Award

St James CofE Primary School - Tender for Catering Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

19 Feb 2020 at 09:55

Award Notice
Tender

25 Jun 2019 at 08:57

Tender Notice
Summary of the contracting process

The procurement process involves the Litmus Partnership Ltd as the buying organisation, seeking tenders for catering services at St James CofE Primary School located in Birmingham, England. The procurement is classified under school catering services (CPV 55524000) and has been initiated through a selective tendering method, which is a restricted procedure. The tender was published on 25 June 2019 with a closing date for the submission of Selection Questionnaires on 26 July 2019. The contract period is set to commence on 1 January 2020 and extend through 31 December 2024, with a total estimated value of £625,000.

This tender presents significant opportunities for catering companies focused on providing healthy and diverse meal options. Businesses that can innovate and adapt their services to meet nutritional guidelines and the preferences of a multi-ethnic customer base will be particularly well-suited to compete. Companies with experience in school catering, particularly those holding recognised awards such as The Soil Association Food for Life Silver, will have a competitive advantage. Additionally, those offering effective marketing initiatives to increase engagement with school meals will be looked upon favourably.

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Notice Information

Notice Title

St James CofE Primary School - Tender for Catering Services

Notice Description

The successful supplier will be required to provide catering services for St James CofE Primary School, Birmingham. St James CofE Primary School has 419 pupils (2018-19 roll), who are entitled to 180 UFSM and 133 FSM. As a Church of England school serving our multi-faith community, we believe that we approach children's learning from a unique starting point, believing that each person is made in the image of god and therefore precious. This means that we are accountable to our whole community and available to it. We do not negatively differentiate between pupils for any reason and we embrace diversity as a rich resource. We see the nurture of every child who wants to come to our school as our central role, whatever their needs. The catering service provision at the school has been operated by CityServe and has not been market tested for many years. To ensure Best Value principles are applied the Headteacher and School Governors have made a decision to tender the catering service. The client wishes to offer healthy eating options within the menu with minimal use of disposables. The menu should be based on the use of fresh ingredients and bakery products. The client is looking for a catering partner who can provide a wide and appealing menu to meet the needs of a multi ethnical customer base. There are other objectives which the client wishes to achieve as a result of this tender process: 1) The provision of a healthy balanced menu that meets nutritional guidelines and is enjoyed by our children; 2) Better value for money to be provided to the school ensuring that the children are provided with a variety of quality food with reasonable portion sizes and takes into account a diverse cultural background of the children; 3) Innovation and flexibility with the ability to 'move with the times' and recommend new service initiatives; 4) An effective marketing campaign should be implemented including the organisation of a series of theme days throughout the year - a minimum of 2 each term; 5) There needs to be total transparency with accounts that are clear and easy to understand; 6) To ensure that all hospitality is provided strictly at net cost of ingredients; 7) Provide a pre order service for the school staff. There are currently only 2 different school meal choices each day. The client is looking to increase the choice and variety to attract more users of the catering service and in particular for the KS2 children who currently do not use the service. The client wishes the successful Supplier to be responsible for all cash sales and to introduce a system of online payment for meals, similar to ParentPay and operated by the supplier. The chosen supplier will have as a minimum The Soil Association Food for Life Silver Catering Award and aspire to reach Gold standard within 12 months. (Further information is provided in the SQ Document). Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/stjames/ The closing date for receipt of the Selection Questionnaire is 26.7.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-684dd2c8-5cc1-476a-a88d-af1636fff2ea
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a3604694-030b-4ac8-b6f4-5392f7743a1a
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55524000 - School catering services

Notice Value(s)

Tender Value
£625,000 £500K-£1M
Lots Value
Not specified
Awards Value
£625,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
19 Feb 20206 years ago
Submission Deadline
26 Jul 2019Expired
Future Notice Date
Not specified
Award Date
26 Nov 20196 years ago
Contract Period
1 Jan 2020 - 31 Dec 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
The Litmus Partnership
Contact Email
pqq@litmuspartnership.co.uk
Contact Phone
Not specified

Buyer Location

Locality
BIRMINGHAM
Postcode
B21 8NH
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Holyhead
Westminster Constituency
Birmingham Perry Barr

Supplier Information

Number of Suppliers
1
Supplier Name

ASPENS SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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