Award

Transparency Notice of ITN Issue: Provision of Services & Facilities For Exercise Rucksack Events 2016-19

MINISTRY OF DEFENCE

This public procurement record has 1 release in its history.

Award

18 Nov 2016 at 20:17

Award Notice
Summary of the contracting process

The MINISTRY OF DEFENCE is seeking services for the provision of facilities for the Exercise Rucksack Events 2016-19, aimed at sports event organisation in recreational, cultural, and sporting services. This procurement process is currently at the award stage, with the contract period set to begin on 22nd May 2015 and concluding on 21st May 2016. Key championships will occur between 20th January and 5th February 2016, and the venue must be located within 1200 km of Calais, ensuring convenient access from London and local transport links.

This tender presents significant opportunities for businesses specialising in event management, sports facility provision, and accommodation services, particularly those with experience in managing large-scale sporting events. Firms that can deliver comprehensive services—including venue provision, accommodation arrangements, and operational support for approximately 200 athletes and officials—will be particularly well-suited to compete. With a contract value of £474,125, those capable of meeting the demanding specifications set by the MINISTRY OF DEFENCE are encouraged to engage in this lucrative procurement opportunity.

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Notice Information

Notice Title

Transparency Notice of ITN Issue: Provision of Services & Facilities For Exercise Rucksack Events 2016-19

Notice Description

This notice serves to announce the issue of an Invitation to Negotiate following publication of Voluntary ex ante transparency notice 2015/S 036-061850 dated 17.02.2015. It is not to seek expressions of interest in a new opportunity. Sports-event organisation services. Recreational, cultural and sporting services. Provision of a venueand facilities for Exercise RUCKSACK, the GBR army and inter-service cross country and biathlon skichampionships for 200 athletes and 40 officials. The Authority has a requirement for a 1 year contract with options for a further 3 years for the provision of across country and biathlon championship venue with a biathlon stadium and range, which must be on mainlandEurope, no more than 1 200 km from Calais, no further than 2 hours flight time from London and have goodlocal train and bus links to the Stadium. The biathlon Stadium and Range must be an International Biathlon Union (IBU) 'A' licence facility that hostsworld cup and/or world championship biathlon events, on the IBU race calendar. The biathlon stadium and range must have a 30 lane, 50 m, electronic target, biathlon range which is available for training 3 days prior tothe 1st race and for the duration of the championships. The contractor is to provide full access to the biathlon stadium and range which must have a minimum of a 5 kmloop with floodlights, snow cannon and stockpiles of snow; with the ability to maintain the loop to FIS and IBUracing standards, if snow conditions are poor. On range emergency mountain rescue is to be provided for eachrace. The Contractor will be required to arrange and manage accommodation for 2 800 bed nights for competitors inlocal self-catering apartments within 5 km of the Race Office and 450 bed nights B&B for Authority Officials inlocal hotels within 800 m of the Race Office. A Biathlon Race Office (with telephone communications and broadband) is to be provided, central to the Venueand within 800 m of all Hotels used by Championships Officials and Visitors. The contractor is to produce a compilation of seeded race start lists and deliver a complete results service inaccordance with Army Winter Sports Association (AWSA) Race Rules. A FIS Technical Delegate, IBU Technical Delegate and Chief of Course for all Cross Country and Biathlon racesare to be provided by the contractor. They must speak fluent English. One Range Team (x 12 personnel) to manage the electronic targetry is to be provided by the contractor and anIBU Range Referee who must speak fluent English. A waxing facility, medical facility, commentary room, refreshment and store rooms is to be provided by thecontractor with outdoor (standing) and indoor (seated) prize giving for 250 personnel in a location central to theVenue. Championship dates are 20.1.-5.2.2016 with Authority Officials arriving 18.1.2016. These dates will vary +/- 5days for future option years if taken up. Additional information: ITN and Final contract documents added in line with transparency agenda commitment. Certain information has been REDACTED due to it's personal, commercially sensitive or secure nature.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-66ab4434-adc8-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/07d15095-9d2a-4bfd-a1b2-dc33d3f05733
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92000000 - Recreational, cultural and sporting services

Notice Value(s)

Tender Value
£474,125 £100K-£500K
Lots Value
Not specified
Awards Value
£144,247 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
18 Nov 20169 years ago
Submission Deadline
20 May 2015Expired
Future Notice Date
Not specified
Award Date
19 May 201510 years ago
Contract Period
21 May 2015 - 21 May 2016 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF DEFENCE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ANDOVER
Postcode
SP11 8HT
Post Town
Salisbury
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
Not specified
Local Authority
Test Valley
Electoral Ward
Andover Millway
Westminster Constituency
North West Hampshire

Supplier Information

Number of Suppliers
1
Supplier Name

GEMEINDE RUHPOLDING

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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