Notice Information
Notice Title
High End Catering - Weddings
Notice Description
Exclusive High-End Events at The Orangery - University of Bristol A turnkey approach to Weddings, as the exclusive third-party catering provider for all weddings held at Goldney House (Clifton Village), comprising of events of up to 110 seated and 150 for an evening reception. This will include the provision of services within the grounds of the property and the main house, to the highest service levels and attention to detail. Turnkey Service minimum requirements: - Preparation, coordination and supply of function sheets including third party deliveries i.e. flowers etc. (in conjunction with the venue) - Set up to be complete for a pre-arrival venue check with the venue Wedding & Special Events Coordinator to include place cards, menus, cake table etc - Caterer to be responsible for the collection of the appropriate keys for the event from designated issue point - To have full operational responsibility (including the supply of all operational staff) on the day - A designated Event Manager, who is also a holder of a current and valid personal licence for the sale of alcohol and will act as Venue Manager in the absence of the venue Wedding & Special Events Coordinator - A certified First Aider - To ensure the venue is continually secure, including the responsibility for lock-up at the end of the event - The venue is left to the standard of the operating procedure (including the completion of all HACCP documentation) - To follow the University's guidelines on health & safety and report any incidents as per the SOP. - Provision of appropriate cleaning chemicals and COSHH training of staff that use these, to ensure a full clean-down of the kitchen and any food preparation areas is completed prior to departure. - Removal of all equipment, including hired in and brought-in equipment and crockery, glassware etc. All hired-in items must be stored appropriately, prior to collection (collection must be no later than one business day following the event) Minimum venue liaison requirements are: - Dedicated coordinator provided by the third-party catering supplier, from enquiry to completion - Confirmation to venue of acceptance of event dates held and confirmed - Communication of chosen menus, total costs, and timings with the venue - Sharing of information such as function sheets, last minute changes and itinerary of the day, to include any bespoke arrangements - A meeting to confirm final details with the venue Wedding & Special Events Coordinator, the customer and caterer within 14 days of the event taking place. - Invoicing of client for catering deposit and all catering charges (copies to be supplied to venue) - Issue of agreement and terms and conditions to customer, to reflect those of the venue. Minimum set up requirements as appropriate to the event: - Cutlery - Crockery - Glassware - Service Utensils - Table coverings (crease free and appropriately sized) - Napkins - Menus - Place cards - Final room check post-set up with the venue Wedding Additional information: A turnkey approach to Weddings, as the exclusive third-party catering provider for all weddings held at Goldney House (Clifton Village), comprising of events of up to 110 seated and 150 for an evening reception. This will include the provision of services within the grounds of the property and the main house, to the highest service levels and attention to detail. Turnkey Service minimum requirements: - Preparation, coordination and supply of function sheets including third party deliveries i.e. flowers etc. (in conjunction with the venue) - Set up to be complete for a pre-arrival venue check with the venue Wedding & Special Events Coordinator to include place cards, menus, cake table etc - Caterer to be responsible for the collection of the appropriate keys for the event from designated issue point - To have full operational responsibility (including the supply of all operational staff) on the day - A designated Event Manager, who is also a holder of a current and valid personal licence for the sale of alcohol and will act as Venue Manager in the absence of the venue Wedding & Special Events Coordinator - A certified First Aider - To ensure the venue is continually secure, including the responsibility for lock-up at the end of the event - The venue is left to the standard of the operating procedure (including the completion of all HACCP documentation) - To follow the University's guidelines on health & safety and report any incidents as per the SOP. - Provision of appropriate cleaning chemicals and COSHH training of staff that use these, to ensure a full clean-down of the kitchen and any food preparation areas is completed prior to departure. - Removal of all equipment, including hired in and brought-in equipment and crockery, glassware etc. All hired-in items must be stored appropriately, prior to collection (collection must be no later than one business day following the event) Minimum venue liaison requirements are: - Dedicated coordinator provided by the third-party catering supplier, from enquiry to completion - Confirmation to venue of acceptance of event dates held and confirmed - Communication of chosen menus, total costs, and timings with the venue - Sharing of information such as function sheets, last minute changes and itinerary of the day, to include any bespoke arrangements - A meeting to confirm final details with the venue Wedding & Special Events Coordinator, the customer and caterer within 14 days of the event taking place. - Invoicing of client for catering deposit and all catering charges (copies to be supplied to venue) - Issue of agreement and terms and conditions to customer, to reflect those of the venue. Minimum set up requirements as appropriate to the event: - Cutlery - Crockery - Glassware - Service Utensils - Table coverings (crease free and appropriately sized) - Napkins - Menus - Place cards - Final room check post-set up with the venue Wedding & Special Events Coordinator
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-691763ca-313f-4cfe-ae52-53463f462c5a
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/aad95733-a946-47c8-bfb1-d8ee4480d29f
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- Planned Procurement Notice
- Procurement Type
- Standard
- Procurement Category
- Not specified
- Procurement Method
- Not Specified
- Procurement Method Details
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
15 - Food, beverages, tobacco and related products
-
- CPV Codes
15000000 - Food, beverages, tobacco and related products
Notice Value(s)
- Tender Value
- £750,000 £500K-£1M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 17 Aug 20223 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- 1 Sep 2022Expired
- Award Date
- Not specified
- Contract Period
- 2 Apr 2023 - 3 Apr 2028 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Cancelled
- Lots Status
- Not Specified
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UNIVERSITY OF BRISTOL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- BRISTOL
- Postcode
- BS1 5DS
- Post Town
- Bristol
- Country
- England
-
- Major Region (ITL 1)
- TLK South West (England)
- Basic Region (ITL 2)
- TLK5 West of England
- Small Region (ITL 3)
- TLK51 Bristol, City of
- Delivery Location
- TLK South West (England), TLL Wales
-
- Local Authority
- Bristol, City of
- Electoral Ward
- Central
- Westminster Constituency
- Bristol Central
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/aad95733-a946-47c8-bfb1-d8ee4480d29f
17th August 2022 - Future opportunity notice on Contracts Finder -
https://www.contractsfinder.service.gov.uk/Notice/1c38dc6c-446b-4a8d-a420-f9d0f0eb9cfc
17th August 2022 - Future opportunity notice on Contracts Finder
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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Turnkey Service minimum requirements: - Preparation, coordination and supply of function sheets including third party deliveries i.e. flowers etc. (in conjunction with the venue) - Set up to be complete for a pre-arrival venue check with the venue Wedding & Special Events Coordinator to include place cards, menus, cake table etc - Caterer to be responsible for the collection of the appropriate keys for the event from designated issue point - To have full operational responsibility (including the supply of all operational staff) on the day - A designated Event Manager, who is also a holder of a current and valid personal licence for the sale of alcohol and will act as Venue Manager in the absence of the venue Wedding & Special Events Coordinator - A certified First Aider - To ensure the venue is continually secure, including the responsibility for lock-up at the end of the event - The venue is left to the standard of the operating procedure (including the completion of all HACCP documentation) - To follow the University's guidelines on health & safety and report any incidents as per the SOP. - Provision of appropriate cleaning chemicals and COSHH training of staff that use these, to ensure a full clean-down of the kitchen and any food preparation areas is completed prior to departure. - Removal of all equipment, including hired in and brought-in equipment and crockery, glassware etc. All hired-in items must be stored appropriately, prior to collection (collection must be no later than one business day following the event) Minimum venue liaison requirements are: - Dedicated coordinator provided by the third-party catering supplier, from enquiry to completion - Confirmation to venue of acceptance of event dates held and confirmed - Communication of chosen menus, total costs, and timings with the venue - Sharing of information such as function sheets, last minute changes and itinerary of the day, to include any bespoke arrangements - A meeting to confirm final details with the venue Wedding & Special Events Coordinator, the customer and caterer within 14 days of the event taking place. - Invoicing of client for catering deposit and all catering charges (copies to be supplied to venue) - Issue of agreement and terms and conditions to customer, to reflect those of the venue. 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