Award

GEP Academies - Tender for Cleaning Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

30 Aug 2019 at 13:59

Award Notice
Tender

26 Feb 2019 at 12:12

Tender Notice
Summary of the contracting process

The Guildford Education Partnership (GEP Academies) has initiated a procurement process for cleaning services across four schools, including Fullbrook School and Kings College, with the contract lasting four years from 1 August 2019 to 31 July 2023. The tender is currently in the Award stage, having been published on 26 February 2019, with a procurement method classified as selective under the restricted procedure. The contract has an estimated value of £600,000 and the closing date for submitting the Selection Questionnaire was 25 March 2019 at 12:00.

This tender presents a significant opportunity for businesses specialising in cleaning services, particularly those looking to broaden their operations within the education sector. Companies able to demonstrate innovative cleaning solutions and effective management strategies will be especially well-suited, as the GEP Academies are keen to harmonise their cleaning contracts while prioritising value and quality. Small and medium-sized enterprises (SMEs) are encouraged to apply, as they can offer tailored services that align with the client’s objectives of enhancing the school environment and supporting student engagement.

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Notice Information

Notice Title

GEP Academies - Tender for Cleaning Services

Notice Description

The successful Supplier will be required to provide cleaning services for GEP Academies (the Client) at the following locations: - Fullbrook School, - Kings College, - Sandfield Primary School, - Boxgrove Primary School. The Guildford Education Partnership (GEP Academies) was formed in September 2013 from the Multi Academy Trust set up by George Abbot School and Boxgrove Primary School. On 1.9.2014, both Kings College, Guildford and Sandfield Primary School joined GEP with Fullbrook School. Guildford Grove and Loseley Fields Primary School became a member of the Guildford Education Partnership on 1.11.2016. The group would be looking at harmonising the cleaning contract across all of the member schools. Four schools will be in the initial contract which will take us to co terminus for all 7 schools. The number of schools within the groups is looking to grow significantly through the life of the contract. The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of service within the 2 secondary schools and two primary schools. The contract being tendered is for four years in duration from 1.8.2019 to 31.7.2023. The academic year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that the schools will be open to receive students for the legal minimum of 190 days. Periodic cleaning is to be carried out during the holiday periods. The contract offered covers the scope for the provision of all cleaning services within the 4 schools. Whilst the client prioritises value for money as a key objective of the competitive tender process, the Client is not obliged to accept the lowest price. The client believes that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students. As a result, the client is very enthusiastic regarding work experience and apprenticeship proposals and would welcome the input of the successful supplier. As a group who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the Supplier's tender submission would be welcomed. The client would wish for the Supplier to look at making this investment for new equipment. Please be advised that this contract will be let on a 4-year basis. Further information is provided in the SQ Documentation. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/gep_academies The closing date for receipt of the Selection Questionnaire is 25.3.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6774ab0d-b000-41cd-994c-739fed685b6b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/31f280d0-b14c-48ed-bfdd-439c181604f9
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
Not specified
Awards Value
£828,315 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
30 Aug 20196 years ago
Submission Deadline
25 Mar 2019Expired
Future Notice Date
Not specified
Award Date
30 Jun 20196 years ago
Contract Period
31 Jul 2019 - 31 Jul 2021 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GUILDFORD
Postcode
GU1 1XX
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Guildford
Electoral Ward
Burpham
Westminster Constituency
Guildford

Supplier Information

Number of Suppliers
1
Supplier Name

GSO LTD T/A REEF CLEANING SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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