evolve with changing regulations and client needs.

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Notice Information

Notice Title

DEPUTYSHIP CLIENT MONEY AND CASE MANAGEMENT SYSTEM

Notice Description

GLOUCESTERSHIRE COUNTY COUNCIL ARE PROCURING A CLIENT MONEY AND CASE MANAGEMENT SYSTEM TO ENABLE THE COUNCIL TO DELIVER A FINANCE / DEPUTYSHIP APPOINTEE SERVICE Purpose of this procurement 1.1 The Council is looking to procure a Commercial Off The Shelf (COTS) client money and case management IT system to meet the requirements of the Council's Client Affairs team. The Client Affairs team deliver a finance deputyship / appointee service to approximately 500 vulnerable adults. The software will support the team to deliver a deputyship / appointee service and meet the requirements set out by the Office of the Public Guardian for the safeguarding of vulnerable adult's financial and property matters: https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file /504368/SD6-Deputy-standards-public-authority-deputies.pdf For the avoidance of doubt we are not procuring a development contract i.e. bidders must have an existing solution which meets our requirement at the time of bidding. We wish to complete a successful process that attracts competition in order to achieve value for money for the Council. 1.4 Among other tasks the system must enable: Court of protection legal application workflows; Bank account reconciliation; Production of statutory Office of the Public Guardian deputyship reports; Management of client financial assets including vehicles and property; Production and storage of letter templates; Case note recording; Storage and retrieval of documents; Reporting on system data; System administration including user access controls. 1.5 A full technical requirements catalogue can be found at document 6. Current Service 2.1 The Client Affairs team uses a commercial off the shelf client money and case management IT system which is currently hosted on GCC servers. New Provision 3.1 Due to increased demand for the service, changes in legislation, and technical advances made since the current case management system was procured we wish to see who can offer such a service and what functionality the market now offers. 3.2 It is important to us to have a proactive working relationship with a supplier who shares our vision and is able to deliver it. We need a contract that not only has the facility to provide the functions we require but can also be adapted in order to meet changing customer, GCC and legal requirements. We want a vendor-supplier relationship that is forward thinking and collaborative. 3.3 We need to ensure that a new case management system is fit for purpose, future proofed and provides good value for money.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-662d31cb-701c-4857-bf14-709059ff25a3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/9ef9eb40-71de-4ea1-b8ea-2fc030520fa5
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85321000 - Administrative social services

Notice Value(s)

Tender Value
£140,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Jul 20214 years ago
Submission Deadline
27 Aug 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
24 Jan 2022 - 23 Jan 2027 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GLOUCESTERSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLOUCESTER
Postcode
GL1 2TH
Post Town
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLK South West (England)
Local Authority
Gloucester
Electoral Ward
Westgate
Westminster Constituency
Gloucester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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