Tender

Multifunctional Devices, Managed Print and Content Services and Records and Information Management

CROWN COMMERCIAL SERVICE

This public procurement record has 1 release in its history.

TenderAmendment

23 Mar 2020 at 11:57

Tender Notice
Summary of the contracting process

The Crown Commercial Service is conducting a tender for the "Multifunctional Devices, Managed Print and Content Services and Records and Information Management" (RM3781 Lot 2). This procurement, classified under the office machinery and equipment category, is located in the United Kingdom and is currently at the tender stage. The tender period has recently been amended, with the framework agreement slated to expire on 26 October 2020, while the contract can extend up to five years for certain equipment. Interested suppliers should note that the open procedure applies to this procurement, with a total contract value of £260 million.

This procurement presents significant opportunities for businesses specialising in office machinery, print management solutions, and related services. Companies capable of providing multifunction printers, managed services, document management tools, and maintenance support will be well-placed to compete. Given the size of the contract and the variety of required services, this tender could be particularly advantageous for small and medium-sized enterprises (SMEs) looking to expand their portfolio in the public sector.

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Notice Information

Notice Title

Multifunctional Devices, Managed Print and Content Services and Records and Information Management

Notice Description

The scope of this Lot 2 Multifunctional Devices and Print Management Software and Services is for the provision of a catalogued range of new digital and remanufactured digital Equipment ranging from entry level, standalone, single function desktop printers (only where balanced deployment is required) through to fully networked Print Room Equipment along with the required Software options to support Contracting Authorities page output, document workflow and relevant business process requirements. Potential Providers for lot 2 shall be able to provide all of the following services and requirements: - Mono, colour and colour-capable MFDs, digital copiers, mono and colour network printers and Print Room Devices, including A0 Wide Format and 3D Devices, all with standard network interfaces. - Print Room services, including web based client job submission, electronic job ticketing, and visual costindication for Users, email job status feedback, print finishing options, online and offline, document clean up Software, further defined Service Level Agreement to reflect critical nature of Devices. - All the above Devices utilised within an Enhanced Service provision, where required, including Software options to enable process improvements and cost efficiencies such as, cloud based mobile printing, inbound mail and hybrid mail. - Software to enable product management e.g. remote diagnostics. - Push and pull printing Software. - Functionality to enable email to print and web to print. - Options, including paper storage/feed, finishing, print controller/RIP, memory, PostScript, hard disks, fax etc.Duplex is shall be provided as standard for all but the slowest Devices. - Consumables including toner staples, and Customer Replaceable Units (CRU). - Auditing Software for print management/accounting, print routing / load balancing, email notification,scanning Software with optical character recognition (OCR). - Enabling document management/archiving tools which ensure seamless integration into contracting authorities' existing document management software platforms. - Maintenance and support, including training (on and off-site). - Surveys/Print Assessments - essentially fact-finding and verification of existing Equipment/estate, networks,principal flows and page output, ideally with vendor neutral analysis and further recommendations / proposals tothe Contracting Authorities (typically provided following award of the Call Off Contract). - Finance options offering Contracting Authorities flexibility relating to the payment configuration, including lease, rental offerings, asset management, and cost per copy/page. The Lot 2 Framework Agreement will expire on 26.10.2020. The maximum Call Off Contract period is for five (5) years (60 months) for non-Print Room Equipment and seven (7) years (84 months) for Print Room Equipment. Additional information: Due to the current COVID-19 pandemic, Crown Commercial Service (CCS) believes that the first condition set out in Regulation 72(1)(c) Public Contracts Regulations 2015 has been fulfilled in respect of the Framework Agreement. Crown Commercial Service has taken the decision to extend existing framework agreements that were due for reprocurement for a period of twelve (12 months). This is to enable CCS resource to be diverted to procuring urgent requirements to deal with COVID-19 consequences and to relieve pressure on the supply chain while short staffed, to enable businesses to continue to deliver services and goods to customers. CCS intends to deliver replacement framework agreements as quickly as possible after the initial COVID-19 impact

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6664e1ab-e517-421b-8d38-5089d15c230d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/788b9871-0955-474b-ba43-e4c3274bf1df
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

50 - Repair and maintenance services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

30100000 - Office machinery, equipment and supplies except computers, printers and furniture

50310000 - Maintenance and repair of office machinery

79521000 - Photocopying services

79800000 - Printing and related services

Notice Value(s)

Tender Value
£260,000,000 £100M-£1B
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Mar 20205 years ago
Submission Deadline
5 Sep 2016Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
25 Oct 2016 - 25 Oct 2020 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CROWN COMMERCIAL SERVICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVERPOOL
Postcode
L3 9PP
Post Town
Liverpool
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD72 Liverpool
Delivery Location
Not specified
Local Authority
Liverpool
Electoral Ward
City Centre North
Westminster Constituency
Liverpool Riverside

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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