Tender

Managed Ground Transport Services for Major Events and Diplomatic Services

FOREIGN COMMONWEALTH AND DEVELOPMENT OFFICE

This public procurement record has 1 release in its history.

Tender

19 Sep 2024 at 20:52

Tender Notice
Summary of the contracting process

The Foreign Commonwealth and Development Office (FCDO) has initiated an open procurement process for "Managed Ground Transport Services for Major Events and Diplomatic Services." This tender, classified under the "Hire of passenger transport vehicles with driver" industry category, targets the successful facilitation of VIP and delegation transportation during high-profile government events. Services will predominantly be required within the London (M25) area but may extend across various UK regions. The current procurement stage is 'Tender,' with a tender period closing on 28th October 2024. The contract is slated to commence on 3rd March 2025 and will run until 2nd March 2027. The total contract value is estimated to be £25,200,000.

This tender represents a significant opportunity for businesses specializing in high-quality, managed ground transport services, particularly those experienced in handling large-scale, high-security events. SMEs are encouraged to participate, potentially benefiting from the increased visibility and prestige associated with serving such high-profile governmental functions. Suitable businesses should be adept in comprehensive event logistics, including vehicle and driver provisions, and must possess experience in VIP and diplomatic transport. The procurement method, following an open procedure above the threshold, ensures a competitive yet fair selection process for all eligible participants.

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Notice Information

Notice Title

Managed Ground Transport Services for Major Events and Diplomatic Services

Notice Description

The FCDO's Protocol Directorate provides a comprehensive event management service organising meetings, conferences, summits and events throughout the UK, be it a meeting for 20, a reception for 200, or an International Summit for 2,000+. The service includes finding the right venue from Lancaster House to conference centres and hotels throughout the UK. The Team offer a full delegate management package and also take care of all the event arrangements. Services include arranging the venue, catering, transport, media facilities, ICT, audio-visual and printing. Throughout the event the Team provides a complete on-site event management service. The requirement is to ensure the events run smoothly and professionally, the Authority requires the services of a managed ground transport services Supplier to support in the successful delivery of Government events. The Supplier should be experienced in facilitating the movement of VIPs and their delegations for high profile events. The Supplier will be required to participate in the planning, resourcing and operation of a fully functioning, detailed ground transport plan in order to achieve the objectives and requirements set out. His Majesty's Government will frequently host major events in the United Kingdom which international Heads of State or Government are invited to attend. The FCDO's Protocol Directorate, Events Team is responsible for arranging all logistics in relation to such events and require a trusted managed ground transport service contractor to assist with the movement of VIPs, staff, media and other guests invited to attend. The number of major events is unknown but based on previously years we anticipate 2-3 events per year. The FCDO's Protocol Directorate, Visits Team has a requirement for a high quality VIP Chauffeur Services for Official Visitors/Diplomats to the United Kingdom. The requirement will primarily originate within the London (M25) area, however may include visits and meetings around UK regions. The types of visits are described at Section 4.2 to 4.5 of this statement of requirements. The Service required includes the booking / reservation of individual requirements and the provision of both vehicles and SC cleared drivers.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6a974602-77df-4578-bab2-4755ec267282
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/0067e2d1-ae4d-4b8c-84ce-af9cf8dec628
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)

CPV Codes

60170000 - Hire of passenger transport vehicles with driver

Notice Value(s)

Tender Value
£25,200,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Sep 20241 years ago
Submission Deadline
28 Oct 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
3 Mar 2025 - 2 Mar 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FOREIGN COMMONWEALTH AND DEVELOPMENT OFFICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2AH
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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