Award

Transparency Notice of ITN and Contract Award: Provision of Services and Facilities for Exercise Lions Challenge Events 2016-19

MINISTRY OF DEFENCE

This public procurement record has 1 release in its history.

Award

18 Nov 2016 at 20:17

Award Notice
Summary of the contracting process

The Ministry of Defence is inviting tenders for the provision of services and facilities for the British Army Alpine Ski Championships from 2016 to 2019. The procurement falls under the category of recreational, cultural, and sporting services and encompasses a contract with a value of £113,000, starting on 5 August 2015 and concluding on 4 August 2016. Key championship events are scheduled for 19 to 29 January 2016, with officials arriving on 16 January. Proposals must be submitted by 20 May 2015, and the venue must be located on mainland Europe, within 1200 km of Calais, and accessible by international transport.

This tender presents significant opportunities for businesses engaged in event management, sports facilities, and logistics services. Companies able to provide venue catering to international standards for alpine competitions would be particularly well-suited to compete. The requirement for a reserve location, championship planning, and a full results service indicates a need for comprehensive support services, potentially benefitting small and medium enterprises with expertise in sports events and logistics.

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Notice Information

Notice Title

Transparency Notice of ITN and Contract Award: Provision of Services and Facilities for Exercise Lions Challenge Events 2016-19

Notice Description

This notice serves to announce the Contract award following the transparency publication of an Invitation to Negotiate, it is not to seek expressions of interest for a new opportunity.The Authority has a requirement for a 1 year contract with options for a further 3 years for the provision of a venue, services and facilities for British Army Alpine Ski Championships hosting approximately 120 athletes, 25 officials and 100 sponsors and VIPs.The contractor will be required to provide a championship venue within a suitable location that is able to conduct Alpine competitions at Federation Internationale de Ski level, which must be on mainland Europe and no more than 1200 km from Calais, no further than 2 hours from an international airport and have good local train and bus links. The contractor must be able to accommodate Slalom, Giant Slalom, Super G and Downhill racing on FIS homologated pistes, preferably at World Cup standard (with the potential to provide Ski Cross competitions as an option to the contract). For Alpine competitions if weather conditions such as poor visibility, high winds or lack of snow prevent an event from taking place a reserve location is to be provided by the Contractor in time to deliver the event; which must be within 45 minutes driving time from the primary resort. Championship dates are 19 - 29 Jan 16 with Authority Officials arriving 16 Jan 16 and departing 30 Jan 16. Dates may vary +/- 3 days for future option years if taken up.There will be a requirement to conduct pre-championships planning and provide a full results service.A race office is required for 12 individuals with communications, broadband and storage space; a venue for an outdoor (standing) and indoor (seated) prize giving for approximately 220 personnel. There is a requirement to provide a course setter and hill team, racing equipment (timing gear and poles), gate judges and Piste support and mountain rescue for all races.At the Tender stage there will be a requirement for the Evaluation Team to visit the site to verify the evidence provided in Tender responses during the Tender Evaluation period.To be considered to be invited to tender for this requirement economic operators must submit responses to Pre-Qualification Questions as part of Expressions of Interest. Supplementary Pre-Qualification Information detailing the Pre-Qualification Questions, selection criteria and evaluation information can be obtained by email from DefComrclCC-ArmyHQ-WMTeam@mod.uk.The Pre-Qualification EOI must be submitted via e-mail to the Authority (within the time limit specified) and should include the name, postal and e-mail address, telephone and fax numbers of the Economic Operators designated point of contact. It is the responsibility of the EO to ensure that their EOI has been received with the Pre-Qualification responses. Confirmation of receipt should be sought within 2 working days of issue where an EO has not received an acknowledgement by the Authority. Additional information: ITN and Contract Award documentation added in line with the transparency agenda commitment. Certain information has been redacted due to it's personal, commercially sensitive or secure nature.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-670c48e5-adc8-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4a67b964-4208-45f6-b575-f5927946ddfd
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not applicable
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92000000 - Recreational, cultural and sporting services

Notice Value(s)

Tender Value
£113,000 £100K-£500K
Lots Value
Not specified
Awards Value
£14,705 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
18 Nov 20169 years ago
Submission Deadline
20 May 2015Expired
Future Notice Date
Not specified
Award Date
19 May 201510 years ago
Contract Period
4 Aug 2015 - 4 Aug 2016 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF DEFENCE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ANDOVER
Postcode
SP11 8HT
Post Town
Salisbury
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
Not specified
Local Authority
Test Valley
Electoral Ward
Andover Millway
Westminster Constituency
North West Hampshire

Supplier Information

Number of Suppliers
1
Supplier Name

OFFICE DE TOURISME DE SERRE CHEVALIER

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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