Planning

Prior Information Notice- Valuation Office Agency HEPA Air Purifier Requirement

VALUATION OFFICE AGENCY

This public procurement record has 1 release in its history.

Planning

07 Jan 2022 at 13:31

Planned Procurement Notice
Summary of the contracting process

The Valuation Office Agency (VOA) is initiating a tender for the procurement of HEPA Air Purification machines to enhance ventilation in their office spaces across the UK. This procurement process is currently in the planning stage. The contract period is set to commence on 10 March 2022 and conclude on 10 April 2022. Interested parties are invited to respond to a set of questions via email by 14 January 2022, which will help the VOA refine their final requirements for this procurement, conducted through an open procedure above the threshold.

This tender presents significant opportunities for businesses specialising in air purification technologies, particularly those that manufacture or lease HEPA filter systems. Businesses with capabilities in delivering equipment for large spaces or offering related services, such as servicing and maintenance, are ideally positioned to take advantage of this opportunity. SMEs and organisations that can demonstrate compliance with the technical specifications outlined by the VOA are especially encouraged to participate, as their involvement can help shape the final procurement outcome.

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Notice Information

Notice Title

Prior Information Notice- Valuation Office Agency HEPA Air Purifier Requirement

Notice Description

This Prior Information Notice is being utilised as an opportunity for the Valuation Office Agency (VOA) to alert the market to an upcoming requirement to purchase or lease HEPA Air Purification machines that can be utilised in office spaces across our Estate to increase ventilation. The VOA would also like to take this opportunity to ask the market some short questions (below) to help refine our final requirement. Technical Requirements: The VOA requires Air Purification machines for use in both open office spaces and meeting rooms. The technical requirements for these machines are listed below: Type of Filter: HEPA filters with ability to capture microbes including harmful bacteria, dust, pollen, and other harmful airborne particulates down to 0.3 mm. Filters must be H13 grade or higher certified by Internationally recognized bodies/certifications such as EN 1822 (European) or equivalent. Must be portable and plug and play type Must have multiple run speeds & be suitable for use in quiet office spaces Machines for use in open office spaces must be fitted with Ozone free Germicidal Ultraviolet lamps using ultraviolet light in the UV-C wavelength range (200nm to 280nm) to inactivate micro-organisms as well as HEPA filters. Machines for use in meeting rooms will not require UV technology but must have HEPA filters. Volumes and Locations: The VOA is seeking Air Purification machines for use in 52 meeting rooms (ranging in size from 16m2 to 62m2) across our Estate. The VOA is also seeking Air Purification machines for use in open office space, with an approximate total area of 16,000m2 across 25 locations of varying size. The VOA has Estate across the UK and machines will need to be delivered to these addresses. To help us design our final requirement, please answer the following questions: 1. Can you fulfil this requirement? 2. Please indicate whether your machines are available to lease or purchase and outline any support (servicing, warranties etc.) associated with the package. 3. Outline any maintenance requirements associated with your machines. 4.Please provide an indicative price for any models that would meet the necessary technical requirements, both for lease and purchasing. 5. Can you provide any suggestions as to alternatives to achieve the same objectives? 6. Please explain how you calculate the coverage (m2) of your machines Please submit your responses to these questions to tenders@voa.gov.uk by 14/01/2022.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6643945e-823b-487a-9271-50b0e25074b6
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/018f2271-2f01-47e5-ad8c-e477987031dd
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

33191000 - Sterilisation, disinfection and hygiene devices

39710000 - Electrical domestic appliances

39830000 - Cleaning products

42514310 - Air filters

42520000 - Ventilation equipment

42995000 - Miscellaneous cleaning machines

90731100 - Air quality management

90731300 - Air pollution protection services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Jan 20224 years ago
Submission Deadline
Not specified
Future Notice Date
11 Feb 2022Expired
Award Date
Not specified
Contract Period
10 Mar 2022 - 10 Apr 2022 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
VALUATION OFFICE AGENCY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W1D 5DA
Post Town
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
West End
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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