Award

Library Self Service and Technology Assisted Opening

BRACKNELL FOREST COUNCIL

This public procurement record has 2 releases in its history.

Award

12 Jan 2018 at 14:42

Award Notice
Tender

24 May 2017 at 10:47

Tender Notice
Summary of the contracting process

The Bracknell Forest Council is undertaking a procurement process titled "Library Self Service and Technology Assisted Opening." This initiative falls within the library automation equipment sector and is located in the South East region of the United Kingdom. Currently at the Award stage, the procurement method employed is an open procedure, with a total estimated contract value ranging from GBP 500,000 to GBP 1,000,000. The deadline for bids was 23rd June 2017, and the contract period is set to commence from 23rd October 2017 until 23rd October 2021. The project involves the installation of self-service kiosks and associated technology across nine libraries, with an initial focus on the Binfield library.

This tender presents significant opportunities for businesses specialising in library automation and technology solutions. Companies that can provide self-service kiosks, RFID technology, and security systems are particularly suited to compete. Additionally, organisations with experience in project management for installation works and those capable of delivering a comprehensive programme plan will be advantageous. Participation in this project can help businesses expand their portfolios and establish long-term partnerships with public sector clients.

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Notice Information

Notice Title

Library Self Service and Technology Assisted Opening

Notice Description

The Council is looking to procure self service kiosks with associated security gates, staff pads, handheld RFID scanners and RFID tagging of all stock in the nine libraries. The Council wishes to procure technology to enable libraries to open without staff present, termed as technology assisted opening (TAO). TAO will be installed in seven of the libraries with an option to install in the remaining two libraries if physical constraints can be overcome. Overall the tender covers the following areas as well as the requirements detailed in the specification: a) Self service kiosks that are able to handle payment by cash and debit card including contactless payment and read the Council's multi-application e+ smart card that acts as the library membership card. Note - The bidder will determine the number and type of security gates for each library based on requirements in specification and site survey. All of the existing security gates will be replaced. b) RFID tagging of all stock in the nine libraries c) Technology assisted opening (TAO) to be provided at seven libraries with an option on the two remaining libraries. TAO must be able to read the Council's multi-application e+ smart card for door entry, control lighting, self service kiosks, intruder alarms, fire alarms, monitor security events in the building via CCTV, close all external or internal doors as required and make appropriate public announcements. Note - CCTV to be replaced in all libraries where currently present Self service kiosks and TAO need to be installed and signed off by June 2018. See also Additional Text below. Additional information: Binfield library will be the first library in the programme and there will be a period of lessons learnt and sign off of the stock tagging, kiosks and TAO before install in the remaining libraries begins. In the remaining libraries, stock will be tagged and self service kiosks installed for immediate go live. TAO will be installed at the same time (except in possibly two libraries) and tested so libraries only need to close once. However it is planned not to go live with TAO until the public are use to self service kiosks, including the initial install in Binfield Library. Because of the uncertainly around Bracknell library, the install and implementation in this library will be last. However it is not expected that there will be any additional costs beyond what has been included in the tender to provide self service kiosks and TAO in the current Bracknell library building. Necessary building works will be undertaken by the Council as well as power cabling. Some of these works will occur at the same time as the install of the self service kiosks and TAO. An option for the bidder to undertake the data cabling has been included in the tender. The bidder is required to provide detailed cabling diagrams for both power and data as part of this tender. Floor plans for the nine libraries have been provided showing proposed location of self service kiosks, and the location of the counter and public PCs. Site surveys to enable the tender to be completed are by prior arrangement and should take place between 25th May to 9th June 2017. The bidder needs to provide a high level programme plan covering all libraries to achieve the proposal in the timescales detailed above .This plan needs to take into account building work such as cabling that will need to be done when the library is closed. Total Contract Value is estimated between GBP 500,000 and GBP 1,000,000 depending on options and contract length. Organisations must register their interest on the South East Business Portal in order to receive any changes or notifications issued by the Council during this tender process. The Council will not be held responsible for lack of communication to any organisation who does not register their interest.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-66dd3db1-44ab-448b-bd2c-b92b2f6de8a5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3c097806-97e0-4a6e-9a0d-d423fb7f02c2
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30238000 - Library automation equipment

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
£475,077 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
12 Jan 20188 years ago
Submission Deadline
23 Jun 2017Expired
Future Notice Date
Not specified
Award Date
12 Dec 20178 years ago
Contract Period
13 Dec 2017 - 23 Oct 2021 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRACKNELL FOREST COUNCIL
Contact Name
Derek Fitz-Gibbon
Contact Email
procurement.team@bracknell-forest.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BRACKNELL
Postcode
RG12 1AQ
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ15 Berkshire East
Delivery Location
TLJ South East (England)
Local Authority
Bracknell Forest
Electoral Ward
Town Centre & The Parks
Westminster Constituency
Bracknell

Supplier Information

Number of Suppliers
1
Supplier Name

BIBLIOTHECA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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