Tender

Planned and Reactive Maintenance of Fire and Security Installations to Corporate Properties and Schools

READING BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Tender

18 Nov 2016 at 20:17

Tender Notice
Summary of the contracting process

The Reading Borough Council is seeking contractors for a tender titled "Planned and Reactive Maintenance of Fire and Security Installations to Corporate Properties and Schools." This procurement falls under the services category, specifically addressing the maintenance of various fire and security systems across approximately 224 properties in the South East of the United Kingdom. The procurement process is currently in the tender stage, with a submission deadline set for 1st December 2016. The contract, valued at £2.1 million, is intended to commence from 1st April 2017 for an initial period of five years, with the option for a two-year extension.

This tender presents a substantial opportunity for businesses that specialise in fire and security system maintenance, including fire alarms, intruder alarms, and emergency lighting systems. Companies that are either small and medium-sized enterprises (SMEs) or voluntary community and social enterprises (VCSEs) would be particularly well-suited to compete for this contract. The proactive nature of the required services, including a 24/7 emergency call-out capability, indicates a need for qualified contractors who can ensure the safety and security of public properties and educational institutions throughout the borough.

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Notice Information

Notice Title

Planned and Reactive Maintenance of Fire and Security Installations to Corporate Properties and Schools

Notice Description

Reading Borough Council wish to procure the services of a contractor to undertake the provision of planned and reactive maintenance of fire and security installations to corporate properties and schools, including fire alarm systems, intruder alarms, sprinkler systems, aqua quench systems, fire extinguishers and blankets, fire hydrants, dry risers, fire hoses, emergency lighting, gas suppression, voice alarm systems, disabled refuge systems, induction loop systems and smoke vent systems. The contract will cover approximately 224 properties / assets across the borough. The service will include the provision of an emergency call-out service 365 days a year, 24 hours a day. The proposed contract will be for an initial period of five (5) years commencing in April 2017, with an option to extend for a further two year extension. The contracting authority anticipates that the Transfer of Undertaking (Protection of Employment) Regulations 2006 (TUPE) will not apply to this contract. Additional information: The services are to be procured under a Restricted procedure and organisations interested in expressing an interest should download the procurement documents which are available on the Council's e-tendering system at: https://in-tendhost.co.uk/readingbc/aspx/Home (Project Reference No. RBC 00000196), and complete as instructed. The Portal is free of charge - to register please follow the supplier registration guidance which is available on the Portal. Contractors wishing to be considered for this tendering opportunity must complete the tender documents and return them electronically via the Council's e-tendering portal. Please note: you must register your interest via the Council's e-tendering portal if you intend to submit a tender. Interested parties must log onto the Council's e-tendering portal at: https://in-tendhost.co.uk/readingbc, to express an interest and download the procurement documents. All communications regarding this procurement exercise will be conducted through the Council's e-tendering portal including requests for clarifications or general enquiries. The procurement documents will be available for download up until the closing time and date for tender submissions, it is the organisation's responsibility to ensure that they download the documents in ample time to ensure that they can be completed and returned electronically, along with supporting documents, prior to the closing time and date stipulated. Before completing the tender, potential providers/suppliers should ensure that the e-mail address that has been used to register their organisation will be checked regularly as the Council's e-tendering system will generate automatic notifications to this e-mail address when there are updates, changes or messages sent relating to the project. Potential bidders should also check that their organisation's details are correct and kept up to date. Technical questions and assistance regarding the use and operation of the Portal should be addressed to the In-Tend Help Desk - e-mail: support@in-tend.co.uk, telephone number +44 8442728810. Is a Recurrent Procurement Type? : No https://in-tendhost.co.uk/readingbc/aspx/

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-68dd1d32-adca-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/07bebf64-719e-47f1-bfcd-e41632f2e8e6
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

35 - Security, fire-fighting, police and defence equipment

38 - Laboratory, optical and precision equipments (excl. glasses)

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

50 - Repair and maintenance services

CPV Codes

31518200 - Emergency lighting equipment

31625000 - Burglar and fire alarms

31625100 - Fire-detection systems

31625200 - Fire-alarm systems

31625300 - Burglar-alarm systems

35111300 - Fire extinguishers

38431200 - Smoke-detection apparatus

39525400 - Fire blankets

44115500 - Sprinkler systems

44482100 - Fire hoses

44482200 - Fire hydrants

50610000 - Repair and maintenance services of security equipment

Notice Value(s)

Tender Value
£2,100,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Nov 20169 years ago
Submission Deadline
1 Dec 2016Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2017 - 31 Mar 2022 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
READING BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BERKS
Postcode
RG1 2LU
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
TLJ South East (England)
Local Authority
Reading
Electoral Ward
Abbey
Westminster Constituency
Reading Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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